These are the slides of the session about tech tools selected for successful meetings presented the 21st of Novembre 2013 at #EIBTM13 in Barcelona. Web tools & mobile apps for tablets and smartphones can be incredibly valuable for meeting professionals in all the different phases of organising conferences and events. Some tips and tricks on how to use this kind of technology have been addressed during the session together with a selection of the most useful web tools and mobile applications to help you design more effective meetings.

1. The
Top
Twenty
Tech
Tools
-­‐
selected
for
successful
mee4ngs
Stefania Conti-Vecchi

2. Stefania Conti-Vecchi – EIBTM 2013
Focus
Tech
tools
methodology
and
logis4c
h9p://www.slideshare.net/StefaniaCon4Vecchi

3. Stefania Conti-Vecchi – EIBTM 2013
What
kind
kind
of
technologies?

4. Stefania Conti-Vecchi – EIBTM 2013
Mobile
apps
and
web
tools
integra4on
Mobile
apps
and
web
tools
for
events
allow
a2endees
to
find
content,
find
sessions,
share
experiences,
collaborate
and
discover
each
other.

5. Stefania Conti-Vecchi – EIBTM 2013
Benefits
of
using
mobile
devices
The
audience
Massive
use
of
mobile
devices
during
conferences
and
events.
I know how to use my
device

6. Stefania Conti-Vecchi – EIBTM 2013
Benefits
of
using
mobile
devices
More
powerful
collabora<on
and
networking
experience.
Audience
become
part
of
the
event
experience

7. Stefania Conti-Vecchi – EIBTM 2013
Benefits
of
using
mobile
devices
The
speaker
Facing
par<cipants,
removing
barriers

8. Stefania Conti-Vecchi – EIBTM 2013
Benefits
of
using
mobile
devices
The
organizer
You
can
have
your
en<re
office
in
your
hands
and
much
more…

9. Stefania Conti-Vecchi – EIBTM 2013
Before
choosing
the
apps

10. Stefania Conti-Vecchi – EIBTM 2013
What
kind
of
mee4ng
and
events
Face
to
face,
Virtual
or
Hybrid?

11. Stefania Conti-Vecchi – EIBTM 2013
A
cri4cal
point:
WiFi
Wifi
connec<vity
in
the
mee<ng
venue.
If
you
use
webtools
connected
with
apps
check
if
the
app
needs
the
devices
to
be
under
the
same
wifi.
Many
a2endees
will
be
connected
using
mobile
devices,
check
if
the
network
has
been
set
up
properly

12. Stefania Conti-Vecchi – EIBTM 2013
WiFi
set
up

13. Stefania Conti-Vecchi – EIBTM 2013
Have
always
ready
a
“plan
B”

14. Stefania Conti-Vecchi – EIBTM 2013
Don’t
do
it
too
technical
Use
some
physical
techniques
to
keep
people
awake
and
engaged
(ex.
body
vo<ng)
Help
them
to
help
each
other!

15. Stefania Conti-Vecchi – EIBTM 2013
Room
set
up
Round
tables
with
6
max
8
chairs
per
table.
Plugs
for
mobile
device
chargers.
Pens
and
paper
(even
if
they
have
iPads
they
will
use
it
anyway)

16. Stefania Conti-Vecchi – EIBTM 2013
Room
set
up

17. Stefania Conti-Vecchi – EIBTM 2013
Tons
of
solu4ons
for
every
step
of
the
event
process
Tickets
and
lists
Docs
edi4ng
and
sharing
QR
and
other
tools
Mee4ng
management
Conference
call
Presenta4ons
Quiz
polls
&
survey
Counters
&
4mers
Social
Media
Project
Management

18. Stefania Conti-Vecchi – EIBTM 2013
Your
audience
should
know:
What
are
the
tools
How
to
use
them
What
do
you
expect
from
par4cipants
Where
to
go
(Website?
Applica4on?)
When
do
they
need
to
be
there

19. Stefania Conti-Vecchi – EIBTM 2013
Project
and
event
management
Podio
Podio
is
the
collabora<ve
work
plaPorm
where
you
can
build
your
own
work
apps

20. Stefania Conti-Vecchi – EIBTM 2013
Cloud
storage
Dropbox
Skydrive

21. Stefania Conti-Vecchi – EIBTM 2013
Your
computer
and
data
remotely
available
Splashtop
2
-­‐
Remote
Desktop

22. Stefania Conti-Vecchi – EIBTM 2013
Schedule
calls
and
mee4ngs
according
to
par4cipants
availability
Doodle
2
Go
Schedule
events
w i t h o u t
m a i l
chaos!

23. Stefania Conti-Vecchi – EIBTM 2013
Recrui4ng
a9endees
on
social
media
HootSuite
HootSuite
allows
you
to
send
and
schedule
Twi9er,
Facebook,
LinkedIn,
and
Foursquare
updates,
track
click
stats,
and
set
up
tracking
columns
to
monitor
keywords,
#hashtags,
and
lists.
You
can
reach
more
people
differen4a4ng
the
4mes
of
your
tweets!

24. Stefania Conti-Vecchi – EIBTM 2013
Event’s
social
network?
Yammer
is
a
private,
secure
social
network
for
your
company….

25. Stefania Conti-Vecchi – EIBTM 2013
Scheduling
tweets
for
presenta4ons
Backdraa
BackdraT
is
a
new
free
iPad
app
that
enables
you
to
write
tweets
in
advance,
and
then
releases
them
while
you
are
giving
a
presenta<on.

