With an increasing number of teams working remotely, work efficiency tends to drop, along with the weakening of relationship and collaboration between members. Simon shares the value and challenges of remote working and how to keep teams motivated.

1. Let’s collaborate remotely!
Simon JAILLAIS

2. Facilitator et agile coach
Based with his tribe in Singapore
Voxxed Days Singapore organizer
Ex organizer Agile Tour Rennes (Fr)
Happy member of an international team
Pragmatic Idealist
sjaillais@palo-IT.com - @sjaillais
Simon

3. Collaborate
Work jointly on an activity or project.
"he collaborated with him on numerous hotel projects"

4. Distance
The length of the space between two points.
"I cycled the short distance home"

5. The most efficient and effective method of
conveying information to and within a development
team is face-to-face conversation.
Agile Manifesto

6. The best: face-to-face at whiteboard

7. Assumption validated
If we are physically in a room, we have the
best conditions to collaborate…
Yes and… many face-to-face are not
efficient!

8. Meetings… a disease

9. Meetings are costly!

10. Why a distance?
• Complexity of the organization structure
• Cost reduction
• Looking for specific skills
• Because remote working is a real option nowadays (Digital Nomad)

11. For many organization, remote collaboration is…

12. https://www.youtube.com/watch?v=kNz82r5nyUw

13. Problems we are facing when we collaborate remotely

14. Very low efficiency

15. No real preparation

16. CTRL C – CTRL V

17. Chaotic communication

18. Not adapted tools

19. Value will be in the next meeting

20. Our pains…

21. Very low level of engagement

22. Silo of communication

23. Loss of confidence

24. It was better before

25. Proposition of solution…

26. Ref: Lawrence Mantrone

27. Create opportunities to meet face-to-face
(physically)

28. Invest in the quality of the relationships
• Kick-off (project, collaboration, product,…)
• During a collaboration
• At the end of a collaboration

29. ReThink your collaborations

30. Prepare (more) !

31. Take in account the attention span

32. Create Working/Team agreement

33. No prisonner !

34. From a consumer to an actor stence
SYSTEMIC DELEGATED ROLES:
• Facilitator
• Decision Driver
• Cadencer
• Meta-observer
• Host
(link)

35. Train on Facilitation
by Bert Sercu (www.durabilis.be)

36. Retrospectives to improve the system

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Gamify!

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39. Measure

40. Group mood
https://www.teammood.com/fr/

41. Un R.O.T.I pour la fin!
https://roti.express/

42. Build Trust, Use the video

43. Tools for video-conference

44. What I like
• No compromise between video and slides
• « Break-out room » feature
• stability

45. What I like
• Super easy to use(<4 users)
• Stability

46. Collaboration tools
Retrium

47. Define a grid tools and usages
Usages Tools
Creativity
Task management
Decision process
Chat
Ceremonies Retrium

48. Warning 1

49. Warning 2

50. Culture and Leadership
« The culture of any organization is shaped by the worst behavior the
leader is willing to tolerate »
Gruenter and Whitaker

51. Celebrate
https://www.collaborationsuperpowers.com/104-virtual-team-celebrations/

52. Tips !

53. Tip #1 : limit the number of meetings

54. Tip #2 : Start your remote collaboration with a
face-to-face interaction (Physically)

55. Tip #3 : Reduce duration of your remote
collaborations

56. Tip #4 : Prepare your collaborations

57. Tip #5 : Promote the law of the 2 feets

58. Tip #6 : Learn about facilitation (Training?)

59. Tip #7 : Build a common grid Tools and usages

60. Tip #8 : Take the time to improve your
meetings

61. Tip #9 : Work with your organization to have
access to the Right tools

62. Next steps
« Working together Anywhere » Lisette Sutherland
Collaboration Superpower
http://collaborationsuperpowers.com/