Introduction Overview of Key Performance Indicators ( KPI ) What Is The Earned Value Management ? Why Project Managers Use EVM ? Earned Value Management Terms and Formulas Planned value (PV) Earned value (EV) Actual cost (AC) Variance Schedule Variance ( SV ) Cost Variance ( CV ) Performance Index Schedule Performance Index (SPI) Cost Performance Index (CPI) Example ( Case Study ) Project Forecasting Budget at Completion (BAC) Estimate at Completion (EAC) Estimate to Complete (ETC). Variance at Completion (VAC) To Complete Performance Index (TCPI)

1. PROJECTS
PERFORMANCE ANALYSIS & FORECASTING
®
Prepared By:
WALEED ELBASYOUNI
Sr. Architect, PMP , SFC™, 6Sigma™
Using
Earned Value Management

2. Session Content :-
• Introduction
• Overview of Key Performance Indicators ( KPI )
• What Is The Earned Value Management ?
• Why Project Managers Use EVM ?
• Earned Value Management Terms and Formulas
• Planned value (PV)
• Earned value (EV)
• Actual cost (AC)
• Variance
• Schedule Variance ( SV )
• Cost Variance ( CV )
• Performance Index
• Schedule Performance Index (SPI)
• Cost Performance Index (CPI)
• Example ( Case Study )
• Project Forecasting
• Budget at Completion (BAC)
• Estimate at Completion (EAC)
• Estimate to Complete (ETC).
• Variance at Completion (VAC)
• To Complete Performance Index (TCPI)

3. 1.1 Introduction

4. 1.1 Introduction
Overview of Key Performance Indicators ( KPI )
• Key Performance Indicators ( KPI ) are a Set Of Quantifiable
Measures That a Company Uses To Gauge Its Performance
Over Time.
• These Metrics Are Used To Determine a Company's Progress In Achieving Its Strategic and Operational Goals,
And Also To Compare A Company's Performance Against Other Businesses Within Its Industry.

5. What Is The Earned Value Management ?
• Earned Value Management Is a Project Management Technique For Measuring Project Performance And
Progress.
• Earned Value Is An Approach Where You Monitor The Project Plan,
Actual Work, And Work-completed Value To See If a Project Is On
Track.
• Earned Value Shows How Much Of The Budget And Time Should
Have Been Spent, With Regard To The Amount Of Work Done So
Far.
Why Project Managers Use EVM ?
• Project Managers Use EVM To Assess The Schedule and Cost Performance Of a Project To Know Exactly
Whether The Project Is:
(Ahead Of / On / Behind Schedule) - ( Under / On / Over Budget )
1.1 Introduction

6. 1.2 Earned Value Management
Terms and Formulas

7. Planned value
Earned value
Actual Cost
PV
EV
AC
1.2 Earned Value Management Terms and Formulas
 Any Project Manager Use Earned Value Management To Assess The Schedule and Cost
Performance Of a Project He Should Based On Three Terms.
EVMEVM
PVPV
EVEVACAC

8. Budgeted Cost For Work Scheduled (BCWS)
Planned valuePV
• The Approved Budget For The Work Scheduled To
Be Completed By a Specified Date.
• Also Referred To As The Budgeted Cost Of Work
Scheduled (BCWS).
1.2 Earned Value Management Terms and Formulas

9. Budgeted Cost For Work Performed (BCWP)
Earned valueEV
• The Approved Budget For The Work Actually
Completed By The Specified Date.
• Also Referred To As The Budgeted Cost Of
Work Performed (BCWP).
1.2 Earned Value Management Terms and Formulas

10. • The Costs Actually Incurred For The Work
Completed By The Specified Date.
• Also Referred To As The Actual Cost Of Work
Performed (ACWP).
Actual cost for work performed (ACWP)
Actual CostAC
1.2 Earned Value Management Terms and Formulas

11. 1.3 Project Variance & Performance
Index

12. Project
Variance
Schedule
Variance
Cost
Variance
SV CV
EV – PV
EV – AC
Project Variance
According To Earned Value Management Three Terms We Can Define The Project
Variance :-
• Planned Value (PV)
• Earned Value (EV)
• Actual Cost (AC)
1.3 Project Variance & Performance Index

13. SV < 0
Behind Schedule SV = 0
On Schedule
SV > 0
Ahead of Schedule
Planned Value (PV) - Earned value (EV) - Actual Cost (AC)
Schedule Variance (SV) =
EV – PV
1.3 Project Variance & Performance Index

14. CV < 0
Over Budget CV = 0
On Budget
CV > 0
Under Budget
Planned Value (PV) - Earned value (EV) - Actual Cost (AC)
Cost Variance (CV) =
EV – AC
1.3 Project Variance & Performance Index

