PPT, Belarus, Third ENP East public procurement conference, Tbilisi, 6 November 2019

1. E-Procurement System in the Republic
of Belarus
Natalya Dulchevskaya,
Ministry of Anti-Monopoly Regulation and Trade of the Republic of
Belarus
Tbilisi, 06.11.2019

2. Public Procurement System in Belarus is:
Approx. 9,000 accredited
contracting authorities
473,224 procedures (in 2018)
Approx. $1.6 bln
(2.7% of GDP) (in 2018)
Goods (works,
services) of Belarus
$1,125 bln
Goods (works,
services) of other
countries
$0,362 bln
Goods (works,
services) of EEU
$0,113 bln

3. Legal Framework: Law of the Republic of
Belarus No. 419-З, dated July 13 2012,
On Public Procurement of Goods (Works,
Services) (revised on 01.07.2019)
• improve openness and transparency
• develop fair competition
• reduce the number of unscrupulous intermediaries and
ensure efficient spending of budget funds
• improve and simplify the public procurement process, reduce
time for implementation of the procedures
Goals of the revision:
3

4. No. of
Procedures
(%, in 2018)
Format Type of procedure
30.4 Electronic E-Auction
8.42 Request for price
offers
0.93 Open tender
0.39 Exchange trading
60.2 Paper-based Single Source
Procurement
Procedure
Types of Procedures:
4

5. Why was the change necessary?
5
60% of public purchasing is single source
procurement
public procurement without factual allocation
of funds and subsequent cancellation of
procedures
uncontrolled changes in the contract terms
and conditions, primarily the value
suppliers bearing no responsibility for refusing
to sign or failing to implement, the contract

6. The State Information and Analytical System of Public
Procurement (https://gias.by)
The goal is generation, processing, analysis, control, storage and
provision of information on public procurement.
Electronic Trading Platforms (ETPs) for
open tenders, e-auctions and requests
for price offers :
http://goszakupki.by
http://zakupki.butb.by
E-Procurement System
Commodity exchange
for exchange trading
http://www.butb.by/
6

7. Information structure in the E-Procurement System
Registry of contracts Contract
Templates
Register of
complaints
against PPA
List of suppliers
temporarily banned
from participation
in public
procurement
Information on
admission of goods
(works, services) of
foreign origin and
suppliers (contractors,
implementing
agencies)
Public
procurement
legislation
A list of countries
with which Belarus
has international
treaties on mutual
application of the
national
procurement regime
Annual
government
procurement
plans
Invitations to bid,
contracting
authority's
documents,
minutes of
decisions of the
contracting
authorities
(organizers)
Documents
confirming
single source
procurement
7

8. Users of the E-Procurement System
State E-Procurement
System
users of the
limited-access
part
users of the
open-access
part
PPA
Law-enforcement and
supervising agencies
Users of the e-reporting
module
8

9. Key Stages of Public Procurement
1. Planning
The contracting authority uploads the plan to the electronic
trading platform and EDS-signs it
The plan automatically moves to the E-Procurement system
The plan is linked to the public procurement procedure
The plan should include the subject of procurement, quantity,
reference price, term of delivery, etc
9

10. Key Stages of Public Procurement
2. Public Procurement in the E-Procurement System
An invitation and documents are uploaded to the ETP
Bids are submitted only electronically, and cannot be changed after a
certain period of time
E-auctioning
Publishing of all protocols, decisions and their justifications (some
protocols are automatically generated by the system)
10

11. How to bid on the Platform?
a. Get a EDS key (also issued to nonresidents)
b. Get accredited on the Platform
Verification Centers
National Center for
Marketing and Pricing
National Center of
Electronic Services
Belarus Universal
Commodity
Exchange
11

12. Key Stages of Public Procurement
3. Contract Signing/Amendment
The contract is an electronic document that
is EDS-signed by authorized officials of the
contracting authority and the winner
All amendments made electronically
Registry of contracts
12

13. Contract Signing Stages
no comments on Terms
and Conditions
comments on Terms and Conditions
Draft contract published
by the contracting
authority on the ETP
5 days
The contract signed by
the awarded bidder
3 working days
Draft contract published by the contracting
authority on the ETP – 5 days
The contract signed by the awarded bidder–
5 days
Comments/objections published by the
awarded bidder – 3 working days
Contract with incorporated
comments/objections or a rejection notice
published by the contracting authority
3 working days
13

14. Interaction with the State Treasury
Integration in terms
of transferring EDS-
signed contracts
(supplementary
agreements)
Integration in terms of
checking budget reserves
for public procurement;
Acceptance and relocation
of information on contract
implementation to the SIAS
State E-
Procurement
System
Automated financial settlement system of the
Ministry of Finance of Belarus
2019 2020
14

15. Electronic Complaints
Submission of complaints electronically
Complaint Register
15

16. Planned e-system for single-source procurement
(tentatively starting in 2020)
16
Contracting Authorities/Organizers shall purchase from single source
using one of the two approaches
Publish a request for offers in the single-
source procurement procedure
Choose from the catalogue of offers
published by suppliers
Fill-in an electronic request form and
publishing a draft contract
Choose from the submitted offers
Send a formal invitation to sign a contract and an electronic contract
Sign a contract using a public-key certificate for EDS
verification, and store the electronically signed
contract
In future: send the data to State
Treasury or provide them access
to the contract register

17. Thank you for your attention!