The document is an event planning proposal template presented by a company to a client. It includes sections on the company's understanding of the client's needs for an event to increase prostate awareness, the services the company can provide, budgets and costs, the company's team and clients, next steps, and contact information.

1. Event Planning Proposal
Template
PresentedBy:
{Company Name}
{Client Name}
Month XX, 2020

2. Cover Letter for Event Planning Proposal
2
DearClientName,
Company name is an event needs one stop shop. Our event team has over a
decade of memorable event planning experience. Some of our past achievements include:
The Teddy Bear Picnic Children's hospital, the Dress for Success Fashion Show and the International
Wine and Cheese Show.
Bringing the experience to life is the key to creating lasting memories. We
ensure that your event provides guests with a 360 degree experience from the
decorations to the food choices and activities.
Our teamof expertscanstartwitha crumbof an idea, and make intoa phenomenalexperience.

3. Contents
3
09. WhyWork with us?
10. Testimonials
11. Our Team
13. Services& Fees
14. Next Steps
15. ContactUs
12. Statement of Workand Contract
01. Our Understanding
08. MajorClients
02. Our Understanding of yourNeeds
03. What we can do for you
05. YourInvestment
06. Estimated Hard Costs
07. Who we are
04. Our Services

4. Our Understanding for the Project
4
To increase prostate awareness throughthe development of
a unique event that involves running for the whole family
Create a buzz that will recruit participants to attend the event,
intrigue journalists, and encourage people to be increasingly
concerned about their prostate health
PROJECTDETAILS
➢ With a maximum of 10 members, each team will be encouraged to have at least 4 members per
relay team
➢ Each team will receive a family name baton that will be passed throughout the 10k course bet
ween members.
➢ Team members can run together, however, each member of the team must carry the baton for
a minimum of 1 km of the race.
➢ At the 5km mark, each team must successfully pass a prostate challenge, where trivia
questions with respect to prostate health will have to be answered by team members.
➢ Once the team members successfully answer 5 questions, they can continue on
with the remainder of their run.
➢ After run celebrations include a lycopene rich spaghetti dinner, and musical entertainment.
Prostate health speakers will kick off the run, and will talk between musical acts throughout
the remainder of the days activities.

5. Our Understanding of your Needs
5
YourEventManager
Event Manager Name is responsible for the success of your event. Through the creative process, she will work with you and your team,
coordinate and plan the event with our internal and external specialized teams, and provide on site management and support for your event day
Event Details
Event Name “………..”
Date Sunday, June 21, 2019
Location Brew Park
Projected Attendees 5,00
Event Theme Increasing awarenessof prostatehealth
Key Messages “……………………………………”
Services Requested
[Service.1]
[Service.2]
[Service.3]

6. 6
Entertainment
Our musical acts, entertainers, and DJs network is kn
own to keep people engaged and excited.
Design
With whiteboard and computer design sessions, our creative
team will work with you to flesh out your concept.
Audio-Visual
Our award winning audio and video engineers will provide a world
class show with creativity, equipment and expertise.
Decor& Effects
Our team will assist you in selecting the best decoration and special effects to
complete your theme and create a memorable experience.

7. What we can do for you Cont…
7
Catering
We have partnered with renowned caterers in the area to ensure that your
event’s food and drink is as memorable as the rest of the experience.
Grounds,Security& Transportation
With minimal fuss or disruption, our shuttles, ground crews and security team
will ensure that your customers get where they want to go safely.

8. What We Can Do For You (2/2)
8
EventPlanningand Budgeting
Detailed timetable and budget management
SiteSelection
Selection of destinations and contracts
SupplierManagement
Liaison with vendors of events like AV, catering, transportati
on, staging, photographers
SpeakerManagement
Make sure all speakers are ready and ready for the event
Donations
Ensuring that all collected funds are accounted for and receipts are issues
OnsiteEventExecution
Set - up, supervision of vendors, attendants
AttendeeEvaluation
Capture feedback on site and after the event
EventRegistration
Pre and day of coordination of all requirements for registration of events
PostEventAnalysis
Presentation of a post event report detailing the achievements and
recommendations for future events

