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2. Content
2
What is Information Governance
Why govern the information
Current state of Information Governance
Information Governance Approach
Pathways to Governance
Role of Technology
Recommendations
Key Information Governance Drivers
3. › It allows organizations and individuals to ensure that personal information is handled legally, securely,
efficiently and effectively in order to support delivery of the best possible care.
› It enables organizations to put in place procedures and processes for their corporate information that
support the efficient location and retrieval of corporate records where and when needed
…designed to optimize the value of information while simultaneously managing the risks and
controlling the associated costs, which requires the coordination of records management and
privacy/security disciplines
Information Governance is a cross-departmental framework consisting of the:
Procedures
Policies Technologies
What is Information Governance
3
4. Why Govern the Information
4
Lower Cost
› A better approach is to identify the truly important data that should be maintained, and to
defensibly dispose of the rest
› Placing better controls on enterprise data also allows IT departments to more efficiently tier
storage or migrate data to the cloud for better cost containment
Lower Risk
› By gaining better control of information, enterprises are able to guard against accidental data
leaks and ensure greater compliance with data management regulations
› Organizations with proper governance controls can better protect themselves from inadvertent
data spoliation
› Maximizing the use of information and reducing search and knowledge identification times
increases business efficiency
› Add text here
Better Productivity
› By relocating the portion of this inactive data to an active repository such as an archiving or
records management solution, IT departments can improve there operational efficiency
› Add text here
IT Efficiency
5. Current State of Information Governance
5
7 8 10
22
30
40 30 35 38
40 45
12
20
20
30
30
30
30
35
40
38
38
55
50 40
30
30
25
20
20
16
12
15
40
31 30 30
12
20
10 10 8 6
12
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Email Files Sharepoint Data Salesforce or
other CRM data
Instant Messages Official Tweets Official Facebook
Posts
Dropbox, Similar
cloud-based
systems
Text/SMS
messages
Employee Tweets Employee
facebook posts
Very Well Reasonable Mediocre Poor
6. Key Information Governance Drivers
6
Organizations are dealing with increasing numbers of
international, federal, state and local regulations that
are driving the need to better manage information
An organization has a duty to begin preserving any and all
potentially relevant information that could pertain to a case
when litigation can be reasonably anticipated.
Employees now have access to gigabytes or terabytes of organizational
information with just the click of a mouse button. Ensuring sensitive information
doesn’t fall into the wrong hands has become extremely challenging for all sizes
of organizations
Bring Your Own Cloud (BYOC) refers to the availability and
use by employees while at work of free, cloudbased storage
space available from companies as well as a large and
growing number of other vendors. These services provide
relatively large amounts of cloud storage space at no charge
With an information governance program and related
technology in place, the wasted hours managing, searching
for and recreating lost content can be drastically reduced.
BYOC
Information
Governance
End User
Productivity
Regulatory
Compliance
eDiscovery
Security/
Data Privacy
7. Information Governance Approach
7
A modern approach to Information Governance recognizes that there are many constituents within the organization that the initiative must serve. This requires
technologies that enable action to be taken upon governed data, in accordance with varying business, legal/compliance, and data management objectives
Administer data in place or in a consolidated repository
Organize and Control
Common
policy
Framework
HPE Haven
Leverage and take action
Address Information and
management Objectives
Backup and recovery
Business Resiliency
Disaster Recovery
Long-term retention
Address legal and
Compliance Objectives
Information Archiving
Legal Holds
eDiscovery
Records Management
Address Business and
Operational Objectives
Document Management
Legacy Data Clean up
Enterprise search & Collaboration
Migration to the cloud
Access and Understand
Unstructured enterprise data
repositories
Structured enterprise data
repositories
Cloud-based repositories
Other key repositories
Offsite or removable data
repositories
8. Pathways to Governance
8
Develop a
Governance Strategy
Develop a
Governance Strategy
Solve a
Point Problem
Target
Benefit
Objective
Gain a snapshot of what information
is contained in legacy data
Find organizations just getting
started with governance
Serve as valuable insight for
building a governance roadmap
Filter, classify, and separate valuable
from outdated legacy information
Pinpoint organizations establishing
a governance framework
Dispose of unneeded information,
for cost and risk mitigation
Achieve defensible data disposition,
plus identification of other legacy data
for migration to active repositories
Find organizations with a high level
of governance maturity
Apply uniform policies to and
proactively consolidate data for cost-
effective access
9. Role of Technology
9
› To successfully manage information for regulatory, legal and business
considerations, the individual pieces of information must be differentiated from
each other in some manner
› Add text here
Information Categorization
› Auto-categorization employs computer programs to automatically categorize information
so that employees can be free from the need to do this work manually
› Add text here
Auto Categorization
› An information governance program should address both types of data and include specific
procedures for how end users handle their unstructured information. Otherwise, the most valuable
data is lost to the organization as a whole
› Add text here
Structured Vs Unstructured Data
› Reliance on employees to manually categorize and file information has not been a successful practice in
most organizations due to the fact that employees don’t have time to interpret and actively manage the
huge amounts of electronic data they deal on a daily basis
› Add text here
Custodian driven Categorization
10. Recommendations
10
Set up an information governance advisory group to ensure that every part of
the organization is represented. The group needs to agree on what they want to
accomplish over a given period of time.
Establish targets, priorities and desired outcomes so that the success or
failure of the information governance program can be measured over time.
Train all employees on the new program, policy and procedures.
Include the philosophy behind the program; what the
organization trying to accomplish
Create and document the
information governance
program/policy/procedures,
including what decision makers
want to accomplish
Documenting the policy and procedures
sets a baseline of understanding for the
employee base, as well as a “policy of
record” if it is the subject in a regulatory
or legal action.
13. About Us
13
Professional
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Creative
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Talented
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14. Vision
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Mission
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Goal
Our Mission
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15. Our Financial
15
95%
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Minimum
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Maximum
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Medium
75%
50%
16. Timeline
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2016
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2018
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2019
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2020
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2017
START
FINISH
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17. 30 60 90 Days Plan
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30
Days Plan
60
Days Plan
90
Days Plan
18. Roadmap
18
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19. Quotes
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It’s Not Just About Being Better. Lt’s
About Being Different. You Need to
Give People A Reason To
Choose Your Business.
-Tom Abbott
20. Thanks for Watching!
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