Understand how you can help your people work remotely not only using Microsoft Teams but also a change in approach. Considering how we communicate to our collegues and how we get work done. It's time to stop thinking about time and to start thinking about the outcomes.

1. Being Productive with
Microsoft Teams
 INTROS
 SO YOU KNOW
 THE 5 KEYS
 Q&A

2. Thank you for time – so you know
Webinar Recording
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of the embedded videos
#TeamsTips
This is content was shared in
the webinar
#TeamsExtra
This is additional content
exclusive to this handout
Questions?
Please contact any of us on
the next page

3. Your Presenters were:
Rupert Squires
Facilitator
Pragmagy
Ben Leach
Microsoft Teams Expert
Pragmagy
Click on the name of a
presenter to email them

4. Case Study: What does good look like?
Find the right
information, first time
Work from anywhere Quicker Turn around
proposals
Improved client
satisfaction
Greater productivity Built trust
GoalsOutcomes

5. #1
Have Better
Online
Meetings

6. Test Call

7. Background Options

8. For better Online Meetings…
Arrive Early
Test your setup with a “TestCall”
Start on time
Start muted
Check your Background
No email
No devices
Close all “other” apps before sharing
your screen
Lead by Example
Camera On

9. #2
How you can
manage your team

10. Start the Conversation tips…
How are you feeling
about work?
How are you managing
your workload?
What have you been
doing for fun lately?
How is your family /
pet?
What’s the one thing
that you are stuck on?
What about your job is
most satisfying for you?
What about work is
frustrating?
If you could change one
thing about your job
today, what would you
change?
How could I do a better
job communicating with
you?
Tell me about something
new you learned since
we met last?
What would you like to
learn about in the
future?
What kind of
communication or
information do you wish
you had more of?

11. For better Remote Team Management…
Work Activity
Focus on the outcome not the time.
Manage the blockers to achieving the
goal
Ownership
Offer the task rather than assign it.
Let the team member agree the
deadline
Team Meetings
Turn attendees into active
participants
Rotate facilitators to create team
ownership of the meeting

12. #3
How can you get
work done

13. For better focus time…
Set aside the mornings
for deep thinking
Use “Do Not Disturb” &
“Urgent Status”
appropriately
If your diary is back to
back – make space for
interactions
Set Working Hours in
Teams so work stops a
fixed point in time

14. 3 Types of Team
Meetings
1-2-1 Weekly Meeting - Personal Review bonding
Bond and rapport Career Development
Team Weekly Meeting - Build & Bond the Team
What can we solve together Let me show you something cool
Daily Stand Up - Pulse of the Team
Q1. What are you
celebrating?
Q2. What am I doing today?
Q3. Where do I need help?
(Highlight – not solve)

15. Set Working
Hours

16. #4
How to Work
together
“Collaborate”

17. For better
Collaboration…
Setup common templates
Define the Tasks as a team
Create documents in the right place
Work off one Document
Use Co-authoring to accelerate progress
Use inline review and comments

18. #5
How you can build
community and trust
“MBWA”

19. IntranetScreenshot

20. For building Community & Trust
Inform
Intranet
Publish news, reinforce
brand
Highlight success
Mission critical
information
Engage
Org wide teams
Demonstrations of
Company values
Little wins
Ask me anything
Bond
Org or department level
“Fun Stuff”: Question of
the day / Happy hour
Behaviours
Keys to Success
Leadership Buy-In
Consistency
Speed of reply

21. Offers

22. Accelerate Your
Business with
Teams Training
Training Session 1: Running effective
meetings and communicating with colleagues
Training Session 2: Enhance productivity with
Teams, Channels and Tabs
Training Session 3: Using Planner and other
add-in apps
Training Session 4: Open Session - Ask us
anything – make Teams work for you
Each Session is 60 Minutes
content + 30 Minutes Q&A
Package Price £925+VAT
Correct May 2020

23. Additional
Content

24. Recommended
Reading
https://teamsbook.info/

25. Customising Background
• Copy this path in to your File Explorer:
• %AppData%MicrosoftTeamsBackgroundsUploads
• A great source of images is the BBC Archive
• Or easily create a formal background by customising a
PowerPoint slide and selecting save as image

26. How to correct typing errors in chat
Just seen a typo in your last
chat message?
Press the cursor up arrow to
quickly edit that message.

27. How to add “emojis” in chat
Ready to add some “emotion”
to your chat messages?
Press Windows Key + “.” to
choose an emoji
+

28. How to manage contacts
Manage your contacts by
creating a “Contact Groups”
within Chat.

29. How to
Bring others into your Office documents with the @mention in the thick client apps
Click Highlight Text -> Click Review on the Banner -> Comment -> Write your comment

30. How to access shortcuts
Be a Teams pro and use short cuts.
Type “/keys” into the Search Bar
for all the Keyboard Shortcuts