When strategically managing your event locations, you need to consider the following tips to ensure you have asked the right questions and found the venue to meet your specific needs.
Quick, helpful tips for site selection best practices
1. Quick helpful tips for
Site Selection best practices
Strategic Meetings Management
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2. Once meeting goals/objectives have been
decided … Time to line-up the destination!
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3. Choosing a
Destination
If you’re using online
event registration
software, you should
have a budget estimator
tool to help you.
If you’re managing
events by hand (may
take longer), compare
destination expenses.
4. Where are a majority of your
attendees coming from?
Are you paying for travel?
Is this event mandatory?
Did you create a pre-event
survey?
http://www.flickr.com/photos/travelstar/
13. What is within walking distance?
Entertainment, Dining, Attractions
What is the transportation situation?
Taxis, Hotel shuttles, Walking
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15. Does your organization
have a preferred vendors
list?
If so, always check
there first for pre-existing
negotiated rates.
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16. Does your team have a
meetings calendar?
Great opportunity to check for
other company events taking
place the same time as your
event.
Piggyback. Host your event at
the same location and
negotiate a discount.
If you don’t have a calendar,
make one! Huge opportunity
for savings.
17. Time Of Year
Weather conditions
Convenience
Benchmark
Ask other departments
& industry experts about
their experiences.
Example: May make sense to
have an event in Arizona in the http://www.flickr.com/photos/pixietart/
summer because you’ll save
dramatically.
18. Want to learn more?
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