4. Just-in-Tym
reinventing report creation
Salient Features
Fastest Report Creation
Multiple Projects
Historic Trends
Sober Designs
ITIL KPIs
Single View Snapshot
Ready for Meeting
Provides
Convenience
Accuracy
Consistency
IDEA
5. Existing Process
Collated
SLF
Data
• iDesk
Others
• Local Data
• PM Smart
Templates
• Old Reports
Analyzed Graphs Presentation
• Cumbersome and unnecessary overload on leads
• Every time struggle with graphs
• 1 new Workbook is created every Week
• Multiple sheets are maintained for different KPIs
• Sticking to Traditional way of using Excel
• Every project make report in their “Unique” way
• Reports are sent to Senior Management in scatters form
Conclusion
Cumbersome Process
Struggle with graphs
New workbook every time
Multiple sheets
Traditional way
Multiple reports
Cluttered reports at SMR
13. Benefits
Salient features:
Fastest Report creation
Single-View Snapshot for Project Status
Serves more than 1 project
Presents Analysis as well as trends
Easy handling of historic data
Feasible customization
Form for user inputs
Consistent view from HCL to client
14. ROI
• Perceived Benefits
• Senior Management at HCL and Project Management at IKEA will have a single, consolidated view of “Weekly/Monthly Status Repo
• This report generating tool has the capabilities of being in use forever in IKEA engagement, for its ease of handling and reliability
• Savings through implementation of this tool = 1 FTE/Year
Rational:
Effort spent per year in creating weekly reports across IKEA engagement
= 3 x 4 x 12 x 15 = 2160 man hrs / yr
Hrs. spent per week
Weeks Months No. of Support Projects in IKEA
1 FTE/Year at Offshore = 9 x 20 x 12 = 2160 man hrs / yr.
Months
Working hrs at offshore Working days in a month