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AMS Commodity Procurement Information

Chuck Parrot from the USDA Farm to School Team presented this slideshow.

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AMS Commodity Procurement Information

  1. 1. USDA PROCUREMENT OVERVIEW Charles Parrott Associate Deputy Administrator Agricultural Marketing Service May 19, 2010
  2. 2. MISSION Purchase fresh and processed fruits, vegetables and specialty items to remove surplus production from the domestic marketplace and provide needy people safe and nutritious food that is low in fat, sugar, and sodium.
  3. 3. Purchases 1. Entitlement Purchases – Based on law – Amounts purchased are relatively constant from year to year 2. Bonus Purchases – Based on domestic agriculture need – Amounts purchased fluctuate from year to year
  4. 4. USDA Recipients • National School Lunch Program (NSLP) • The Emergency Food Assistance Program (TEFAP) • Commodity Supplemental Food Program (CSFP) • Food Distribution Program on Indian Reservations (FDPIR) • Child and Adult Care Food Program (CACFP) • Summer Food Service Program (SFSP) • Nutrition Services Incentives Program (NSIP)
  5. 5. Percentages for Each Program FDPIR OTHER CSFP 3% 0% 8% NSLP TEFAP TEFAP 28% NSLP CSFP 61% FDPIR OTHER
  6. 6. Ordering Process • Entitlement purchases begin with a recipient survey sent by FNS • Bonus purchases begin with an Industry request, and if approved, results in a recipient survey sent by FNS
  7. 7. AMS Pre-Award Process • FNS receives orders, reviews them, and provides them to AMS for purchase • AMS releases an invitation for bid – Email sent to vendors on distribution list – Public release on our website • All line items are FOB Destination to the location FNS recipients indicate
  8. 8. Approved Vendors • Anyone can be on our distribution list, even if not an approved vendor • To become an approved vendor, see the Doing Business with USDA and Forms webpage (www.ams.usda.gov/fvprocurement) • Or call our office for assistance
  9. 9. Invitation Process • Approved vendors will receive an email • Invitation for Offer – Quantities and destinations – Delivery periods – Bid submission date – Contract award date
  10. 10. Bid Process • Approved vendors use ID and password to enter bidding website (DEBES) • Bids are placed by line item to specific destinations, and must be timely • Bids must include cost of product, inspections and delivery to destination
  11. 11. Award Process • Bids are opened electronically, and we use bid evaluation software to determine the awards that are most advantageous to the Government • Once bids are evaluated, contracts are then awarded and winning vendors notified • All documents are publicly displayed on our website, and are accessible for at least one year
  12. 12. Small Business Set Asides • Government is required to support various categories of small businesses – Businesses with less than 500 employees (SB) – Historically Underutilized Business Zone (HUBZone) – Small disadvantaged (8a) – Service disabled veteran owned (SDVOSB) • If two or more bid on an invitation, the next one can be set aside for that category
  13. 13. Questions?