Skills Development
MS Access
Topic:
Presented By:
Tabreeq Khalid
Presented To:
Ma’am Iqra Malik

Introduction
• MS Access Data base management system which
was launched by a Microsoft was a part the
Microsoft suite and store data in its own form 13
NOV,1992 the first version of the micro soft was
released
• On 13 NOV,1992 the first version of the micro
soft was released
• Before Access was introduced, Borland and Fox
were two Data base management systems which
were dominating in the market

It was windows first Mass market data Base
program.
Multiple changes were made in a program
gradually Microsoft started releasing different
version of MS Access .Each new version come
with a modified RAM and storage device .
The current version of MS Access which is being
used required 2GB RAM and this memory
requirement has been constant since 2000

Definition
• It is a Data Base Management system
that combines the Relational Microsoft
Jet Database Engine with a graphical
user interface and software
development tool.

Uses
• Manage accounts and Bills
• Store data in he form of tables and edit or
customize them later as per the requirement
of user .
• It can be used to make websites
• Comapring data and finding a relationship
between the existing data can be done using
Access

Types of data base in MS Access
• There are two types of data base in MS Access
1 .Flat file database
• When the data is stored in the of the plain text
file and cannot incaporate multiple tables
2.Relational Data base .
• When the data is stored in the form that the data
items are related to one an other .It supports
multiple tables and organize the text in rows and
columns .

Benefits
• Easy to create Data base in a lesser time duration.
• Used a very comprehensive programming
language which made it user friendly .
• With each revised version new options and
features were made available to the user for their
convience.
• It is easy to install .
• It is easy to import the data .
• Graphical user interface made it easy to use.

Major Components of MS Access
• Tables
• Queries
• Modules
• Relationship
• Form
• Macros
• Reports

Tables
• Tables are essential objects in a database
because they hold all the information or
data. For example, a database for a
business can have a Contacts table that
stores the names of their suppliers, e-
mail addresses, and telephone numbers.
.

Queries
• Data is generally done through a query,
because we would query the data so, we want
to create our first-ever query. We go to the
create ribbon here on the top toolbar.
• What Are the Uses of Microsoft Access
Queries?
• We have a choice of four types of query;
Simple Query, cross tab query, defined
duplicates query, and defined unmatched
query.

Forms
• A form in Access is a database object that you can
use to create a user interface for a database
application. A "bound" form is one that is directly
connected to a data source such as a table or query,
and can be used to enter, edit, or display data from
that data source. Alternatively, you can create an
"unbound" form that does not link directly to a data
source, but which still contains command buttons,
labels, or other controls that you need to operate
your application.

Modules
• Modules, like macros, are objects you can use to add
functionality to your database. Whereas you create
macros in Access by choosing from a list of macro
actions, you write modules in the Visual Basic for
Applications (VBA) programming language. A module
is a collection of declarations, statements, and
procedures that are stored together as a unit. A
module can be either a class module or a standard
module.

Macros
• Macros in Access can be thought of as a
simplified programming language which you
can use to add functionality to your database.
For example, you can attach a macro to a
command button on a form so that the macro
runs whenever the button is clicked. Macros
contain actions that perform tasks, such as
opening a report, running a query, or closing
the database.

Relationship
• Introduction
• After you have created a table for each subject in your
database, you have to give Access a way to bring that
information back together again when needed:
Types of table
There are four types of table relationships in Access.
• A one-to-many relationship
• A one-to-one relationship
• A many-to-many relationship
• A many-to-one

Reports
• Reports are what you use to format,
summarize and present data. A report
usually answers a specific question, such
as "How much money did we receive from
each customer this year?" or "What cities
are our customers located in?“.
• A report can be run at any time, and will
always reflect the current data in the
database.