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By: Anand Bobade (nnbobade@gmail.com)
PMP - PMBOK : 47 Process definitions
Integration Scope Time Cost Quality
Human
Resou...
By: Anand Bobade (nmbobade@gmail.com)
Processes & activities needed to identify, define, combine, unify, &
coordinate the ...
By: Anand Bobade (nmbobade@gmail.com)
4.1 Develop Project Charter
The document that formally authorizes a project, and
pro...
By: Anand Bobade (nmbobade@gmail.com)
4.2 Develop Project Management Plan
The process of defining, preparing, coordinating...
By: Anand Bobade (nmbobade@gmail.com)
4.3 Direct & Manage Project Work
The process of performing work defined in PMP
to ac...
By: Anand Bobade (nmbobade@gmail.com)
4.4 Monitor and Control Project Work
Tracking, reviewing, & reporting progress to
me...
By: Anand Bobade (nmbobade@gmail.com)
4.5 Perform Integrated Change Control
The process of reviewing all CR’s, approving c...
By: Anand Bobade (nmbobade@gmail.com)
Finalizing
all
activities
4.6 Close Project or Phase
The process of finalizing all a...
By: Anand Bobade (nmbobade@gmail.com)
Ensure that the project includes all the work required, and only the
work required, ...
By: Anand Bobade (nmbobade@gmail.com)
5.1 Plan scope management
Creating a scope management plan – how scope
will be defin...
By: Anand Bobade (nmbobade@gmail.com)
5.2 Collect Requirements
Determining, documenting, and managing stakeholder
needs an...
By: Anand Bobade (nmbobade@gmail.com)
5.3. Define Scope
Process of developing a detailed description of
the project and pr...
By: Anand Bobade (nmbobade@gmail.com)
5.4. Create WBS
Subdividing project deliverables & project work
into smaller, more m...
By: Anand Bobade (nmbobade@gmail.com)
It brings objectivity to the acceptance process and increases the
chance of final pr...
By: Anand Bobade (nmbobade@gmail.com)
5.6 Control Scope
Monitoring the status of the project and product scope
and managin...
Includes the processes required to accomplish timely
completion of the project
Initiating Planning Executing Monitoring &
...
6.1 Plan Schedule management
The process of establishing policies, procedures, &
documentation for planning, developing, m...
6.2 Define Activities
It break down work packages into activities that provide
a basis for estimating, scheduling, executi...
6.3 Sequence Activities
It defines the logical sequence of work to obtain the
greatest efficiency given all project constr...
6.4: Estimate Activity resource
It identifies the type, quantity, and characteristics of
resources required to complete th...
6.5 Estimate Activity Duration
It provides the amount of time each activity will take to
complete, which is a major input ...
6.6 Develop Schedule
By entering the schedule activities, duration, resources, resource
availability & logical relationshi...
6.7 Control Schedule
It defines the logical sequence of work to obtain the
greatest efficiency given all project constrain...
By: Anand Bobade (nmbobade@gmail.com)
Cost Management includes the processes involved in estimating,
budgeting, and contro...
By: Anand Bobade (nmbobade@gmail.com)
7.1 Plan Cost Management
Establishes Policies, procedures & documentation
for planni...
By: Anand Bobade (nmbobade@gmail.com)
7.2 Estimate Cost
The process of developing an APPROXIMATION of the
monetary resourc...
By: Anand Bobade (nmbobade@gmail.com)
7.3 Determine Budget
Aggregating the estimated costs of individual
activities or wor...
By: Anand Bobade (nmbobade@gmail.com)
7.4 Control Cost
Provides the means to recognize variance from the plan
in order to ...
Quality is the degree to which the project fulfils requirements.
Quality Management includes creating and following polici...
8.1 Plan Quality Management
It is the process of identifying quality requirements and/or standards
for the project and its...
8.2 Perform Quality Assurance
It facilitates the improvement of quality processes.
It is the process of auditing quality r...
8.3 Control Quality
Monitoring & Recording
Recommend
-ation
Action
Action
Execute Quality activities Assess Performance Re...
By: Anand Bobade (nmbobade@gmail.com)
PMBOK Chap 9 - Human Resource Management
Includes the processes that Organize, Manag...
By: Anand Bobade (nmbobade@gmail.com)
9.1 Plan Human Resource Management
Identifying & documenting project roles,
responsi...
