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Future convention bidding workshop ppt

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Join experienced Rotary leaders and RI Meetings and
Events staff for this discussion of the bidding and site
selection process for future RI Conventions.

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Future convention bidding workshop ppt

  1. 1. 2014 ROTARY INTERNATIONAL CONVENTION Future Convention Bidding Workshop 2014 HOC Chair PRID Barry Thompson L.J. Williams Director, Meeting and Events
  2. 2. • Hotel room blocks must include at least 5,600 discounted rooms in Africa and South America and at least 7,000 discounted rooms in Asia, Australia, Europe, and North America • Plenary venues must have at least 8,000 seats in Africa and South America; at least 10,000 seats in Australia, Europe and North America; and at least 15,000 seats in Asia • A convention center/arena with 300,000 square feet of exhibit space and numerous meeting rooms and offices • All convention activities (excluding pre-convention activities) shall be under one roof, within one complex or within a comfortable walking distance (less than 1,000 meters, or approximately a half-mile) • Rentable at no cost to RI, with an explanation of how the proposed venue fees will be paid and a financial plan supported by government statements or local Rotarian resolutions • Outfitted with air-conditioning or heating units so that the indoor temperature remains at approximately 72°F/22°C (Covered, open-air facilities such as stadiums will not be considered) Critical Criteria
  3. 3. Preferred Criteria • Pre-existing, purpose-built breakout session space within the primary convention venue. • Free public transportation for all delegates. • An arena-type venue with tiered seating for plenary sessions • Proposals augmented with financial incentives, such as subsidies that will eventually offset convention expenses. Financial incentives might include in- kind donations. Financial incentives may be for the use of RI or the HOC. • Tax exemption for the income and expenses generated from the convention, or a plan for helping RI recover tax money spent in relation to the convention. • Additional information is available in the 2014 Manual for Conventions