Reasons to partner with AF Smith for all of your business requirements.

1. Ready for real business!
Document Workflow value proposition

2. Our value proposition
Reduce costs… and
grow revenue
Improve business
processes
Ensure security &
compliance
Sustain the
environment

3. Reduce your costs and grow revenue
We can help you…
• Analyze printer usage and identify
areas for savings
• Lower your cost per page
• Track activity for external chargeback
• Eliminate preprinted forms
• Minimize distribution costs• Minimize distribution costs
• Redirect jobs to most cost-effective
device
• Lower administration costs through
improved device utilization
• Right-size the fleet for optimal
productivity
• Increase your brand awareness
• Move staff from costly operations to
revenue generating activities
A.F. Smith’s Office Document Assessments
can help identify substantial cost savings
opportunities which typically range from
20% to 30% in the first year.

4. •Reduce the cost of printer-related support calls
•Lower the cost of user down-time
•Lower administrative costs
Are you minimizing labor
costs to support printing
in your organization?
•Assess printer usage, identify opportunities for cost reduction
Are you able to analyze
Reduce your costs and grow revenue
•Assess printer usage, identify opportunities for cost reduction
•Control features to save costs such as restricting color, force duplex,
print redirections and more
•Recover costs by charging output back to clients, users,
departments or budgets
Are you able to analyze
printer usage and identify
areas for savings?
•Reduce physical storage and energy costs associated with
maintaining documents.
•Lower administrative costs
Are you spending too
much money and using up
too much space storing
hard-copy document files?

5. •Assess printer usage, identify opportunities for cost reduction
•Control features to save costs such as restricting color, force
duplex, print redirection and more
•Recover costs by charging output back to clients, users,
departments or budgets
Are you able to charge
users/ departments/
clients for printing,
copying & scanning?
•Eliminate pre-printed forms and stationary, green-bar paperHave you eliminated
Reduce your costs and grow revenue
•Eliminate pre-printed forms and stationary, green-bar paper
•Remove the need to maintain impact/line printers or specialty
output devices for legacy systems
•Leverage existing IT investments
Have you eliminated
pre-printed forms,
legacy printers and
impact printer supplies?
•Scanning reduces or eliminates the cost of overnight delivery,
faxing, storage and document handling costs
•Lower Administrative costs
Are you minimizing the
costs of overnight
document delivery or fax
line charges?

6. Business process improvement
We can help you…
• Analyze document workflow and
recommend improvements
• Scan, capture and route documents
electronically
• Store and manage documents
electronically for practical sharing and
collaboration
electronically for practical sharing and
collaboration
• Manage your devices remotely to
reduce the burden on your IT helpdesk
• Create growth opportunities while
improving productivity
• Automate creation and distribution of
direct mail and transactional
documents
• Optimize your records management
policy
A.F. Smith’s Document Outsourcing Center
helps companies reduce the labour and
processing costs related to managing their
documents.

7. •Automate manual processes by converting hardcopy data into digital form for electronic
distribution
•Create editable files from scanned paper documents
•Scan directly into back-office software applications
•Manage the flow of documents through the enterprise
Are you scanning, capturing and
routing paper documents
electronically?
•Remove limitations, risks and costs of managing and storing paper documents
•Improve response time through web access to documents
•Collaborate on documents and share information in a secure web-accessible account
•Reduce IT administrator burden
Are you storing and managing
documents electronically? Are
your documents available online
for sharing and collaboration?
Business process improvement
for sharing and collaboration?
•Automate the creation and distribution of direct mail, transactional and transpromotional
documents
•Automate printing and output of data from mainframes and other host systems
•Provide improved deliverables to customers
Do you prepare direct mail
campaigns or output customer
billing or other transactional
documents?
•Increase printer up-time with remote firmware updates
•Improve the printing experience for users by eliminating printing errors
•Automate service call process by enabling remote helpdesk services
•Enable fleet management and reporting tools
Are you using remote device
management and administration
for your IT department or Printer
support function needed?

8. Security & compliance
We can help you…
• Secure the information at the core of
your business
• Enable unauthorized copy control
• Implement a secure printing
environment
• Decommission your devices prior to• Decommission your devices prior to
removal
• Install image overwrite and hard drive
encryption software
• Meet most common industry
compliance certifications
• Implement audit trails to keep track of
all activities surrounding your most
important documents
A.F. Smith’s product lines meet the most
stringent security requirements. Our
expertise can help ensure the information at
the core of your business remains in good
hands: yours

9. • Secure information with encryption and network authentication
• Encrypt data transmissions and provide user and document access
authentication
• Comply with IT security mandates
Are your scanned and routed
electronic files encrypted for
transmission?
Do you utilize a secure
Security & compliance
• Full audit or every document transaction in and out of the repository
• ISMS and SOX compliance
Do you utilize a secure
document repository for
electronic document storage
and retrieval?
• Release confidential documents for printing using the MFP’s LCD
display
• Password protection ensures privacy and security of print jobs in
shared open environments
• Encrypt and securely hold confidential print jobs at a device until the
authorized user releases the job via PIN code or proximity card
Are you printing your
confidential documents
privately and securely?

10. Environmental sustainability
We can help you…
• Protect the earth’s resources
• Save energy
• Reduce resource consumption
• Comply with relevant standards
• Prevent and manage waste
• Recycle your toners• Recycle your toners
A.F. Smith is committed to protecting
and conserving the earth’s resources.
We are proud of our toner recycling
initiative in partnership with Dolphin
Quest, our green catalogue and the
launch the unique ColorQube product.

11. • Lower paper and ink consumption by scanning and emailing instead of
copying
• Use online access to lessen energy and materials consumed
• Reduce energy costs, CO2 emissions and equipment supplies
management
Are you using electronic storage
& distribution in place of hard-
copy?
• Reduce resources consumed by automatically directing output to the
most efficient device for the job
Environmental sustainability
most efficient device for the job
• Eliminate excessive or wasteful printing by making users accountable for
their output
• Encourage responsible printing, reduce waste and consumption
Are you reducing consumption
of printing related resources?
• Right-size the printer fleet to conserve energy
• Encourage responsible printing, reduce waste and consumption
Are you managing obsolete
equipment out of the fleet?