By: Anand Bobade (nmbobade@gmail.com)
9.2 Acquire Project Team
Confirming human resource availability and obtaining
the te...
By: Anand Bobade (nmbobade@gmail.com)
9.3 Develop Project Team
Improving competencies, team member interaction,
and overal...
By: Anand Bobade (nmbobade@gmail.com)
9.4 Manage Project Team
Tracking team member performance, providing
feedback, resolv...
The process required to ensure timely and appropriate generation,
collection, distribution, storage, retrieval, and ultima...
10.1 Plan communication Management
Process of developing an appropriate approach and plan for
project communications based...
10.2 Manage Communications
It is the process of creating, collecting, distributing, storing,
retrieving, and the ultimate ...
10.3 Control Communications
Process of monitoring & controlling communications
throughout the entire project life cycle to...
By: Anand Bobade (nmbobade@gmail.com)
PMBOK Chap 11 – Project Risk Management
The Objective of Project Risk Management are...
By: Anand Bobade (nmbobade@gmail.com)
11.1 Plan Risk Management -> Definition
The process of defining how to conduct risk
...
By: Anand Bobade (nmbobade@gmail.com)
11.2 Identify Risk -> Definition
Determine which risks may affect the project &
docu...
By: Anand Bobade (nmbobade@gmail.com)
11.3 Perform Qualitative Risk Analysis-> Definition
It is the process of prioritizin...
By: Anand Bobade (nmbobade@gmail.com)
11.4 Perform Quantitative Risk Analysis
Numerically analyzing the effect of
identifi...
By: Anand Bobade (nmbobade@gmail.com)
11.5 Plan Risk Responses
Process of developing options & actions to
enhance opportun...
By: Anand Bobade (nmbobade@gmail.com)
11.6 Control Risks -> Definition
It is the process of implementing risk response pla...
By: Anand Bobade (nmbobade@gmail.com)
PMBOK Chap 12 – Project Procurement Management
The processes necessary to purchase o...
By: Anand Bobade (nmbobade@gmail.com)
12.1 Plan Procurement Management
The process of documenting project procurement
deci...
By: Anand Bobade (nmbobade@gmail.com)
12.2 Conduct Procurement
The process of obtaining seller responses, selecting a
sell...
By: Anand Bobade (nmbobade@gmail.com)
12.3 Control Procurement
The process of managing procurement relationships,
monitori...
By: Anand Bobade (nmbobade@gmail.com)
12.4 Close Procurement
The process of completing each procurement.
It documents agre...
By: Anand Bobade (nmbobade@gmail.com)
PMBOK Chap 13– Stakeholder Management
Identifying the people, groups, or organizatio...
By: Anand Bobade (nmbobade@gmail.com)
13.1 Identify Stakeholders
Identifying the people, groups, or organizations that cou...
By: Anand Bobade (nmbobade@gmail.com)
13.2 Plan Stakeholder Management
Developing appropriate management strategies to
eff...
By: Anand Bobade (nmbobade@gmail.com)
13.3 Manage Stakeholder Engagement
Communicating & working with stakeholders to meet...
By: Anand Bobade (nmbobade@gmail.com)
13.4 Control Stakeholder Engagement
Monitoring overall project stakeholder relations...
