Kscope13 presentation by Keith Berry on Hyperion Financial Management (HFM) Extended Analytics

1. Getting Your Data Out of HFM
HFM Extended Analytics
Keith Berry
US-Analytics

2. US-Analytics is an industry leading professional services firm focused
on helping clients successfully establish and maintain long term Business
Intelligence (BI) and Enterprise Performance Management (EPM)
applications and programs.
• BI and EPM Strategy and Processes
• Custom and packaged BI and EPM Applications
• Oracle Infrastructure
• Managed Services and Hosting
For over a decade, market leading companies have trusted US-Analytics
to solve complex business problems, drive managerial excellence, and
deliver operational agility.
Learn more at Booth #107 or
www.us-analytics.com

3.  12+ Years Hyperion implementation experience
 Certified in HFM and Essbase
 Second year at Kscope
 First EA presentation in 2004
Background

4. ● Tool for exporting HFM data to a relational database in star schema format
● Prior to 11.1.2.2, the only way to export data not in <Entity Currency>
● As of 11.1.2.2, fully integrated with Data Export
Extended Analytics – What it is

5. ● Writes directly to a relational database (system to system)
● Exports metadata and data
● Flexible star schema format supports analysis and transformation
Why use it?

6. Setup

7. ● Create target database/schema
● Separate from HFM application database
● Can have multiple
Setup Target Databases

8. ● Create UDL (Universal Data Link) file
● File containing target database connection information
● One per target database
● Copy to each HFM server
Setup Target Databases

9. ● Registers UDL with HFM server
● 11.1.2.1 and prior
Start  All Programs  Oracle EPM System  Foundation Services  EPM
System Configurator
● 11.1.2.2
Start  All Programs  Oracle EPM System  Financial Management  Extended
Analytics DSN Configuration
● DSN will now appear on Data Extract screen
Configure DSN

10. Configure DSN

11. ● 11.1.2.1 and prior
● EA and Data Export separate tasks
● Administration  Extended Analytics
● 11.1.2.2 –
● EA and Data Export fully integrated
● Consolidation  Extract  Data
Create Export

12. Step #1 – Set POV

13. Step #2 – Set Extract Destination
● Type
● Database of flat file
● Extract Format
● Standard
● Data Warehouse
● Essbase
● Metadata Only
● Selected Metadata Only
● Template

14. ● Extract Dynamic Accounts
● Calculated Data
● Derived Data
● Values generated by ZeroView settings
● Line Item Detail
● n/a
Step #3 – Set Options

15. ● Schema Actions
● Create, Update or Delete
● Destination Database
● DSN configured earlier
● Table prefix
● ten alphanumeric characters
● must start with character
● no spaces
● no underscore
Step #3 – Set Options

16. What Happens
• Create Database
● Creates new tables if not already present
● Clears Fact Table and re-exports data if tables already present and metadata has not
changed
● Drops and rebuilds all tables if metadata has changed
• Update Database
● Adds or updates records in Fact Table for existing POV
● Does not affect existing data outside of POV
● Will not execute if metadata has changed or schema does not exist
• Delete Database
● Deletes all tables
● Doesn’t indicate if tables existed in the first place

17. What is Exported

18. ● Table layout optimized for dimensional data
● Central fact table
● One field for each dimension
● One or more fields for data
● Dimension tables
● Dimension tables = “look-up” tables
● Has corresponding value for each value in the related Fact table field
● Dimension information in parent-child format
● Contains additional information about the dimension field such as description,
user-defined fields, etc.
• Fact table and dimension tables can be joined to manipulate and aggregate the
data along dimension lines
• Database topology looks like a star
Star Schema Format

19. Star Schema Format
2 2013
43 Actuals
84 Jan
3 USD
88 California
19 Net Income
2 84 88 3 1943 $100
Actuals, 2013, Jan, California, USD, Net Income - $100
Fact Table
Value Dim Table
Period Dim Table
Scenario Dim Table
Year Dim Table Account Dim Table
Entity Dim Table

20. Table Sets
• Assign table prefix during setup
• HFM creates and populates tables during each export
• All tables created during an export share the same prefix
• Version exports via prefixes