15. Project
Performance
Index
Schedule
Performance
Index
Cost
Performance
Index
SPI CPI
EV / PV
EV / AC
Performance Index
According To Earned Value Management Three Terms We Can Define The Project
Performance Index :-
• Planned Value (PV)
• Earned Value (EV)
• Actual Cost (AC)
1.3 Project Variance & Performance Index

16. SPI < 1
Behind Schedule
SPI = 1
On Schedule
SPI > 1
Ahead of Schedule
Schedule Performance Index (SPI) =
EV / PV
Planned Value (PV) - Earned value (EV) - Actual Cost (AC)
1.3 Project Variance & Performance Index

17. Cost Performance Index (CPI) =
EV / AC
Planned Value (PV) - Earned value (EV) - Actual Cost (AC)
CPI < 1
Over Budget
CPI = 1
On Budget
CPI > 1
Under Budget
1.3 Project Variance & Performance Index

18.  Planned Value (PV)
 Earned value (EV)
 Actual Cost (AC)
 Schedule Variance (SV)
 Cost Variance (CV)
 Schedule Performance Index (SPI)
 Cost Performance Index (CPI)
1.3 Project Variance & Performance Index
Quantity Cost | Unit
Budget 100 500 S.R
Actual 120 600 S.R
Example ( Case Study )
• This Schedule Shows Some Information About Budgeted
And Actual Cost To (XYZ) Construction Project ,
According To EVM Techniques Calculate The Following
Terms Then Define The Project Status (Schedule &
Budget) ?
• PV = 500 x 100 = 50.000 S.R
• EV = 500 x 120 = 60.000 S.R
• AC = 600 x 120 = 72.000 S.R
• SV = EV – PV = 60.000 – 50.000 = 10.000 S.R
• CV = EV – AC = 60.000 – 72.000 = -12.000 S.R
• SPI = EV / PV = 60.000 / 50.000 = 1.2
• CPI = EV / AC = 60.000 / 72.000 = 0.83
The Project (XYZ ) Status at this Time
• According SV & SPI The Project Ahead Of Schedule.
• According CV & CPI The Project Over Budget.

19. 1.4 Project Forecasting

20. 1.4 Project Forecasting
Project Forecasting
• Consists Of Taking The Project Status
Information And Extrapolating The Current
Project Performance To The End Of The
Project and How The Future Will Turn Out
Based On Evidence Or Assumptions.
• The Purpose Of Forecasting Is To Give
Managers Insight Into How Profitable
Projects Are Likely To Be In The Future.

21. 1.4 Project Forecasting
Forecasting Terms :-
• Budget at Completion (BAC)
• Estimate at Completion (EAC)
• Estimate to Complete (ETC)
 Considering The Same Budgeted Rate
 Considering CPI
 Considering CPI and SPI
• Variance At Completion (VAC)
• To Complete Performance Index (TCPI)

22. 1.4 Project Forecasting
• Estimate To Complete (ETC)
Is The Estimated Cost Required To Complete The Remainder Of
The Project There Are Various Methods To Calculate The (ETC):-
 Considering The Same Budgeted Rate
EAC = AC + (BAC – EV)
 Considering CPI
EAC = BAC / CPI
 Considering CPI and SPI
EAC = AC + [ (BAC – EV) / (CPI x SPI) ]
• Budget At Completion (BAC)
Is The Total Budget Allocated To The Project
• Estimate At Completion (EAC)
Is The Expected Total Cost Of A Schedule Activity Component, EAC Is Equal To The Actual Cost Of Work Performed
(ACWP) + The Estimate To Complete (ETC) For All Of The Remaining Work.

23. 1.4 Project Forecasting
• Variance At Completion (VAC)
Is The Difference Between The Budget At Completion(BAC) And The Estimate
At Completion (EAC)
VAC = BAC – EAC
• To Complete Performance Index (TCPI)
It’s The Cost Performance That Must Be Achieved On The Remaining Work To Meet A Specified Goal Like
BAC Or EAC, It Represents The Ratio Between Remaining Works And Remaining Funds.
TCPI = (BAC- EV) / (BAC – AC) Or TCPI = (BAC-EV) / (EAC – AC)
From the Previous Example
• PV = 500 x 100 = 50.000 S.R
• EV = 500 x 120 = 60.000 S.R
• AC = 600 x 120 = 72.000 S.R
• Assumed BAC = 500.000 S.R
TCPI =
(BAC-EV)
---------------------
(BAC – AC)
TCPI =
500.000 - 60.000
-----------------------
500.000 – 72.000
TCPI =
1.028
TCPI =
440.000
--------------
428.000