A short presentation (28 slides) describing the PM methodology (Projects IN Controlled Environment - Ver 2) from the executive / senior management perspective.

1. Presented by:
Russ McDowell
M. Eng., PMP, PRINCE2®
PRINCE2®
EXECUTIVE BRIEFING

2. Session Objectives
To explain and discuss:
• PRINCE2
• PRINCE2 and Frameworks
• Benefits of The Methodology
• PRINCE2 Training and Certification
• Success factors for adopting PRINCE2
PRINCE2 Executive Briefing 2

3. © Crown Copyright 2011. Reproduced under Licence from CO. Fig 3.1 – Management of Portfolios, 2011Edition
Today’s Challenges in
Government
PRINCE2 Executive Briefing 3

4. © Crown Copyright 2009. Reproduced under Licence from OGC. Fig 1.3 – PRINCE2, 2009 Edition
Portfolio,
Programme and
Project
Management
Maturity Model
(P3M3™)
PRINCE2™ (project)
MSP™ (programme)
PRINCE2™
Maturity Model
(P2MM)
Models Guides
Common Glossary
Portfolio Guide (PfM)
Portfolio,
Programme
and Project
Office
(P3O®)
Gateway® M_o_R®
Refresh pending
ITIL®
OGC Best Practice Family
PRINCE2 Executive Briefing 4

5. Creating Value and PRINCE2
“In remarkable contrast to the ‘Other’
project management frameworks, the
PRINCE2…are perceived to have almost
no significant problems or issues”
Highest ranking features included:
• Role of the business case
• Extensive guidance on governance
• Tolerance concept in 6 key areas
• Definition of roles and responsibilities
• Product-based planning
• Delegation of responsibilities
• Tailoring and Embedding
PRINCE2 Executive Briefing 5

6. PRINCE2 Structure
PRINCE2 Executive Briefing 6
Principles
Tailoring
Processes
Themes

7. PRINCE2® - Principles
1. Continued business justification
2. Learn from experience
3. Defined roles and responsibilities
4. Manage by stages
5. Manage by exception
6. Focus on products
7. Tailor to suit project environment
PRINCE2 Executive Briefing 7

8. PROJECT ENVIRONMENT
PRINCE2® PROCESSES
PRINCE2® PRINCIPLES
Progress
Business
Case
Organization
Quality
PlansRisk
Change
PRINCE2® THEMES
© Crown copyright 2009. Reproduced under licence from OGC.
Themes
PRINCE2 Executive Briefing 8
Fig 1.2 – PRINCE2, 2009 Edition

9. Key Features - PRINCE2
PRINCE2 Executive Briefing 9

10. 1. PM Team Structure
PRINCE2 Executive Briefing 10
© Crown Copyright 2009. Reproduced under Licence from OGC.
Fig 5.3 – PRINCE2, 2009 Edition

11. 2. Management by Exception
Delegation within limits / Stages
• Tolerances
• Exceptions
PRINCE2 Executive Briefing 11

12. 3. Project Management
Components
Supporting the implementation of the methodology, there are a
series of documents that are required. They are broken down
into 3 categories:
1. Baseline management products
2. Records
3. Reports
Configuration management to support this.
PRINCE2 Executive Briefing 12

13. 4. PRINCE2® Techniques
#1 - Product-based Planning involves:
• Identifying what products are needed
• Defining the form and content of each product
• Determining the sequence in which each product should be produced
• Defines the quality criteria which each product must meet.
#2 - Quality Review
• Preparation
• Quality Review Meeting
• Follow-on Actions
• Particularly suitable for the quality testing of any product which takes
the form of a document.
PRINCE2 Executive Briefing 15

14. Processes
PRINCE2 Executive Briefing 19
Controlling a Stage
Managing Product Delivery
Controlling a Stage
Managing
Product Delivery
SB SB
Initiation
stage
IP
Directing
Managing
Delivering
Pre-project Subsequent
delivery stage(s)
Final delivery
stage
Corporate
Project
Authorisation
Notification
CP
Authorisation
to Initiate a
Project
SU
Project
Mandate
Stage
Authorisation
Stage
Authorisation
Outline Business Case,
Project Brief,
Organisation Structure
Directing a Project
Project Board:
“Should we agree to
authorise the next Stage
or stop the project here?”
Do we have a
Project?
Define the project
environment - PID
Stage
Plan 2
Can
we authorise the
project & Stage
Plan 2?
The heart of
day-to-day
project
managementProject Manager gives
Team Manager
authority to deliver a
Work Package
Work Package
Accepted &
work executed
Work Package
Completed &
handed back to
Project Manager
Next Stage
Plan
Authority to
deliver a Work
Package
Completed
Work Package
Customer
Acceptance
follow-on actions, &
Project evaluation
Board reports
completion to
Corporate Mgt
v7