21. Fact Table
ScenarioID
YearID
PeriodID
ViewID
EntityID
ParentID (for Entity parent)
ValueID
AccountID
ICPID
Custom1ID
Custom2ID, etc.
dData (float)
– Each field contains a numeric ID which corresponds to the ID field of the appropriate
dimension table
– ID numbers are stable across exports for the same set of metadata
– Primary Key for the fact table is the composite of all dimension fields

22. Dimension Tables
• Standard export format
• Dimension Table (prefix_dimension name)
ID
Label
ParentID
ParentLabel
Description
IsShared
IsLeaf
– The above fields are standard for all dimensions
– Additional fields available based on individual dimension characteristics
– Dimension tables also vary by export type
– Boolean values (IsShared, IsLeaf) stored as Integer (1=True, 0=False)

23. Additional dimension fields
• Scenario (prefix_SCENARIO)
UserDefined1
UserDefined2
UserDefined3
DefaultView (lookup to ID in View Dimension table)
• Year (prefix_YEAR)
• None
• Period (prefix_PERIOD)
• None
• View (prefix_VIEW)
• None

24. Additional dimension fields
• Entity (prefix_ENTITY)
UserDefined1
UserDefined2
UserDefined3
IsICP
DefaultCurrency (lookup to ID in Value Dimension table)
• Entity Parent (prefix_PARENT)
UserDefined1
UserDefined2
UserDefined3
IsICP
DefaultCurrency (lookup to ID in Value Dimension table)
• Value (prefix_VALUE)
• None
• ICP (prefix_ICP)
• None

25. Additional dimension fields
• Account (prefix_ACCOUNT)
UserDefined1
UserDefined2
UserDefined3
IsCalculated
IsConsolidated
IsICP
AccountType
• Custom (prefix_CUSTOMX)
UserDefined1
UserDefined2
UserDefined3
IsCalculated
SwitchSign
SwitchType
AggWeight

26. SQL View creates data table view from source tables:
Combined View
• Standard SQL provided in appendix
• Change table prefix
• Adjust number of customs
• Recommend all access to data through View

27. Combined View

28. Export types
• Metadata Only
• Selected Metadata Only
• Standard
• Data Warehouse
• Essbase

29. Export types
• Metadata Only
• All metadata
• Fact table empty
• Standard export table format
• Selected Metadata Only
• Same as Metadata Only, but exports only members selected

30. Standard Export
– One table per dimension
– Separate dimension tables for Entity and Parent

31. Standard Export
– Child repeated in dimension table each time it appears in under a new parent in the
source hierarchy
– Separate join needed for base data and parent adjustment
• ID and ParentID in Entity table
• ID in Entity table and ID in Parent table
ENTITY Table

32. Data Warehouse
– ParentID and ParentLabel are dropped from the dimension tables.
– The entity parent table (prefix_PARENT) is also dropped
– A second table is created for each dimension (prefix_dimension_PARENT) which holds
the parent-child information

33. Data Warehouse
– Can join Fact table to Entity dimension table without duplicating values
– More complex when parent information is required (three-table join)
ENTITY Table ENTITY_PARENT Table

34. Essbase
Essbase
– A second table for each dimension (prefix_dimension_BASE)
– Parent entity table

35. Essbase
– BASE table lists the base members under each parent in the dimension
ENTITY Table ENTITY_BASE Table

36. Understanding Data in HFM

37. Eliminations/Adjustments
HFM built to support multiple, alternate financial consolidations of the same
base data
• Two levels of data:
– Data and adjustments in base entity
‒ No parent specified
‒ Currency specified in Value Dimension member
– Eliminations/adjustments in specific parent/child combinations
‒ Parent specified
‒ Named Value Dimension member
‒ Currency not stated, but in currency of parent

38. Example
• France base entity located in two alternate hierarchies
• Europe parent in first hierarchy
• Corp parent in second hierarchy
• Three records loaded to France for 10K, 20K and 5K (total 35K)
• Application consolidated
• Automatic eliminations performed by HFM
• Europe total now 30K
• Corp total now 15K

39. France
Europe
Europe.France
France
HFM Consolidation
Corp
Data for France under Corp parent
Data for France under Europe parent
France
Corp.France
France

40. France
Europe
- 5K
35K
HFM Consolidation
Corp
Data for France under Corp parent
Data for France under Europe parent
France
-20K
35K
30K 15K