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PMP 47 process definitions

Free Video Training on Youtube:
1. Integration Management: https://youtu.be/NdzADFfoRxA
2. Scope Management: https://youtu.be/9u6f2NXlGnI
3. Quality Management: https://youtu.be/8zteKSxDyt4
4. Stakeholder management: https://youtu.be/Vhjc6T9R4d8

PMBOK 6th edition updated slides - Introduction chapters:
Integration – https://www.slideshare.net/anandbobade/chap-40-project-integration-management-overview
Scope - https://www.slideshare.net/anandbobade/pmp-chap-50-scope-management-overview
Schedule: https://www.slideshare.net/anandbobade/chap-60-schedule-management-overview
Cost - https://www.slideshare.net/anandbobade/chap-70-project-cost-management-overview
Quality – https://www.slideshare.net/anandbobade/chap-80-quality-management-overview

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PMP 47 process definitions

  1. 1. By: Anand Bobade (nnbobade@gmail.com) PMP - PMBOK : 47 Process definitions Integration Scope Time Cost Quality Human Resource Communication Risk Procurement Stakeholder Learn Project Management & prepare for PMP exam:  Learn visually  Detailed coverage of all PMP concepts  Sample Questions
  2. 2. By: Anand Bobade (nmbobade@gmail.com) Processes & activities needed to identify, define, combine, unify, & coordinate the various processes & project management activities within the PM process groups Initiating Planning Executing Monitoring & Controlling Closing Develop Project charter Develop Project Management plan Direct & Manage Project Work Monitor & Control Project work Close Project or Phase Perform Integrated Change control PMBOK Chap 4: Project Integration Management Things work out best for those who make the best of how things work out. - John Wooden
  3. 3. By: Anand Bobade (nmbobade@gmail.com) 4.1 Develop Project Charter The document that formally authorizes a project, and provide the project manager with the authority to apply organizational resources to the project activities. It is a well-defined project start and project boundaries, creation of a formal record of the project & a direct way for senior management to formally accept and commit to the project Key project stakeholders should sign a project charter to acknowledge agreement on the need and intent of the project
  4. 4. By: Anand Bobade (nmbobade@gmail.com) 4.2 Develop Project Management Plan The process of defining, preparing, coordinating & integrating subsidiary plans. It is a central document that defines the basis of all project work. It defines how the project will be executed, monitored and controlled, and closed. Defining Preparing Coordinating Integrating Subsidiary Plans
  5. 5. By: Anand Bobade (nmbobade@gmail.com) 4.3 Direct & Manage Project Work The process of performing work defined in PMP to achieve project’s objectives. It provides the overall Management of project work. Performing work Defined in PMP Achieve Project objectives
  6. 6. By: Anand Bobade (nmbobade@gmail.com) 4.4 Monitor and Control Project Work Tracking, reviewing, & reporting progress to meet performance objectives defined in PMP Progress Tracking Reviewing Reporting It allows stakeholder to understand current state of project, steps taken, budget, schedule & scope forecasts. Performance Objective
  7. 7. By: Anand Bobade (nmbobade@gmail.com) 4.5 Perform Integrated Change Control The process of reviewing all CR’s, approving changes & managing changes to deliverables, OPA, project documents & PMP; & communicating their deposition. It allows documented changes within project to be considered in a integrated fashion while reducing a project risk, which often arises from changes made without considering overall project objectives or plans. Reviewing & approving CR’s Managing changes Communicating CR’s
  8. 8. By: Anand Bobade (nmbobade@gmail.com) Finalizing all activities 4.6 Close Project or Phase The process of finalizing all activities across all of the PMP Groups to formally complete the project or phase. It provides lesson learned, the formal ending of the project work, and release of organization resources to pursue new endeavors. Project Phase
  9. 9. By: Anand Bobade (nmbobade@gmail.com) Ensure that the project includes all the work required, and only the work required, to complete the project successfully. Initiating Planning Executing Monitoring and Controlling Closing Plan scope management Define scope Validate Scope Collect requirements Create WBS Control Scope PMBOK Chap 5 - Project Scope Management Opportunity is missed by most people because it is dressed in overalls and looks like work. - Thomas Edison
  10. 10. By: Anand Bobade (nmbobade@gmail.com) 5.1 Plan scope management Creating a scope management plan – how scope will be defined, validated, and controlled. It provides guidance & direction on how scope will be managed throughout the project. By: Anand Bobade (nmbobade@gmail.com) Defined ControlledValidated Ensure that the project includes all the work required, and only the work required, to complete the project successfully.
