1.
PRESENTATION SKILLS AND
PERSONALITY DEVELOPMENT
BBA – 5TH SEMESTER
GROUP 5
• Shrine Dasgupta
• Surbhi Chauhan
• Tannu Kumari
• Trideep Dey

2.
UNIT - I
• Meaning of presentation
• Types of presentations
• Planned and Unplanned
presentations
• Planning a presentation
• Process of planning a presentation
• Points to keep in mind while
planning a presentation
• Methods of presentation
• Delivering a presentation
• Tips for being an effective
presenter
• Dealing with difficult situations
• Attention and Motivation
• Outcomes of a presentation
UNIT - II
CONTENT

3.
UNIT - I

4.
PRESENTATION
• conveys information from a
speaker to an audience
 typically demonstrations,
introduction, lecture, or speech
meant to inform, persuade,
inspire, motivate, build goodwill,
or present a new idea/product
 key elements of a presentation
consists of presenter, audience,
message, reaction and method
to deliver speech

5.
Informative Instuctional Arousing
Decision-
making
Persuasive
TYPES OF
PRESENTATION

6.
• informative presentations are
educational, concise, and to the point
• main goal of an informative presentation
is to share information
• serves specific information to specific
audiences for specific goals or functions
• should be short, straightforward, and
easy to understand
• eg: college lectures, departmental
meetings in firms etc.
INFORMATIVE
PRESENTATION

7.
• that teaches something similar to an
informative presentation, but it goes
beyond sharing facts
• instructs the audience on a specific topic
• attend or view an instructional
presentation with the intention to learn
• helps to understand a topic in a better
way
• eg: training sessions, webinars etc.
INSTRUCTIONAL
PRESENTATION

8.
• make people think about a certain
problem or situation
• arouses the audience's emotions
• involves a lot of powerful language and
enthusiastic discussion
• uses stories or real-life examples related
to the topic
• eg: pollution, poverty etc.
AROUSING
PRESENTATION

9.
• shares a problem, solution options, and
their outcomes
• found in business meetings, government
meetings, or all-hands meetings
• defines the problem, finds and evaluates
alternatives and then decides
• everyone takes equal part to come to the
final decision
• eg: increasing sales, changing policies
etc.
DECISION-MAKING
PRESENTATION

10.
• the ability to clearly and convincingly
present one's ideas to others and to
connect deeply
• hopes to sell something or persuade the
audience to take certain actions
• often present a problem and explain their
solution using data
• aims to persuade the audience to
perform a certain action or convince the
audience to adopt the belief or opinion of
the speaker
• eg: attracting investors, increasing sales
etc.
PERSUASIVE
PRESENTATION

11.
PLANNED PRESENTATION
• Brainstorm and research about your
topic
• Make the presentation interesting
and attractive
• It gives you more room for creativity
and innovation
• It gives time to prepare and practice
for the same
• When you reached a certain position
in organization, you must be mentally
prepared that you may be asked any
time to speak
• Train yourself to think and talk
• Concentrate and increase your
thought speed
• Utilize the time from seat to stage
UNPLANNED PRESENTATION
PLANNED AND UNPLANNED PRESENTATION

12.
Factors Meaning
Who Who is your audience?
What What do you want to
present? (Content)
Why Why do you want to
present? (Purpose)
Where Where do you want to
present? (Venue)
When When do you want to
present? (Time)
How How do you want to
present? (Modes)
PLANNING A
PRESENTATION

13.
Choose
your topic
Determin
e your
purpose
Gather
informatio
n
Outline
or write
Select
your
visual
aids
Choose
a title
Practice
PROCESS OF PLANNING A PRESENTATION

14.
Choose your
topic
• Choosing a
subject to be
presented
Determine
your purpose
• What is the
motive of the
presentation
Gather
information
• Research on
your topic and
get information
Outline or
write
• Preparing what
you will actually
say
Select your
visual aids
• Adding pictures
or charts
Choose a
title
• Choosing a
catchy and
attractive title
Practice
• Practicing how
to present

15.
• Audience analysis
• Presentation location
• Presentation objective
• Researching the topic
• Structuring the presentation
• Presentation notes
• Session plan
POINTS TO KEEP IN MIND
WHILE PLANNING A
PRESENTATION

16.
Audience
analysis
identifying the
audience and
adapting a
speech to their
interests, level
of
understanding,
attitudes, and
beliefs
Presentation
location
making sure
that the room
has proper
arrangement
according to
the size of the
crowd and less
noise and
disturbance
Presentation
objective
identifying the
main motive
behind the
presentation
and why the
audience must
be informed
about it
Researching
the topic
gathering
information
about the topic
that the
presenter is
going to
present to the
audience
Structuring the
presentation
dividing the
presentation
into parts -
introduction,
the body with
main points
and finally the
conclusion
Presentation
notes
these notes
help the
presenter to
remember the
finest or
important
details in the
presenattion
Session plan
acts as a guide
for the
presenter that
helps them
remember how
the
presentation
would go

17.
CASE STUDY
• Rishabh, a hotel management
student from a reputed university is
an outstanding performer. At a very
young age he was invited to talk to
the students of a different college
about hotel management as a guest
lecturer to guide the students for a
career in hotel management.
• What type(s) of presentation is/are
mentioned in this case?
• Mr. Ahuja had to present a topic but
he was not well prepared. He could
not align the topics properly in a
sequence and missed the major
points of the presentation that he
should have covered.
• What did Mr. Ahuja lack?
• What points did he fail to keep in
mind?