41. Translation
• Default currency assigned to each member
• Translation occurs for child member when consolidated to parent with different
currency
• Translation occurs before parent adjustments

42. - USD
- USD
- CAD
- EUR
- GBP
Example
• Data loaded to base members as follows:
• USA – 50K USD
• Canada – 40K CAD
• France – 15K EUR
• UK – 10K GBP
• Consolidation/translation performed
- - EUR

43. Translation
- USD
- USD
- CAD
- EUR
- EUR
- GBP
Base data for each entity after consolidation/translation

44. Designing Your Exports

45. ● Assumptions
● Can aggregate in target system
● Target system needs base data in a single currency
● Export in Data Warehouse format
● Export only base members of Account, ICP, and Custom dimensions
● Separate base data export from adjustment data export
● Translation handled on case-by-case basis
Recommendations

46. Export in Data Warehouse Format
● Each member present only once in dimension tables
● Simple join with no duplicates
ENTITY Table ENTITY_PARENT Table

47. Export Base Members for Accounts, ICP
and Customs
● In HFM, parent members in ICP, Account and Custom dimensions calculated
dynamically in RAM as required
● Overhead for processing
● Overhead for virtual data into real

48. ● Base data
- Load to Entity
Split Export
Entity [Base]
Value Named currency, eg. USD, CAD

49. ● Adjustment data
- Load based on Entity Parent (except named currency Adjs)
- Create base members under parent in target system as needed
- Identify currency by Default Currency of the parent
Split Export
Entity [Hierarchy]
Named currency Adjs
Value [Parent Adjs]
[Eliminaton]
[Contribution Adjs]
Transform

50. ● Define all HFM parent members with the same default currency
● Main or alternate hierarchy
● If alternate, additional processing time
● Force Translate
● High overhead
● Will not update during consolidation
● Eliminations cannot be force translated
● Special handling for <Parent Curr Adjs>
● Translate downstream
● SQL
● Target application
Translation - Possible Solutions

51. Other Good Things to Know

52. Templates
• Templates can be created to save export parameters
– Cannot be shared between users
– Not part of LCM export
– Copy utility on HFM server
• Start  All Programs  Oracle EPM System  Financial Management 
Utilities
– Recommend Taskflows

53. Utility tables
— HFM_EA_EXTRACT
Prefix (relational database prefix)
AppName (HFM application name)
Task (aggregation option)
Dimension (ID number)
dTimestamp (1900 date system)
— Tracks the time each table was last updated
— View provided to convert to readable form
— HFM_LOCK_ACCESS
— Tracks when schemas are being written to prevent simultaneous updates

54. ● Task flows
● API Code
● Http Listener (new) – see HFM Developer’s Guide
Automation

55. Other Considerations
• Correct upper level data depends on HFM being properly consolidated before export
• EA does not trigger consolidation or translation
• Data keeps the same sign it had in HFM
• Revenue, Liabilities positive
• Must accommodate if aggregating downstream
• Dimension IDs in order they have been added to the system
• Member ID
• Not always suitable for dimension builds

56. Handy things you can do
with EA….

57. • Approach
● Export all base data for top entities in two HFM applications to be compared
● Compare with database query
• Benefits
● Comprehensive comparison (all dimensions)
● Automated
● No maintenance
● Always captures data present in one application, but not the other
Automated Reconciliation

58. • Why it Works
● Parent members in Account, ICP and Custom dimensions calculated dynamically in
RAM
● Base data compare
● Assumptions
● Aggregation weights the same in both applications
● Entity value changes are not offset in a higher entity
Automated Reconciliation

59. • Setup
● Create export template for first data set (prefix = TIE1)
● Execute export
● Create SQL data view
● Repeat steps for second data set (prefix = TIE2)
● Create comparison data view
● Subsequent Steps
● Rerun exports
● Run compare query
Steps

60. Sample Export Parameters

61. Recon

62. Compare Query

63. Calculated Data Analysis

64. Tools for Accessing the Data
• Oracle
• Oracle SQL Developer
• http://www.oracle.com/technetwork/developer-tools/sql-
developer/overview/index.html
• SQL Server
● Microsoft SQL Server Management Studio Express
● http://www.microsoft.com/en-us/download/details.aspx?id=8961
● MS Excel
● MS Access