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Quick helpful tips for
Site Selection best practices
  Strategic Meetings Management




                            http://www.flickr.com/photos/silvery/




                https://www.signup4.com/category/blog/
Once meeting goals/objectives have been
decided … Time to line-up the destination!




                              http://www.flickr.com/photos/khianti/
Choosing a
   Destination
 If you’re using online
    event registration
 software, you should
have a budget estimator
     tool to help you.

   If you’re managing
  events by hand (may
 take longer), compare
 destination expenses.
Where are a majority of your
 attendees coming from?

 Are you paying for travel?

 Is this event mandatory?

Did you create a pre-event
         survey?




                               http://www.flickr.com/photos/travelstar/
Key Stakeholders
Planner
Client (if applicable)
Destination/Venue
Other meeting/event staff




                            http://www.flickr.com/photos/breadfortheworld/
Lengthy List of Considerations
Accessibility – What’s around? Can
  you walk anywhere? Is it safe?




                                     http://www.flickr.com/photos/senthilvasan/
Accommodation Facilities




                           http://www.flickr.com/photos/28478778@N05/
Meeting Facilities
Site Environment




      http://www.flickr.com/photos/rojer/
“Servicescape” … Physical features that
   can enhance or hinder your event




                            http://www.flickr.com/photos/ajy/
Number of rooms, meeting spaces
      & gathering areas

        Attitude of staff




                            http://www.flickr.com/photos/discoverenniscrone/
Location, location, location!




                      http://www.flickr.com/photos/leehaywood/
What is within walking distance?
    Entertainment, Dining, Attractions

What is the transportation situation?
      Taxis, Hotel shuttles, Walking




                                 http://www.flickr.com/photos/kittykaht/
Additional
Considerations




                 http://www.flickr.com/photos/dellphotos/
Does your organization
have a preferred vendors
list?
        If so, always check
there first for pre-existing
negotiated rates.




                               http://www.flickr.com/photos/73577218@N00/
Does your team have a
meetings calendar?

Great opportunity to check for
other company events taking
place the same time as your
event.

Piggyback. Host your event at
the same location and
negotiate a discount.

If you don’t have a calendar,
make one! Huge opportunity
for savings.
Time Of Year

Weather conditions
Convenience
Benchmark
   Ask other departments
& industry experts about
their experiences.

Example: May make sense to
have an event in Arizona in the   http://www.flickr.com/photos/pixietart/

summer because you’ll save
dramatically.
Want to learn more?
Visit our Blog
https://www.signup4.com/category/blog/

Visit our Knowledge Center
http://bit.ly/SAHgEN

Call or Email Us
877.745.8526 or communications@signup4.com

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Quick, helpful tips for site selection best practices

  • 1. Quick helpful tips for Site Selection best practices Strategic Meetings Management http://www.flickr.com/photos/silvery/ https://www.signup4.com/category/blog/
  • 2. Once meeting goals/objectives have been decided … Time to line-up the destination! http://www.flickr.com/photos/khianti/
  • 3. Choosing a Destination If you’re using online event registration software, you should have a budget estimator tool to help you. If you’re managing events by hand (may take longer), compare destination expenses.
  • 4. Where are a majority of your attendees coming from? Are you paying for travel? Is this event mandatory? Did you create a pre-event survey? http://www.flickr.com/photos/travelstar/
  • 5. Key Stakeholders Planner Client (if applicable) Destination/Venue Other meeting/event staff http://www.flickr.com/photos/breadfortheworld/
  • 6. Lengthy List of Considerations Accessibility – What’s around? Can you walk anywhere? Is it safe? http://www.flickr.com/photos/senthilvasan/
  • 7. Accommodation Facilities http://www.flickr.com/photos/28478778@N05/
  • 9. Site Environment http://www.flickr.com/photos/rojer/
  • 10. “Servicescape” … Physical features that can enhance or hinder your event http://www.flickr.com/photos/ajy/
  • 11. Number of rooms, meeting spaces & gathering areas Attitude of staff http://www.flickr.com/photos/discoverenniscrone/
  • 12. Location, location, location! http://www.flickr.com/photos/leehaywood/
  • 13. What is within walking distance? Entertainment, Dining, Attractions What is the transportation situation? Taxis, Hotel shuttles, Walking http://www.flickr.com/photos/kittykaht/
  • 14. Additional Considerations http://www.flickr.com/photos/dellphotos/
  • 15. Does your organization have a preferred vendors list? If so, always check there first for pre-existing negotiated rates. http://www.flickr.com/photos/73577218@N00/
  • 16. Does your team have a meetings calendar? Great opportunity to check for other company events taking place the same time as your event. Piggyback. Host your event at the same location and negotiate a discount. If you don’t have a calendar, make one! Huge opportunity for savings.
  • 17. Time Of Year Weather conditions Convenience Benchmark Ask other departments & industry experts about their experiences. Example: May make sense to have an event in Arizona in the http://www.flickr.com/photos/pixietart/ summer because you’ll save dramatically.
  • 18. Want to learn more? Visit our Blog https://www.signup4.com/category/blog/ Visit our Knowledge Center http://bit.ly/SAHgEN Call or Email Us 877.745.8526 or communications@signup4.com