1.
Time Management
Workship
Rye, NY January 15th, 2015
4 Steps To Turn Time Into Productivity
© MyEureka Solutions 2015
presents

2.
What is time management?
Time Management: the ability to
use one's time effectively or
productively, especially at work.
"time management is the key to
efficient working"
What Are Your Most Common Challenges To Time
Efficiency?
• Distractions / Focus
• Misjudging time required
• Lack of priority
• Rationalizing (“Can do it tomorrow…”)
• Lack of commitment to purpose and/or success
• Too much reacting, not enough planned acting

3.
What Are The 5 BIG TM Lies?
Big Lie #1
“I am not in control of my distractions.”
Big Lie #2
“I can effectively multi-task and I have to to get everything done.”
Big Lie #3
“I know I should do this…and I will but I don’t have time right now.”
Big Lie #4
“My stress comes from outside.” or “I do better under pressure.”
Big Lie #5
“I know my goals and what to do so I don’t worry because I usually
get there.”

4.
Keys to Productivity
• Have an EFFECTIVE Time Management Plan
• Cascade your GOALS from big picture down to daily/
weekly/monthly BEHAVIORS
• Plan your battle with DISTRACTIONS
• Reduce your work and life stress
• Stop lying to yourself

5.
4 Steps To Effective
Management
1. See your actions in terms of
their CONSEQUENCES for
either doing or not doing
2. Cascade GOALS from
PURPOSE to PLAN to
ACTIONS
3. Learn how to act as a
MINDFUL UNITASKER
4. Manage your TIME BUCKET
LIST

6.
1. See Activity by Consequence
Distractions are most people’s greatest enemy of productivity!
They occur more intensely when there is a lack of a prioritized
activity plan for the day…
Answer the following questions based on your self-observation:
What are the distractions you most commonly battle?
Which is the most consequential to your daily success/stress?
How much time do you think unmanaged and unproductive
distractions will cost in a typical or average past work day?

7.
Consequences (cont.)
Find your DDI (Distraction Defense Initiative)
Distraction Strategy
Phone calls Caller id, voicemail, answer don’t talk
Emails Kill alerts, Planned read/respond
Social Media Plan biz activity, separate personal
Home Office/Co-workers Outside space/Busy face (honesty)
Personal Priorities Integrate to “Life Priorities”
Activity jumping (inspiration) Keep an active note pad
Adult ADD Detailed plans/rules, medication?
Loneliness Connect to your purpose
Fear Cope, accept, learn to conquer
Lack of Belief Spin negative results positively
Daydream/Wandering mind Visualize your day before it begins

8.
Consequences (cont)
The Covey Model for Prioritizing is all about understanding the
CONSEQUENCES of COMPLETING or NOT DOING a given
activity

9.
2. Use Goals to Drive Actions
Most people have goals but they tend to be…
Bottom line
Mid or Long Term (quarter, annual)
Overly flexible
SMART but distant
Have VISION, lack PURPOSE
Great Time Managers…
• Use PURPOSE to create GOALS
• Use SMART GOALS to drive Weekly and/or Daily Activity
• CHUNK Annual Goals into manageable, timed milestones
• Are clear about the consequences of action decisions and
how they directly feed success/failure results

10.
Goals, Purpose, Actions, Belief
• What is your purpose in LIFE and/or BUSINESS?
• What is your top GOAL priority in 2015?
• Detail the 3 most significant ACTIONS or
BEHAVIORS that are related to accomplishing your
top goal?
• How does that GOAL accomplishment fulfill your
PURPOSE?
• Write a BELIEF STATEMENT in your ability to
create a daily plan, stick to it, and accomplish your
goal(s)?

11.
3. Become a Mindful Unitasker
Multitasking for productivity is a myth!!
• Full attention can only follow one action
• Unfocused actions lead to stress
MINDFULNESS:
Awareness in the present moment without judgment
Learn how to perform MINDFUL activity:
• Observe the difference in a basic activity (eating,
listening) when you are fully engaged and focusing
• Do one thing at a time, do it very well, and then move on
• MINDFULNESS practice not only reduces stress but
promotes a positive sense of accomplishment because
you are aware of what you have done

12.
4. Create Your Bucket List
Expand the 2 dimensional thinking of PRIORITIZING and put your activity
in the practical way we think of tasks:
• Put your To Dos into the appropriate bucket
• Schedule every item in your Must Do bucket
• Move one item a day/week from Should Do to your Must Do bucket
• Move one item a week/month from Could Do to Should Do
• Put a time limit on your buckets that make sense for you, an example:
Must = 1 day, Should = 1 week, Could = 1 month
If you expect it to get done you should schedule it to be done!
MUST DO SHOULD DO COULD DO

13.
Prioritize by Putting in a Bucket
URGENT NOT
URGENTtime!consequences!
IMPORTANT
NOT
IMPORTANT
Crises
Deadlines
Meetings
Proposals
Customer Calls
Emails
Projects
Interruptions
Meetings
Planning
Empowerment
Creativity
Strategy
Billing
Trivial Matters
Escape Activities
Chit Chat

14.
Takeaways for Effective TM
1. Connect your PURPOSE, GOALS, required
BEHAVIORS, cascade into ACTIONS that you
schedule and measure
2. Learn to practice MINDFULNESS. Start with an
everyday task with both a work and home life task
3. Understand the priority of your actions/inactions based
CONSEQUENCES or completion or deletion or delay
4. Put your To Do’s into 3 Buckets: Must, Should and
Could Do for one week
Practicing EFFECTIVE TIME MANAGEMENT will make
you more productive and proud of your
accomplishments with less stress helping you
manifest the success you desire!

15.
Tom Fox
President
MyEureka Solutions LLC
1315 Park Ave.
Mamaroneck, NY 10543
P: 917 539-6617
E: tom@myeurekasolutions.com
http://www.myeurekasolutions.com
MyEureka Solutions
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Empowering Performance,
Through Strategy & Skills
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