When smarter procurement means... A webinar from OpusCapita March 16, 2017

1. Internal17.3.2017 Presentation name1
A webinar from OpusCapita
March 16, 2017

2. Internal
Agenda
• Introductions
• Case
– Financial sector example
• Case
– National transportation organization
• Closing remarks
17.3.20172

3. Internal
Rowan Lemley (host)
Introductions
17.3.20173
Dirk Fischbach
Head of Procurement & Invoice Automation

4. Internal4
OpusCapita by the numbers
Company:
• Founded 1984
• Over 2100 employees
• Revenue €257 million (2015)
Buyer-Supplier Ecosystem:
• 8 000 customers in over 100 countries
• ~100 000 suppliers
• 600 million transactions annually, 200 million
processed purely electronically
• 40 million different products bought and sold

5. Internal
Procurement with OpusCapita
9/7/2016 Presentation name5
Catalog Management
Import, approve and
enrich supplier catalogs
Guided Buying
Search, find, buy
Supplier Engagement
Qualify, contract and
manage suppliers
Spend Analysis
By supplier, category,
BU or individual
OpusCapita eProcurement
Reporting and
Analytics
Procurement
Supplier
Engagement
Catalog
Management
Web Shop
SaaS

6. Internal
Webinar Poll #1
Pick one:
- Supplier engagement (onboarding, supplier information management)
- Catalog management (importing, improving and enriching data)
- Shopping / requisitioning (web-shop, search, compare, requisition)
- Procurement (guiding buying, sourcing)
- Spend Analysis (reporting, data analysis, predictive analytics)
Question: Our biggest challenges in indirect procurement relate to (which process area)
17.3.20176

7. Internal
What is Smarter Procurement?
17.3.20177

8. Internal17.3.2017 Presentation name8
When smarter procurement means…
85% of all spend captured with smart forms.
Financial
Sector Case
For a financial services company with revenues of €50 Billion ,
smart processes are seen as a competitive necessity. 43,000
employees, a global footprint and a stated ambition to create a
working culture of ‘top-quality working conditions’.

9. Internal
Catalog-Based vs. Non catalog-based purchasing
Ø 100 to 300 EUR
Ø 5.000 to
10.000 EUR
<10% >90%
Catalog based Spend,
e.g. indirect goods, …
Non-Catalog Spend,
e.g. Services,
Configurations, …
Catalog-Based
Spend
Non-Catalog Spend
Average Cart Value Proportion of the total spend volume

10. Internal
Extend Categories under Management
17.3.2017 Presentation name10
Company issued equipment
• Workwear
• Cell Phones
• …
Services
• Business Cards
• Flowers
• Consulting
• Rental Cars
• Facility Management
• Building Access
• …
Standardized packages and
configurations
• IT-Workstations
• Kits & Bundles
• Parts lists
• …
Non-Catalog Items
• Spot-Buying
• Price and Availability
Checks
• …
Special Commodities
• Cables and other items
with prices based on e.g.
metal surcharges
• Temp Labour
• Software License
Management
Traditional Catalogs

11. Internal
Finance Sector (Case): Service orders in comparision to
overall spend volume
15,885
5,246
Number of Purchase Orders in 2015
Total Orders Service Orders
253,317,715 €
209,943,353 €
Spend Volume 2015 (EUR)
Total Spend Volume Spend Volume for Services

12. Internal
Webinar Poll #2
Pick one:
- 0-25%
- 25-50%
- 50-75%
- 75-90%
- 90-100%
Question: How much of your spend is ‘on-contract’?
17.3.201712

13. Internal17.3.2017 Presentation name13

14. Internal
BMÖ Austrian Supply Excellence Award 2015
The ÖBB (Austrian Federal Railways) were honored with
the Supply Excellence Award 2015 for their outstanding
procurement solution by the BMÖ (Austrian Association
for Materials Management, Purchasing and Logistics). The
award winning solution is based on OpusCapita software.
They paid tribute to the reduction of bureaucracy through the procurement solution and its user-
friendliness. Supplier management includes approximately 10,000 suppliers, 2,500 contracts,
about 650,000 order lines and more than 750 product categories. Orders and approvals - even for
complex products and services - will operate solely electronically.

15. Internal
Webinar Poll #3
Select any that apply:
– Supplier information management
– Supplier catalog management
– Internal improvements to our webshop
– Forms for complex purchasing
– Services procurement
– Category/Spend analysis
Question: What plans do you have to capture more spend during 2017?
17.3.201715

16. Closing Remarks

17. Internal
Closing Remarks
17.3.201717
Dirk Fischbach
Head of Procurement & Invoice Automation

18. Thank You
See you at the next ‘Smarter Procurement means’ – webinar from OpusCapita
Topic: Managing Complexity (April 19th)
Rowan Lemley