26. Stefania Conti-Vecchi – EIBTM 2013
QRcodes
for
networking
Quicktag
QRAugmented
Easy
QR

27. Stefania Conti-Vecchi – EIBTM 2013
This
is
ME
Scan
it
and
add
me
to
your
address
book

28. Stefania Conti-Vecchi – EIBTM 2013
Clicktotweet.com

29. Stefania Conti-Vecchi – EIBTM 2013
QRcode
generator
Scan
to
tweet

30. Stefania Conti-Vecchi – EIBTM 2013
Check-­‐in
and
guest
lists
manager
Check
In
Easy
-­‐
Guest
List
&
Event
Check-­‐in
Manager

31. Stefania Conti-Vecchi – EIBTM 2013
A9endance
&
Time
Tracking
TimeSta4on
Turn
your
iPad
or
iPhone
into
a
contactless
<me
&
a2endance
system.

32. Stefania Conti-Vecchi – EIBTM 2013
Slides
and
presenta4ons
CloudOn
CloudOn
brings
MicrosoT
Office®
to
your
iPhone
&
iPad
and
links
it
to
your
Box,
Dropbox,
Google
Drive
and
SkyDrive
accounts.
Pointer
Show
your
presenta<on
on
a
secondary
screen
such
as
a
projector,
TV
or
monitor
and
interact
with
it
by
poin<ng
and
drawing.

33. Stefania Conti-Vecchi – EIBTM 2013
5
genera4ons
of
iPads
There
are
5
genera<ons
of
iPads,
the
biggest
differences
are
about
the
projec4on
and
the
camera
that
is
not
included
in
the
1
genera<on
and
the
cable
connec<on
in
the
iPad
4
and
Air.

34. Stefania Conti-Vecchi – EIBTM 2013
Tech
tools
to
project
iPad
2,
3,
4
and
Air
no
special
app
is
needed
to
send
your
content
to
a
screen
This
way
the
speaker
can
stand
anywhere
in
the
room,
walk
and
deliver
the
speech
interac<ng
with
par<cipants.
Apple
TV,
Airport
express
cables
and
connectors,
laptop

35. Stefania Conti-Vecchi – EIBTM 2013
Asynchronous
presenta4ons
Presenta<on
doesn’t
necessarily
need
to
end
when
the
presenta<on
has
finished.

36. Stefania Conti-Vecchi – EIBTM 2013
On-­‐line
collabora4on
and
co-­‐crea4on
piratepad.net

37. Stefania Conti-Vecchi – EIBTM 2013
On-­‐line
collabora4on
and
co-­‐crea4on
www.editgrid.com

38. Stefania Conti-Vecchi – EIBTM 2013
Brainstorming
iBrainstorm
(iPad)
+
iBrainstorm
Companion
From
iPhone
to
iPad
with
just
a
flick
of
the
finger.
iBrainstorm
Companion
is
used
to
connect
to
a
running
session
of
iBrainstorm
on
the
iPad

39. Stefania Conti-Vecchi – EIBTM 2013
Brainstorming
∞Board
+
∞Board
Notes
∞Board
is
a
virtual
whiteboard.
Other
devices
on
your
local
network
can
connect
to
your
board
and
throw
notes
to
you.
Great
for
brainstorming
sessions!

40. Stefania Conti-Vecchi – EIBTM 2013
Brainstorming
VoiceThread
Create
and
share
dynamic
conversa<ons
around
documents,
snapshots,
diagrams
and
videos.
Anyone
can
join
the
discussion
from
their
iPhone,
iPad,
iPod
touch,
Mac
or
PC
-­‐-­‐
any<me,
anywhere.

41. Stefania Conti-Vecchi – EIBTM 2013
Webcast
the
event

42. Stefania Conti-Vecchi – EIBTM 2013
Webcast
the
event
Event-­‐Cast
Event-­‐Cast
turns
your
phone
into
a
mobile
broadcast
studio.

43. Stefania Conti-Vecchi – EIBTM 2013
Live
audio
broadcast
Soundcloud
SoundCloud
is
the
world’s
leading
social
sound
plaPorm

44. Stefania Conti-Vecchi – EIBTM 2013
Live
audio
broadcast
Spreaker
Radio
and
podcast
recorder
With
Spreaker
you
can
record
your
own
podcasts.
Report
on
live
events

45. Stefania Conti-Vecchi – EIBTM 2013
Virtual
breakout
rooms
GoToMee4ng
Google+
Skype

46. Stefania Conti-Vecchi – EIBTM 2013
Polls,
surveys
and
quiz
Polldaddy
Engage
your
survey
respondents
with
Polldaddy
for
iOS
-­‐they'll
enjoy
the
intui<ve
interface
for
responding
to
your
ques<ons
and
the
speed
of
the
applica<on.
Zwoor
Survey
for
Ipad
Allows
a
mee<ng
par<cipant
to
send
answers
to
a
survey
via
the
iPhone
or
iPad.
The
user
enters
a
code
(e.g.
Meet123)
to
retrieve
the
survey,
and
then
proceeds
to
answering
the
ques<ons.
.

47. Stefania Conti-Vecchi – EIBTM 2013
Tweet
wall
and
live
polls
Projectorfy
A2endees
can
vote
for
u s i n g
t h e i r
m o b i l e
device
and
see
the
results
live
during
the
e v e n t .
P r o j e c t
a
t w e e t w a l l
s h o w i n g
event
specific
hashtags

48. Stefania Conti-Vecchi – EIBTM 2013
Mailchimp
user?
Collect
subscrip4ons
Chimpadeedoo
Chimpadeedoo
makes
it
easy
to
collect
email
addresses
from
your
iPad
and
import
them
into
MailChimp.
Works
offline

49. Stefania Conti-Vecchi – EIBTM 2013
Be
crea4ve

50. Stefania Conti-Vecchi – EIBTM 2013

51. Thank
you
Stefania Conti-Vecchi
www.eventagist.com