Documents are an inevitable part of all the organizations. Each organization runs on the core foundation of documentation, hence the document management system needs to be rock solid. In the recent times, it has become impossible to talk about enterprise content management and not mentioning Alfresco. But ECM faces myriad challenges as well, this presentation will throw light on a few of them.

1. Alfresco
A Modern ECM Approach.

2. In the recent times, it has become impossible to talk
about enterprise content management and not
mentioning Alfresco.
Introduction
Each organization runs on the core foundation of
documentation, hence the document management
system needs to be rock solid.

3. Getting started with ECM can be pretty overwhelming
because of the countless factors including people,
process, technology, management.
Challenges faced by ECM
Challenge 1:

4. It is always difficult to bring about change in an
existing system so integrating ECM with the existing
system also results in chaos initially in the minds of
people.
Challenges faced by ECM
Challenge 2:

5. Often ECM does not perform all the necessary tasks that
we want to perform on a particular document hence
leading to the requirement of additional tools.
Challenges faced by ECM
Challenge 3:

6. Over the past decade, Alfresco has achieved a platform
and recognition, it is by far the best tool to take care of
your vital documents.
Why Alfresco?

7. Roles of Alfresco
Document Management
System.

8. Repository Management
It is a repository and the content is
stored directly on the file system while
the metadata of it is stored in the
relational database.

9. Repository Management
The relationships held between the
various content items and their
properties as mentioned in metadata
are defined in one or more content
models.

10. Repository Management
It assists in storing the files in
appropriate folders which
become easily accessible.

11. Repository Management
It maintains a track of so as to who is
the author, time of creation, who
modified it, when was it last modified,
the main keyword of that particular
document and a lot more.

12. It inhibits a solid content auditing
system and keeps a record so as to
who and when is making even a
single edit in a specific document.
Content Auditing

13. Content Auditing
It keeps a track of all the information
relating to that particular document:
such as the writers who are writing on
that document along with the other
appropriate permissions given to
others.

14. Content Auditing
This not only increases the credibility
of the information in the documents but
ensures to upgrade the safety and
security of the useful and important
data.

15. Document Management
Alfresco provides some of the most
exclusive features which make it stand
out of the rest of the document
management systems.

16. Document Management
It provides a sturdy folder
management system. It helps to set
appropriate permission on definite
folders.

17. Document Management
It also helps in automatic flow of
documents from one folder to the next
after completion of task related to that
document in that folder.

18. Real time collaboration
Alfresco not only shows who all are
working on the present document but also
keeps a track so as to who and when
changes were made in that document.
Hence, Alfresco provides an absolute
solution to real-time collaboration.

19. Versioning
While dealing with documents
versioning is an imperative concept
and Alfresco caters to it.

20. Versioning
When a particular document flows
through n number of edit cycles it is of
sheer importance that there is an option
to maintain a copy of the earlier
versions of the document.

21. Versioning
When edits are made in a document,
then according to the need of the
reviewer and writers, a few prior
versions of the documents
(upto a certain fixed number)
can be saved for future assistance in
Alfresco.

22. Versioning
This helps in easy comparison of data
and ensures credibility of information.

23. Search Management
The large organizations have TBs of data
to handle and it is impossible for to
access a document after a long time
based on a phrase or content. Many a
time they need to search a document
relating to a particular topic or phrase.

24. Search Management
Alfresco helps in customizing the
search. It can be configured in such a
way that the metadata and the other
related information are tagged to a
specific piece of document.

25. Search Management
So customizing the search filter
becomes feasible and it is capable to
locate the particular document
depending on a topic or certain phrase.

26. Alfresco is capable of
handling a large amount
of documents without
requiring a huge server
capacity and is able to
connect to the cloud
solution and share
documents without
compromising on
security, hence can be
chosen by CIOs of
companies deciding to
consider an option
outside the legacy
document management
system.

27. For More Details Check Out
the Complete Blog Here:
http://www.algoworks.com/blo
g/alfresco-an-ecm-approach/
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