PMP Exam Preparation Course: 03 Project Integration Management

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B. M. Shahrier Majumder, PMP
PMP® Exam Preparation

Project Integration Management

Learning Objectives
Upon completion of this topic you will learn about
– The processes, activities and documentation items for Project
Integration Management
– Elements (and deliverables) for Project Integration Management
– Tools and techniques of the key activities of the Project
3

“Includes the processes needed
to identify, define, combine, unify,
and coordinate the various
processes and project
management activities within the
Project Management Process
Groups”
4
Integration
Management
Time
Management
Cost
Management
Scope
Management
Quality
Management
HR
Management
Risk
Management
Communicati
on
Management
Procurement
Management
Integration Management – pulling
it all together

What if it’s not integrated
5
Integration
Management
Time
Management Cost
Management
Scope
Management
Quality
Management HR Management
Risk
Management
Communication
Management
Procurement
Management

Key Activities of Integration Management
• Develop Project Charter: The process of developing a document that
formally authorizes a project or a phase and documenting initial
requirements that satisfy the stakeholders’ need and expectations.
• Develop Project Management Plan: The process of documenting the
actions necessary to define, prepare, integrate and coordinate all
subsidiary plans.
• Direct and Manage Project Execution: The process of performing the
work defined in the project management plan to achieve the project
objectives.
6

Key Activities of Integration Management
 Monitor and Control Project Work: The process of tracking, reviewing
and regulating the progress to meet the performance objectives
defined in the project management plan.
 Perform Integrated Change Control: The process of reviewing all
change requests, approving changes, and managing changes to the
deliverables, organizational process assets, project documents, and
the project management plan.
 Close Project or Phase: The process of finalizing all activities across
all of the Project Management Process Groups to formally complete
the project or phase.
7

Develop Project Charter | Data Flow Diagram

Develop Project Charter
Inputs Tools & Techniques Outputs
Project Statement of work
Business case
Contract
Enterprise environmental
factors
Organizational process
assets
Expert judgment Project charter

Develop Project Charter > Inputs
• Project Statement of work
The Statement of work (SOW) is a narrative statement of
products or services to be supplied by the project. The SOW
indicates a
 Business need  Product scope description  Strategic Plan
• Business Case
 Market demand  Organizational needs  Customer request
 Technological advance  Legal requirement  Ecological
impacts
 Social needs
• Contract
A contract from the customer’s acquiring organization is an
input if the project is being done for an external customer.
10

Develop Project Charter > Inputs
• Enterprise environmental factors
This includes items such as, but not limited to:
 Organizational culture and structure  Government or
industry standard
 Infrastructure  Existing HR capability  Company work
authorization system
 Project management information system
• Organizational process assets
• Organizational processes for conducting work
• Templates
• Organizational knowledge base
11

Develop Project Charter > Tools and Techniques
• Expert judgment
• Other units within the organization
• Consultants
• Stakeholder, including customers and sponsors
• Professional and technical associations
• Industry groups
• Subject matter experts
• Project Management Office (PMO)
12

Project Charter >> Outputs
• Project Charter
• Project purpose or justification
• Measurable project objectives, and related success criteria
• High-level requirements
• High-level project description
• High-level risks
• Summary milestone schedule
• Summary budget
• Assign project manager, responsibility and authority level
• Name and authority of the sponsor or other person(s)
authorizing the project charter
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Develop Project Management Plan | DFD

Develop Project Management Plan
Project charter
Outputs from planning
process
factors
assets
Expert judgment Project management plan

Develop Project management Plan > Outputs
• The Subsidiary Plans of Project Management Plan
Includes but not limited to:
• Methodology selected for the project
• Project management processes selected by the project team
• Level of implementation of each selected process
• Description of the tools and techniques to be used for
accomplishing those processes
• How work will be executed to accomplish the project
objectives
• Change management plan
• Configuration management plan
• Subsidiary plans (e.g. Scope management plan, cost
management plan, communication management plan etc.)
16

Direct and Manage Project Execution | DFD

Direct and Manage Project Execution
Project management plan
Approved change request
factors
assets
Expert judgment
Project management
information system
Deliverables
Work performance
information
Change request
updates
Project document updates

Direct and Manage Project Execution > Outputs
 Deliverable
A deliverable is an unique and verifiable product, result or capability
to perform a service that is identified in the project management
planning documentation and must be produced and provided to
complete the project.
 Work performance information
 Deliverable status
 Schedule progress
 Cost incurred
 Change requests
 Corrective, preventive actions
 Defect repair
 Updates
19

Monitor and Control Project Work | DFD

Monitor and Control Project Work
Performance reports
factors
assets
Expert judgment Change request

Monitor and Control Project Work
Concerned with:
• Comparing actual project performance against the Project
Management Plan
• Assessing performance to determine whether any corrective or
preventive actions are identified and then recommending those
actions as necessary
• Analyzing, tracking and monitoring project risks to make sure that
risks are identified, their status is reported and that appropriate risk
response plans are being executed
• Maintaining an accurate, timely information base concerning the
projects product (s) and their associated documentation through
project completion
• Provide information to support status reporting, progress
measurement, and forecasting.
• Providing forecast to update current cost and current schedule
information
• Monitoring implementation of approved changes when and as they
occur
22

Perform Integrated Change Control

Perform Integrated Change Control
Work performance
information
Change requests
factors
assets
Expert judgment
Change control meeting
Change requests status
updates
Project Management Plan
updates

Integrated Change Control
Include the following activities
Identifying that a change needs to occur and has occurred
Influencing the factors that circumvent integrated change control so
that only approved changes are implemented
Reviewing and approving requested changes
Managing the approved changes when and as they occur, by
regulating the flow of requested changes
Maintaining the integrity of baselines
Reviewing and approving all recommended corrective and preventive
actions
Controlling and updating the scope, cost, budget, schedule and quality
requirements based upon approved changes
Documenting the complete impact of requested changes
Validating defect repair etc.
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Close Project or Phase

Close Project or Phase
Accepted deliverables
assets
Expert judgment Final product, service or
result
assets updates

Close Project > Outputs
• Final product, service or result
• Formal acceptance and however of the final product, service or
result that the project was authorized to produce. The
acceptance includes receipt of formal statement that the terms
of contract have been meet.
• Organizational process asset (updates)
• Formal acceptance documentation
• Project files
• Project closure documentation
• Historical information and lessons learned
28

Questions
29
• [mail.shahrier@gmail.com]
• http://bd.linkedin.com/in/shahrier

PMP Exam Preparation Course: 03 Project Integration Management

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