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Quick, helpful tips for site selection best practices

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When strategically managing your event locations, you need to consider the following tips to ensure you have asked the right questions and found the venue to meet your specific needs.

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Quick, helpful tips for site selection best practices

  1. 1. Quick helpful tips forSite Selection best practices Strategic Meetings Management http://www.flickr.com/photos/silvery/ https://www.signup4.com/category/blog/
  2. 2. Once meeting goals/objectives have beendecided … Time to line-up the destination! http://www.flickr.com/photos/khianti/
  3. 3. Choosing a Destination If you’re using online event registration software, you shouldhave a budget estimator tool to help you. If you’re managing events by hand (may take longer), compare destination expenses.
  4. 4. Where are a majority of your attendees coming from? Are you paying for travel? Is this event mandatory?Did you create a pre-event survey? http://www.flickr.com/photos/travelstar/
  5. 5. Key StakeholdersPlannerClient (if applicable)Destination/VenueOther meeting/event staff http://www.flickr.com/photos/breadfortheworld/
  6. 6. Lengthy List of ConsiderationsAccessibility – What’s around? Can you walk anywhere? Is it safe? http://www.flickr.com/photos/senthilvasan/
  7. 7. Accommodation Facilities http://www.flickr.com/photos/28478778@N05/
  8. 8. Meeting Facilities
  9. 9. Site Environment http://www.flickr.com/photos/rojer/
  10. 10. “Servicescape” … Physical features that can enhance or hinder your event http://www.flickr.com/photos/ajy/
  11. 11. Number of rooms, meeting spaces & gathering areas Attitude of staff http://www.flickr.com/photos/discoverenniscrone/
  12. 12. Location, location, location! http://www.flickr.com/photos/leehaywood/
  13. 13. What is within walking distance? Entertainment, Dining, AttractionsWhat is the transportation situation? Taxis, Hotel shuttles, Walking http://www.flickr.com/photos/kittykaht/
  14. 14. AdditionalConsiderations http://www.flickr.com/photos/dellphotos/
  15. 15. Does your organizationhave a preferred vendorslist? If so, always checkthere first for pre-existingnegotiated rates. http://www.flickr.com/photos/73577218@N00/
  16. 16. Does your team have ameetings calendar?Great opportunity to check forother company events takingplace the same time as yourevent.Piggyback. Host your event atthe same location andnegotiate a discount.If you don’t have a calendar,make one! Huge opportunityfor savings.
  17. 17. Time Of YearWeather conditionsConvenienceBenchmark Ask other departments& industry experts abouttheir experiences.Example: May make sense tohave an event in Arizona in the http://www.flickr.com/photos/pixietart/summer because you’ll savedramatically.
  18. 18. Want to learn more?Visit our Bloghttps://www.signup4.com/category/blog/Visit our Knowledge Centerhttp://bit.ly/SAHgENCall or Email Us877.745.8526 or communications@signup4.com

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