  11. 11. By: Anand Bobade (nmbobade@gmail.com) 5.2 Collect Requirements Determining, documenting, and managing stakeholder needs and requirements to meet project objectives. It provides the basis for defining & managing the project scope including product scope. By: Anand Bobade (nmbobade@gmail.com) Requirements Unambiguous Traceable Complete Consistent Acceptable to stakeholders Determining ManagingDocumenting Project
  12. 12. By: Anand Bobade (nmbobade@gmail.com) 5.3. Define Scope Process of developing a detailed description of the project and product. It describes the project, service, or result boundaries by defining which of the requirements collected will be included in and excluded from the project scope. By: Anand Bobade (nmbobade@gmail.com) Project Product. Scope Baseline Detailed Description
  13. 13. By: Anand Bobade (nmbobade@gmail.com) 5.4. Create WBS Subdividing project deliverables & project work into smaller, more manageable components. It provides the structured VISION of what has to be delivered. Business process re-engineering Project As-is Study Finance Dept. Procurement Dept. Benchmarking As-is Process Re- engineering For Finance dept. For Procurement dept. Smaller & Manageable components Subdividing project
  14. 14. By: Anand Bobade (nmbobade@gmail.com) It brings objectivity to the acceptance process and increases the chance of final product, service, or result acceptance by validating each deliverable. 5.5 Validate Scope Formalizing acceptance of the completed project deliverables Business process re- engineering Project Process Re-engineering (BRS) • Stakeholders Walkthrough Document review Quality review Deliverable Acceptance Or Change Request At the end of each Phase or Project
  15. 15. By: Anand Bobade (nmbobade@gmail.com) 5.6 Control Scope Monitoring the status of the project and product scope and managing changes to the scope baseline It allows the scope baseline to be maintained throughout the project. Monitoring status of Project Monitor product scope Manage changes to scope baseline
  16. 16. Includes the processes required to accomplish timely completion of the project Initiating Planning Executing Monitoring & Controlling Closing Plan Schedule management Estimate Activity resource Control Schedule Define Activities Estimate Activity Duration Sequence Activities Develop Schedule PMBOK Chap6- Project Time Management If you think you are too small to make a difference, try sleeping with a mosquito. By: Dalai Lama
  17. 17. 6.1 Plan Schedule management The process of establishing policies, procedures, & documentation for planning, developing, managing, executing, & controlling the project schedule The key benefit is to provide guidance and direction on how the project schedule will be managed. Establishing Planning, Developing, Managing, Executing Controlling
  18. 18. 6.2 Define Activities It break down work packages into activities that provide a basis for estimating, scheduling, executing, monitoring, & controlling the project work The process of identifying & documenting the specific actions to be performed to produce the project deliverables. Identifying & Documenting Project Deliverables Specific Actions Produce
  19. 19. 6.3 Sequence Activities It defines the logical sequence of work to obtain the greatest efficiency given all project constraints. Project Activities Identifying & Documenting The process of identifying and documenting relationships among the project activities. Relationship
  20. 20. 6.4: Estimate Activity resource It identifies the type, quantity, and characteristics of resources required to complete the activity which allows more accurate cost and duration estimates. Type & Quantities Material Human resources Equipment Supplies Estimating type & quantities of material, human resources, equipment, or supplies required to perform each activity Perform Estimating
  21. 21. 6.5 Estimate Activity Duration It provides the amount of time each activity will take to complete, which is a major input to Develop Schedule process. Estimating the number of work periods needed to complete individual activities with estimated resources Activity Estimating Work Periods Complete activity
  22. 22. 6.6 Develop Schedule By entering the schedule activities, duration, resources, resource availability & logical relationship in to the scheduling tools, It generates schedule model with planned dates for completing project activities. Activity sequences Activity Durations Resource Requirements Schedule Constraints Create Project Schedule Analysing activity sequences, durations, resource requirements, and schedule constraints to create the project schedule model Analyze
  23. 23. 6.7 Control Schedule It defines the logical sequence of work to obtain the greatest efficiency given all project constraints. Monitoring the status of project activities to update project progress & manage changes to schedule baseline to achieve plan. Monitoring status of Project activities Update project progress Manage schedule baseline changes
  24. 24. By: Anand Bobade (nmbobade@gmail.com) Cost Management includes the processes involved in estimating, budgeting, and controlling costs so that the project can be completed within the approved budget. Initiating Planning Executing Monitoring & Controlling Closing Plan Cost management Determine Budget Control Cost Estimate Cost PMBOK Chap 7 – Project Cost Management By: Anand Bobade (nmbobade@gmail.com) Success is walking from failure to failure with no loss of enthusiasm. By: Winston Churchill
