FOCUS – THE POWER OF TARGETED THINKING<br />AUTHOR – Jurgen Wolff<br />
Pareto s Principle<br /><ul><li>We spent 80% of our time in doing low value activities.
In corporate 80% of the profit comes from 20% of the clients.
Company offers so many products but most of the part of profit comes from small number of items.</li></li></ul><li>Eliminate the power of negative 20%New Yorks ZERO Tolerance policy<br />
Importance of focus on the positive<br /><ul><li>80% of the time we used to be alert for whats not working .
But we should focus on the positive events in life.</li></li></ul><li>How to think positive<br />Take time to remind yourself about the things for which you are grateful.<br />When something goes well ,take time to register it.<br />Compliment people for positive things .<br />At night go over the things you have done good in the day and think about the problems that came across.<br />
How to set SMART goals<br /><ul><li>SMART stands for </li></ul>Specific<br />Measureable<br />Attainable<br />Realistic<br />Timely<br />
Chapter 3<br />How to focus on your time patterns for SUCCESS.<br />
We all have old habits of how we all use our time<br />That are not idle for speeding us towards success.<br />
The surprising facts about time patterns<br />1. Few people will always tackle they think easiest, while others tackle which is difficult.<br />2. People repeat their old pattern of work even if they are failed in that work. They don’t learn from their old experience.<br />3. People are aware of patterns of others but not their own.<br />
How to discover your own patterns<br />Make it clear why we are doing this. To get better results.<br />You can ask others . What do you notice about me how I use my time?<br />Consider what negative patterns your parents had asses whether you are duplicating them.<br />
4. Think about a situation in which you can understand your behavior better.<br />5. Use the teach your problem technique .<br />6. Next time you go into a pattern map it.<br />7. Note all your pattern and change one by one. <br />
Understand what your current pattern gives you.<br />“When you identify a negative pattern, clarify what it given you.”<br />
Avoid over commitment<br /> If you do this you become stressed because you have more to do that you can accomplish, so miss your deadlines and disappoint those people to whom you had promised.<br />
Chapter 4 <br />How to Overcome the obstacles to focus. <br />
A crucial part of focusing on the vital 20% because 80% don’t pay us very well. <br />In simple words stop doing things that don’t gives you the greatest value so you can focus on 20%.<br />
Reduce or eliminate the low value activities or delegate tasks that can be delegated.<br />Fit high-value tasks into your daily schedule you’ll have to make them a bit more enjoyable. <br />
Big tasks are difficult to accomplish so break them into chunks and keep making the chunks smaller and the task will get easier.<br />You can get your tasks done is to do them while listening to music or with someone you like or reward yourself when you finish. <br />
Chapter 5<br />How to focus on what already works.<br />‘You have it with you but not yet recognized.’<br />
“Every one should carefully observe which way they likes best then choose that way with all his strength.”<br />
First of all check yourself which gives you excitement and which give you fear<br /><ul><li>Sales
Marketing</li></li></ul><li>People focus on their weaknesses but not their strengths and therefore they don’t give more time to what they already know how to do and how to excel in it.<br />Example: Apple is famous for their products great design and they’re not trying to be the cheapest.<br />
Where do you usually get your best ideas? <br />At your work, while jogging, before you fall asleep, and make sure you keep a notebook and a pen close by to note down your insights.<br />
Chapter 6<br /> How to finally beat procrastination.<br />
If a person put the things off to the very last minute but then also he is able enough to manage the task done and he done the task very well and in time, then he is not procrastinating. <br /> But if he put the task off to the last minute and it causes him stress and he usually miss deadlines then he have a problem. <br />
Visualize<br />Think about the importance of the task .<br />Think about the benefits of that task if you do it in time.<br /> Think about the problems occur if it is not accomplish in time.<br /> Divide the task in different parts.<br /> Enjoy while completing the task.<br />
Chapter 7<br />How to use Alter Ego Strategy.<br /> “We act differently in different situations”<br />
The alter ego strategy is about to decide which behavior or personality a person should use to handle a particular situation. <br />For example:<br />If a person dose wrong then usually you will become angry, it declines your thinking power on the other be calm and understand why he had done this wrong and find out root cause of the problem.<br />
Different personalities are the alter egos. <br />If you had given a task to your subordinate to complete , you can do it in a better way but keep your self in the place of your subordinate and then think what problems can he face in doing it. <br />
Chapter 8<br /> How to manage other people. <br />“We train other people how to treat us”<br />
If you tell someone about your goal and they started to make jokes about it you can tell him “normally, I’d ignore what you said, now tell will you support me. <br />The other person will most probably stop making jokes about it and support you.<br />
you expected to treat people with the same respect you want them to treat you.<br />There’s no guarantee that all people would act like you want them to but at least, you broke the old pattern of negative behavior.<br />
Learn to listen to what people are saying.<br /><ul><li> Most of us stop listening in the middle and start preparing for a reply.
