Microsoft Word: Creating and Labeling tables, figures, and equations in MS Word

1. How To Create and Label Tables,
Figures and Equations in MS
Word
Irtaza Ali Raja
Jorge Rodriguez
De Vo
Juan Ramirez
Date: Feb 6th, 2014

2. AGENDA
Definitions
Usefulness/Importance
Procedures
◦ Tables
◦ Figures
◦ Equations
Conclusions
Q&A

3. Definition and Usefulness
Tables: Anything consisting of rows and columns
that represents your data in an organized
fashion.
Importance :
- Direct way of presenting the actual data.
- Time saving.

4. Figures: Visual presentation of data; it could be
pictures, graphs, or charts representing your
information.
Importance :
- Clear visual representation of data.
- Provides trends within the data.
- Easier way of displaying the information.

5. Importance:
- User friendly
- Equations are very important to many aspects of
engineering.
- Wide range of symbols and structures to
construct any type of equation.
Equations: Mathematical expressions which
compute data accurately. Provide relations
amongst various variables.

6. TABLE
S

7. How to Create Tables
1. Open MS Word
2. Move cursor to where you would
like to insert a table
3. Click on the “Insert” Tab

8. How to Create Tables contd.
4. Click on the “Table” submenu
5. Choose the size of your table or
make a custom sized table.
6. Add/edit information on the table.

9. Conventions
Text justification
Numbers – centered
Monetary- right justified
Regular text – left justified
Organization
Have some order: numerical, alphabetical,
most important
Alternate shading (optional)
Always have title above table. Never
below.

10. How to Label Tables
1. Click anywhere inside your table to
select the entire table.
2. Go to the “References” tab.
3. Click the “Insert Caption” button.

11. How to Label Tables cont’d.
4. Customize the “Caption” to fit your
needs. (Title is always above the
table)
5. Click “OK.”
 Note: If table is added and/or deleted, go to the
Print Preview screen and then back to the
document to update all table label numbers.

12. FIGURES

13. How to Create Figures ?
1. Open MS Word
2. Click “INSERT” tab  Select “Chart”
3. Select chart type
Select OK

14. 4. Data Entry
Type data in the worksheet as indicated below
Before After

15. 5. Figure Title
Type in the name of the figure where it says “Chart Title”

16. 6. Name X-axis and Y-Axis
Under Chart Tools, select “DESIGN”  “Add Chart Element”
 “Primary Horizontal”
Repeat the same steps for “Primary Vertical”

17. How To Label Figures ?
1. Right click anywhere on the figure  Select “Insert Caption”
2. For “Label”: select “Figure”
3. For “Position”: select “Below Selected Item”
4. Type figure description under “Caption”
5. Click “OK”

18. EQUATIONS

19. How to Create Equations
1. Open MS Word.
2. Move cursor to where you would like to
insert an equation.
3. Click the “Insert Tab”.

20. How to Create Equations cont’d.
4. Click on the Equations submenu.
5. Find the general structure of the equation
you need, select it.
6. Change numbers, add/edit subscripts etc.
to meet your needs.

21. How to Create Equations cont’d.
• To browse for Greek symbols and/or other mathematical operators

22. Conventions
• Embed the equation into the sentence, that
is incorporate it so that it flows with the
sentence.
• It is centered and set apart from the
sentence.
• Equation numbers are right justified, they go
on the right margin.

23. How to label equations
1. At the end of the sentence where the
equation goes, hit enter.
2. Insert the equation desired.
3. Add either a comma, period, and/or
space.
4. Type in the label [(1.1) etc.].
5. Right Justify the line, put cursor in
between the label and equation and tab
equation to center it.
6. Click at end of label, enter and left justify.

24. Conclusion
• Conclusively, these skills will serve you a
long way in your educational and
professional career. These skills will help
build up professional reports, save time,
and help present your documents in an
organized and professional manner.

25. QUESTIONS & ANSWERS