18.
UNIT - II

19.
Fish bowl Role play
Group
discussion
Conference Seminars Workshop
Brainstorming Simulation
METHODS OF
PRESENTATION

20.
FISH BOWL
• Fish bowls are useful for ventilating
hot topics or sharing ideas or
information from a variety of
perspectives
• The fish bowl tool enables the
facilitation of large group dialogue by
focussing on a small group discussion
in an inner circle while the rest of the
group listens and observes from the
outer circle
• Role plays take place between two or
more people who act out roles to
explore a particular scenario
• It can be done to improve
communication between team
members and helps to see a problem
from various perspectives
ROLE PLAY

21.
GROUP DISCUSSION
• Group discussion is a type of
discussion that involves people
sharing ideas or activities
• People in group discussion are
connected with one basic idea and
based on that idea everyone gives
their view point
• Conferences are usually meetings
where several people gather to
discuss a particular topic
• In these, innovative ideas are thrown
about and new informtion is
exchanged among experts
CONFERENCE

22.
SEMINARS
• Seminars may be defined as a
gathering of people for the purpose of
discussing a stated topic
• These gatherings are usually
interactive sessions where the
participants engage in discussion
about the selected topic
• Worshop is defined as an assembled
group of 10 to 25 people who share a
common interest or problem
• In these, the group of people meet
together to improve their skills of a
subject through intensive study,
research and discussion
WORKSHOP

23.
BRAINSTORMING
• Brainstorming is a method of
generating ideas and sharing
knowledge to solve a particular
problem
• It is a group activity where each
participant share their ideas as soon
as they come to mind
• Simulation implies an imitation of
real-life process in order to provide a
life-like experience in a controlled
environment
• Simulation trainings are used as a
tool to teach trainees about the skills
needed in the real world
SIMULATION

24.
• Dress appropriately
• Arrive early
• Meet the moderator
• Decide how to handle audience
questions
• Greet the audience
'Delivery' refers to the way in which you
actually deliver or perform or give your
presentation
DELIVERING A
PRESENTATION

25.
Dress appropriately
• based on the context, disciplinary protocols, formality of the occasion and the type
of audience
Arrive early
• Arrive early and not just in time or late
Meet the moderator
• Meet the moderator so that they know when you will be ready
Decide how to handle audience questions
• Manage time and answer all questions either in between or after the presentation
Greet the audience
• walk up to some members of the audience, introduce yourself, and thank them for
being there

26.
• Know your audience
• Sketch out your structure
• Develop your content
• Find your natural voice
• Rehearse
• Debrief after any presentation
• Don’t rush
• Make eye contact
Be smart and an effective presenter!
TIPS FOR BEING AN
EFFECTIVE PRESENTER

27.
• RULE – 1
Most difficult situations can be avoided, so
they should be avoided
- proper training
• RULE – 2
Things are not as bad as they seem
- don't ignore the problem
• RULE – 3
Perspective really matters
- get all info before deciding
DEALING WITH DIFFICULT
SITUATIONS

28.
• Start off with something shocking
• Tell a story
• Use emotional inflections in your voice
• Use the power of louds and softs
• Call out individuals in the audience
HOW TO KEEP YOUR
AUDIENCE ATTENTIVE

29.
• Educate
- provide relevant information
• Entertain
- tell interesting facts
• Experience
- interact and involve audience
• Examples
- give relatable examples
• Expertise
- be an expert in your topic
HOW TO MOTIVATE YOUR
AUDIENCE

30.
• Inspires the audience
• Provides information
• Helps make decisions
• Helps find solutions
• Persuades the audience
• Gives various perspectives of a problem
OUTCOMES OF
PRESENTATION

31.
• Mrs. Soni had to present on a topic in
front of the directors of her organisation.
Amidst the presentation, one of the
directors cross-questioned her but she
couldn’t answer and for rest of the
presentation she was nervous as she
panicked due to one mishap.
• Why was Mrs. Soni unable to dodge off
the difficult situation?
CASE STUDY
• Mr. Sharma is the HOD of production
and the raw materials that he needs are
pretty expensive than the previous
ones. On the other hand, Ms. Jain is the
marketing manager and needs funds for
promoting the product. Their
organisation is not doing much well in
the market and therefore there is crisis
in finance and the finance manager is
trying to deal with the issue.
• Which method of presentation should
they use to talk and sort out the issue?

32.
THANK YOU!