9. Strategic Counsel and Plan Development
Multimedia Presentations
Sponsorships and Speaking Opportunities
Event Planning and Execution
Message Development and Media Training
Our Services for Event Planning Proposal
9

10. Your Investment with Cost Estimate for Event Planning Proposal
10
Description Time Cost
Overall Project Management 100 hrs $5000
Venue Sourcing and Inspection 10 hrs $500
Securing Suppliers:
AV, Catering, Decoration,Photography,Signage, Speakers
30 hrs $1500
RegistrationCoordination 30 hrs $1500
Event Set Up 20 hrs $1000
Onsite Event Coordination
(4 ppl x 8 hrs)
32 hrs $1600
PostEvent Wrap Up 10 hrs $500
TOTAL $11,600
EstimatedFeeCosts($50/HR)

11. EstimatedHard Costs Proposal Budget
11
Description Price Qty Subtotal
Venue Contract& Permits $500 1 $600
Audio visual $500 1 $600
Catering $1,000 1 $1,000
Decorations $1,000 1 $1,000
Photographer $500 1 $600
Signage $800 1 $800
Staging $300 1 $300
Event Publicity $2,000 1 $3,000
Online Registration $1,000 1 $1,000
Event Give-Aways $1,000 1 $1,000
TOTAL $9,900
TOTALPROPOSEDBUDGET $21,300.00
Costs will be charged on a monthly basis as fee hours and hard costs are accumulated. Final payment is required for all
outstanding charges 30 days post event

12. Who We Are
12
Company’sVision:
➢ This slide is 100% editable. Adapt it to
your needs and capture your
audience's attention
Company’sMission:
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to your needs and capture your
audience's attention
Background:
➢ Add details on company’s history
➢ Previous line of services
➢ How it all started etc.
➢ Other key points
Who We Are Since xxxx company name has helped
our customers develop meaningful memorable event
s across North America's east coast.
➢ Our more than XX employees bring a wealth of unparalleled
knowledge and experience to the event industry.
➢ The diverse knowledge of the teams includes food and
nutrition experience, consumer health, fashion and beauty,
causes of charity, retail, entertainment, and sports.
➢ We have a proven track record for innovation and creativity,
while launching events on time and on budget.

13. Major Clients for Event Planning Proposal
13
Sender Company is a full-service event management company based in Sender City.
Our team of award winning professionals specializes in taking your event from concept to production.
We’ve worked with some of the world’s top brands and talents to create amazing experiences in locations
both large and small.
When the world’s top brands and entertainers need a team of experts
to create a compelling audiovisual experience in Sender City, Sender
Company is who they turn to!
[Client1] [Client2] [Client3 ]
Our Past ClientsInclude:

14. Why Work withus ?
14
Convenience
Because we handle everything from concept to production to clean-
up, when we put on your event, you save valuable hours of your time (and undue stress).
Relationships
Sender. City is a worldwide destination for brand and talent events. For[ Years. In.
Events], we've been putting on events here, and in that time we've developed
relationships in each category with the best local talents. You know that when you
work with us, you get the best of the best.
Communication
An event manager is assigned to each of our clients, who is responsible for worki
ng with you throughout the process and keeping you up - to - date at every step.
Technology
We have invested in cutting edge audiovisual equipment and technology to create re
al experiences in the 21st century.
Team
We are in the event and entertainment industry from a variety of technical and crea
tive backgrounds. Our collective decades of experience and a wide range of skills wil
l make your event truly memorable.