15. PRINCE2, PMI’s Guide to the PMBoK
and TBS EMF
PRINCE2 Executive Briefing 21
Methodologies and Frameworks

16. PRINCE2 and PMBoK Guide
PRINCE2 Executive Briefing 22
PRINCE2 PMBOK
Practical project management methodology based on
7 principles
Comprehensive information on all aspects of
project management
Driven by the business case Driven by customer requirements
Process Based – defines the what, when, who, and
how through a series of 7 management processes
A knowledge based approach to project
management
A series of 7 management processes defining what
must be done, when and how it must be done and by
whom over the life of a project
Describes core practices and a wider range of
techniques that can be applied to manage a
project
Prescriptive, but meant to be tailored by project Non-prescriptive , best practices
Defines the roles of everyone involved in a project -
Project Board, PM, TM, PA, PS
Primarily the project manager's role
Business case, product based planning, management
by exception, clarity in roles and authorities, project
assurance
Procurement, HR management. More depth
on techniques such as EVM, Critical Path,
estimating, etc.
3 levels : Foundation, Practitioner, Professional 2 levels: CAPM, PMP

17. Treasury Board - EMF
PRINCE2 Executive Briefing 23

18. © Crown Copyright 2009. Reproduced under Licence from OGC. Fig 1.3 – PRINCE2, 2009 Edition
Portfolio,
Programme and
Project
Management
Maturity Model
(P3M3™)
PRINCE2™ (project)
MSP™ (programme)
PRINCE2™
Maturity Model
(P2MM)
Models Guides
Common Glossary
Portfolio Guide (PfM)
Portfolio,
Programme
and Project
Office
(P3O®)
Gateway® M_o_R®
Refresh pending
ITIL®
OGC Best Practice Family
PRINCE2 Executive Briefing 24

19. Management of Portfolios ™
Better / informed investment decisions:
• Where to invest in new initiatives
• Whether or not to continue with existing initiatives
• How to ensure efficient and effective delivery
• How to maximize value and achieve the desired
contribution to strategic objectives
PRINCE2 Executive Briefing 25

20. Benefits of The PRINCE2 Methodology
PRINCE2 Executive Briefing 26

21. Methodologies
Why do we need one?
• Efficiency of implementing projects
• Improve maturity of PM processes
• Common understanding of steps / roles
• New organizations (mergers / acquisitions)
Options for sourcing a methodology
• Custom develop for our organization
• Use one in wide-spread use (proprietary or APMG)
PRINCE2 Executive Briefing 27

22. PRINCE2 Enterprise Benefits:
• Proven over
• a long period of time,
• a wide variety of projects,
• over a number of industries
• by a large number of organizations
• Large pool of resources to draw upon
• Large support base for maintaining the IP
• Community of practice
PRINCE2 Executive Briefing 28

23. Board Member’s Benefits
• Controlled Start, Progress & Closure
• Regular Reviews
• Defined Communication Channels
• Management by Exception
PRINCE2 Executive Briefing 29

24. Project Manager’s / Team
Benefits
• Clear Terms of Reference
• Defined Structure
• Manageable Stages
• Resources Committed
• Brief Reports to Management
• Focused Meetings at Key Decision Points
PRINCE2 Executive Briefing 30

25. Adopting PRINCE2
Making the methodology work in your organization:
• Develop PRINCE2 capability
• “Embedding” PRINCE2
• “Tailoring” PRINCE2
• Organization change
PRINCE2 Executive Briefing 31

26. PRINCE2 Training and
Certification
Foundation Level – 3 days
• Understand all roles, principles, themes, processes,
techniques
• Closed book exam – 1 hr. / 75 questions, min 50% to pass
Practitioner Level – 2 days
• 2½ hr. / 8 objective questions, min 55% to pass
• Open book exam – Manual only!
• Measure ability to apply PRINCE2 to managing a non-
complex project in an environment supporting PRINCE2
• Must renew every 3 to 5 years
PRINCE2 Executive Briefing 32

27. Summary
PRINCE2:
• Is a foundation for “doing projects right”
• Provides an internationally proven approach to
implementing a project management methodology
• And PMBoK are complementary
• Is built on a family of “Best Management Practices”;
addressing all levels of organizational needs
PRINCE2 Executive Briefing 33

28. C
Thank you!
Algonquin College Corporate Training
340 Albert Street, 11th Floor
Constitution Square
Ottawa, Ontario K1R 7Y6
www3.algonquincollege.com/corporate
To discuss your next steps, please contact:
Marilyn Currie, Joanne Snell or
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613.727.4723