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“UTKARSH” Workshop on Travel Management


                                      15th January 2009




                                                          January 15, 2009
Copyright © HPCL-Mittal Energy Ltd.
Workshop
                                                 January 15, 2009
Copyright © HPCL-Mittal Energy Ltd.
Travel Process - Overview




            Travel Request                                                   Payment Issued
               Creation



                                                                         Audited by Accounting


                    Travel Request
                       Approval

                                                                       Trip Expense
                                                                         Approved


                                      Trip Completed
                                                        Trip Expense
                                                           Created
                                                                                           January 15, 2009
Copyright © HPCL-Mittal Energy Ltd.
Workflow Process while creating a
                                      Travel Request
                •The trip data is recorded in the system by the employee.

                •The employee’s superior is responsible for approving the trip. The system uses the
                organizational plan to determine the superior automatically.

                •The superior can approve the trip, send it back to the employee for correction, or reject it.
                •If the superior approves the trip, the employee who submitted the request is informed of this
                approval in an automatically generated mail.




                                                                                                                 January 15, 2009
Copyright © HPCL-Mittal Energy Ltd.
Workflow Process while creating Travel Expense
                Reports




                                                                 January 7,2009
                                                                         15, 2009
Copyright © HPCL-Mittal Energy Ltd.
TOP Reasons
                        for Choosing SAP Travel Management
                         It is an end-to-end solution requiring no development or
                          additional interfaces
                         It is completely integrated with all surrounding and follow-on
                          processes in the SAP e-business platform.
                         It provides a global solution in local (country-specific) versions.
                         It dramatically reduces indirect costs by automating your
                          processes and workflow.
                         It ensures improved compliance with company travel policy.




                                                                                 January 7,2009
                                                                                         15, 2009
Copyright © HPCL-Mittal Energy Ltd.
People, Their Roles, (Travel) Business Scenarios
   People Perform Roles to Participate in Business Scenarios Implemented by Components



                                                                       SAP Travel Management
                                Traveler        Creates Travel
                                Employee        Request



                                                                             Workflow

                               Supervisor       Approves Travel
                               Employee                               SAP Travel Management
                                                 Request

                                                                              Workflow

                                 Employee
                                 Travel         Trip Accounting       SAP Travel Management
                                 Administrator                         Financials/Controlling/HR
      John

                                                                                   January 7,2009
                                                                                           15, 2009
Copyright © HPCL-Mittal Energy Ltd.
Travel Expenses - Per Diems / Flat Rates


          Per diems/flat rates and maximum rates:


                          Accommodation/Meals



                          Travel costs



                          Individual statements




                                                              January 7,2009
                                                                      15, 2009
Copyright © HPCL-Mittal Energy Ltd.
Indicators & Payment history
      Using Travel Expense Manager, the Expense Team can :
              Change trip facts (if required)
              Settle trips to facilitate postings to Finance.
              Do reversals of trips already posted to Finance.




                                                                     January 7,2009
                                                                             15, 2009
Copyright © HPCL-Mittal Energy Ltd.
“UTKARSH” Workshop on Travel Management




                                      Thank You




                                                        January 7,2009
                                                                15, 2009
Copyright © HPCL-Mittal Energy Ltd.
“UTKARSH” Workshop on Travel Management




                                      Questions?




                                                         January 6,2009
                                                                 15, 2009
Copyright © HPCL-Mittal Energy Ltd.

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Hmel Hr Workshop Bbp1 Tm 15012009 Ver1.1

  • 1. “UTKARSH” Workshop on Travel Management 15th January 2009 January 15, 2009 Copyright © HPCL-Mittal Energy Ltd.
  • 2. Workshop January 15, 2009 Copyright © HPCL-Mittal Energy Ltd.
  • 3. Travel Process - Overview Travel Request Payment Issued Creation Audited by Accounting Travel Request Approval Trip Expense Approved Trip Completed Trip Expense Created January 15, 2009 Copyright © HPCL-Mittal Energy Ltd.
  • 4. Workflow Process while creating a Travel Request •The trip data is recorded in the system by the employee. •The employee’s superior is responsible for approving the trip. The system uses the organizational plan to determine the superior automatically. •The superior can approve the trip, send it back to the employee for correction, or reject it. •If the superior approves the trip, the employee who submitted the request is informed of this approval in an automatically generated mail. January 15, 2009 Copyright © HPCL-Mittal Energy Ltd.
  • 5. Workflow Process while creating Travel Expense Reports January 7,2009 15, 2009 Copyright © HPCL-Mittal Energy Ltd.
  • 6. TOP Reasons for Choosing SAP Travel Management  It is an end-to-end solution requiring no development or additional interfaces  It is completely integrated with all surrounding and follow-on processes in the SAP e-business platform.  It provides a global solution in local (country-specific) versions.  It dramatically reduces indirect costs by automating your processes and workflow.  It ensures improved compliance with company travel policy. January 7,2009 15, 2009 Copyright © HPCL-Mittal Energy Ltd.
  • 7. People, Their Roles, (Travel) Business Scenarios People Perform Roles to Participate in Business Scenarios Implemented by Components SAP Travel Management  Traveler Creates Travel  Employee Request Workflow Supervisor Approves Travel Employee SAP Travel Management Request Workflow  Employee  Travel Trip Accounting SAP Travel Management Administrator Financials/Controlling/HR John January 7,2009 15, 2009 Copyright © HPCL-Mittal Energy Ltd.
  • 8. Travel Expenses - Per Diems / Flat Rates Per diems/flat rates and maximum rates:  Accommodation/Meals  Travel costs  Individual statements January 7,2009 15, 2009 Copyright © HPCL-Mittal Energy Ltd.
  • 9. Indicators & Payment history  Using Travel Expense Manager, the Expense Team can :  Change trip facts (if required)  Settle trips to facilitate postings to Finance.  Do reversals of trips already posted to Finance. January 7,2009 15, 2009 Copyright © HPCL-Mittal Energy Ltd.
  • 10. “UTKARSH” Workshop on Travel Management Thank You January 7,2009 15, 2009 Copyright © HPCL-Mittal Energy Ltd.
  • 11. “UTKARSH” Workshop on Travel Management Questions? January 6,2009 15, 2009 Copyright © HPCL-Mittal Energy Ltd.