15. Testimonials for Event Planning Proposal (1/2)
15
Client 1
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Client 2

16. Thisslideis 100%
editable.Adaptit to your
needsandcaptureyour
audience'sattention.
Thisslideis 100%
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audience'sattention.
Thisslideis 100%
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Testimonials for Event Planning Proposal (2/2)
16
Client1 Client3Client2

17. Our Teamfor Event Planning Proposal (Template1 of 2 )
17
➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company,
achievements etc.
➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company,
achievements etc.
Founder
➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company,
achievements etc.
➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company,
achievements etc.
SeniorVice Presidentof Design

18. Our Teamfor Event Planning Proposal (Template2 of 2 )
18
➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company,
achievements etc.
➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company,
achievements etc.
CEO, Founder
➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company,
achievements etc.
➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company,
achievements etc.
Directorof WebProduction, Co-Founder
➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company,
achievements etc.
➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company,
achievements etc.
CreativeDirector, Co-Founder
EdwinLap
Nikola Mitic
MartinLap

19. Statement of Work and Contract for Event Planning Proposal
19
Effective [date] ("Effective Date"), {CompanyName} ("Consultant") and {client name} ("Company"),a
[state/province] corporation, agree (this "Agreement") as follows:
Type in anything that you want. Then click Quill It on the right to paraphrase your input
Servicesand Payment
Relationshipof theParties
Assignment
Notice
Miscellaneous
If either party infringes a material provision of this Agreement substantially, the other party
may terminate this Agreement on a written notice of five (5) days unless the infringement is
cured within the notice period.
Termination
Warranty
Company shall own all right, title and interest (including patent rights, copyrights,
trade secret rights, mask work rights, trademark rights, sui generis database rights
and all other rights of any sort throughout the world) relating to any and all
inventions (whether or not patentable), works of authorship,mask works,
designations, designs, know-how, ideas and information made or conceived or
reduced to practice, in whole or in part, by Consultant in connection with Services
or any Proprietary Information (as defined below) (collectively, "Inventions") and
Consultant will promptly disclose and provide all Inventions to Company.
Ownership;rights;proprietaryinformation;publicity
This is a sample contract - we are not lawyers and recommend you having your own legal counsel review any contract prior to sending out

20. Services & Fees for Event Planning Proposal
20
Flat fee of {total} made in 2 payments. 50% to begin the work [date]
and 50% after delivery of the web audit and strategy document.
Fees
Consultant will perform a Social Media Strategy for the
company as described in the proposal Scope of Service section.
Final deliverable will be a PDF document.
Services
The term will begin on [date]
Term
Limited to required, reasonable telephone expenses, coach class (or equivalent)
transportation, lodging and meals that have been authorized in writing by
Company in advance; payable 30 days after receipt of itemized invoice.
ExpenseReimbursement

21. Next Steps for Event Planning Proposal
21
A detailed work schedule with key deliverable dates
will be provided upon budget approval. A letter of
agreement will be sent to the name of the customer.
Once received we will then set up a kick-off meeting
to discuss any changes to the deliverables.
(Proposal Lead)
User Assigned:
Company Name:
Signature
(Default Contract):
Client Name:
Signature

22. Contact Us for Event Management Proposal
22
Address
# street number, city, state
ContactNumber
0123456789
EmailAddress
emailaddress123@gmail.com

23. Icons Slide for Event Planning Proposal
23

24. 24
Additional Slides

25. Our Mission for Event Planning Proposal
25
Mission
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capture your audience's attention.
Goal
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capture your audience's attention.
Vision
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capture your audience's attention.

26. Gantt Chart for Event Planning Proposal
26
ProjectSchedule ProjectXX-Customer XX-Timeline Example
Text Here
January February March April May June July
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
ProjectDeliverable1
ProjectDeliverable2
ProjectDeliverable3
ProjectDeliverable4
ProjectDeliverable5
ProjectDeliverable6

27. This slide is 100%
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needs and capture your
audience's attention.
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30 60 90 Days Plan for Event Planning Proposal
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30 Days 90 Days60 Days

28. Timeline for Event PlanningProposal
28
09:00 AM
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audience's attention.
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11:00 AM
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02:00 PM
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5:30 PM
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29. 3 Roadmap for Event Planning Proposal
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30. 4 Roadmap for Event Planning Proposal
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31. 5 Roadmap for Event Planning Proposal
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audience’s attention.
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32. 6 Roadmap for Event Planning Proposal
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to your needs and capture your
audience’s attention.
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to your needs and capture your
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33. 7 Roadmap for Event Planning Proposal
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it to your needs and capture your
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it to your needs and capture your
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