Use their names exp: when greeting them or saying goodbye.
Give genuine compliments about their appearance or something they recently did.</li></li></ul><li>To give recognition:<br /><ul><li> Notice and comment when someone does something you wanted them to do.
Ask for advice. It shows you trust the intelligence and experience of the other person.
Say thanks even for the simplest things.</li></li></ul><li>Chapter 9<br /> How to focus your language for extraordinary results.<br />“We’re all working from different scripts – no wonder communication can be difficult”<br />
We are all persuasive communicators when we focus so much on what we want.<br /> Ex, convincing your parents that you’re at your friends’ house when you are……., or when you pass a job interview.<br />“ you are the star of your own life and others are merely supporting actors.”<br />
your conversation pace changes, If you’re talking to someone whose feeling frustrated and would tell you “I’m feeling a bit down” and your first reply to them is “everything is fine, don’t worry”, <br />
they won’t get convinced but if you try to match their mood and ask “what’s wrong?” <br />and develop the conversation bit by bit to help getting them out of their bad mood then they’re likely to get to the positive mood you are having.<br />
Chapter 10<br /> How to create information focus. <br />“Focus on the info you need and ignore the rest”<br />
<ul><li> It’s good to have a lot of information but sometimes information are not necessary for our challenges at a certain point of time you lose your concentration in what really matters.
If you start your day with a purpose in mind, your mind automatically filters the information that comes across in your way.</li></li></ul><li>Chap-11<br />How to conquer the paper mountain………..???<br />
If you want to win so you have to give some respect ………<br />
You have to know how to handle paperwork much more efficiently……because it is boon as well as bane……..<br />
Chap-12<br />How to tame the email monster………??<br />
Today email is also a source of frustration that plagues just about everybody these days………<br />
Remedy of frustration of email monster……<br />
Control the clock………<br />When you get to your desk in the morning.<br />Just after lunch.<br />An hour before the end of the day.<br />
If you have trouble sticking to set time, another approach is to check email only between tasks. If you do it during tasks, it will destroy your focus………. <br />
New schedule of handling the emails……..<br />Deleting<br />Delegate<br />Deal with it<br />
How to master in meetings……..????<br />Chap-13<br />
Some points we should always kept in our mind…….<br />Is this meeting really necessary....??<br />Is your presence really required……??<br />Everybody know the purpose of meeting…..??<br />Is everybody prepared……??<br />Is there a schedule and time limit……??<br />
These things can help to prevent from anxiety and frustration…….<br />Now you can focus on your task or any work………<br />
Chapt.14.How to deal with deadlines and multiple projects<br />When we have only one project to work on, maintaining focus is a lot easier than when we juggling several.<br />
Qs. How to manage several projects at the same time?<br />
1.Set deadlines by working backward <br /><ul><li>The best way to set deadlines is to work backward from the goal.
Begin with final step and then indicate the step you need to take just before that one, then one just before that one, and so on.</li></li></ul><li> 2.A working backward visualization<br />A visualization can help our work backward from our goal. <br /><ul><li>Allocate some minutes. Close your eyes, relax, take the first minute or two to breathe slowly and deeply .Then see, hear, and feel what things will be like when we have achieved the goal .This is really another version of the “ALTER EGO STRATEGY” . We assuming the identity of the version that we have already reached the goal.</li></li></ul><li>3. Remember the three D’sDelete ,Delegate , Do<br />
4.Moniter our progress<br />It will be easy to monitor our own progress using our goal maps. If we are depending on others to deliver elements of the project we will have to monitor their progress as well. <br />
Avoid the blame game<br /><ul><li>What can be done now to solve the problem?
What can we do to prevent this problem from happening again ?</li></li></ul><li>Build momentum with a MAD<br />MAD massive action day. This is a day when we put aside everything else and give our total focus to achieving as much in those 8 or 10 or 12 hours as we might ordinarily expect to accomplish in a week.<br />
Chapt.15 How to maintain our new found focus<br />
Is our life balanced ?<br />80/20 Rule<br />Stress epidemic-greatly increase our stress levels, again with negative ramifications for our health. Adequate sleep ,exercise and some down time can help counteract the stress epidemic.<br />Take time to play- do working smart , not just working hard , that’s going to account for our success.<br />
Depending on how ambitious a goal we have choosen, we may need to do this another time or two(each time cutting the ramaining distance in half) before we realise that we have come up with a series of steps that are quite comfortable for us to start on right now.
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