  25. 25. By: Anand Bobade (nmbobade@gmail.com) 7.1 Plan Cost Management Establishes Policies, procedures & documentation for planning, managing, expending, controlling project costs. It provides guidance and direction on how the project costs will be managed throughout the project. Establishing Planning Managing Expending Controlling
  26. 26. By: Anand Bobade (nmbobade@gmail.com) 7.2 Estimate Cost The process of developing an APPROXIMATION of the monetary resources needed to complete project activities. It determines the amount of cost required to complete project work. Activity1 Resource Cost Project Cost Activity2 Resource Cost Approximation
  27. 27. By: Anand Bobade (nmbobade@gmail.com) 7.3 Determine Budget Aggregating the estimated costs of individual activities or work packages to establish an authorized cost baseline. Determines the cost baseline against which project performance can be monitored and controlled Activity1 Resource Cost Cost Baseline Activity2 Resource Cost Contingency Reserve Aggregation
  28. 28. By: Anand Bobade (nmbobade@gmail.com) 7.4 Control Cost Provides the means to recognize variance from the plan in order to take corrective action and minimize risk. Monitoring the status of the project to update the project costs & managing changes to the cost baseline. Monitoring Project status Update project Cost Manage cost baseline changes
  29. 29. Quality is the degree to which the project fulfils requirements. Quality Management includes creating and following policies and procedures in order to ensure that a project meets the defined needs it was intended to meet. Initiating Planning Executing Monitoring & Controlling Closing Plan Quality management Perform Quality Assurance Control Quality management PMBOK Chap 8 – Project Quality Management If you don't have time to do it right, when will you have time to do it over? By: John Wooden By: Anand Bobade (nmbobade@gmail.com)
  30. 30. 8.1 Plan Quality Management It is the process of identifying quality requirements and/or standards for the project and its deliverables, and documenting how the project will demonstrate compliance with relevant quality requirements. Project Requirements It provides guidance & direction on how quality will be managed and validated throughout the project. By: Anand Bobade (nmbobade@gmail.com)
  31. 31. 8.2 Perform Quality Assurance It facilitates the improvement of quality processes. It is the process of auditing quality requirements & results from quality control measurements to ensure that appropriate quality standards & operational definitions are used. By: Anand Bobade (nmbobade@gmail.com) Ensure Quality Standards & Operational Definitions are used Quality Requirements Quality Control Measures Results
  32. 32. 8.3 Control Quality Monitoring & Recording Recommend -ation Action Action Execute Quality activities Assess Performance Recommend Changes Process of monitoring & recording results of executing quality activities to assess performance & recommend necessary changes. - Identifying causes of poor process/product quality & recommend action -Validating that project deliverables & work meet the requirements. By: Anand Bobade (nmbobade@gmail.com)
  33. 33. By: Anand Bobade (nmbobade@gmail.com) PMBOK Chap 9 - Human Resource Management Includes the processes that Organize, Manage & Lead the Project Team. Initiating Planning Executing Monitoring & Controlling Closing Plan HR Management Acquire Project Team Manage Project Team Develop Project Team I am convinced that nothing we do is more important than hiring and developing people. At the end of the day you bet on people, not on strategies. – Lawrence Bossidy, GE
  34. 34. By: Anand Bobade (nmbobade@gmail.com) 9.1 Plan Human Resource Management Identifying & documenting project roles, responsibilities, required skills, reporting relationships, & creating a staffing engagement plan. It establishes project roles & responsibilities, project organization charts, & the staffing management plan including the timetable of staff acquisition & release. Identifying & Documenting Roles Staff Engag’t plan Responsibilities Relationships Human Resource Management
  35. 35. By: Anand Bobade (nmbobade@gmail.com) 9.2 Acquire Project Team Confirming human resource availability and obtaining the team necessary to complete project activities The key benefit consists of outlining & guiding team selection and responsibility assignment to obtain a successful team. Acquire Project Team Confirming Human Resource Availability Obtaining the Team Key Benefit Outlining Team Selection Guiding Team Selection Responsibility assignment Complete project activities Obtain a successful team
  36. 36. By: Anand Bobade (nmbobade@gmail.com) 9.3 Develop Project Team Improving competencies, team member interaction, and overall team environment to enhance project performance. It results in improved teamwork, enhanced people skills & competencies, motivated employees, reduced staff turnover rates, & improved overall project performance. Improving Competencies Team Member Interaction Overall Team Environment Enhanceproject performance. Results in: Teamwork People skills Competencies Motivated Emp. Reduced turnover
  37. 37. By: Anand Bobade (nmbobade@gmail.com) 9.4 Manage Project Team Tracking team member performance, providing feedback, resolving issues, and managing team changes to optimize project performance It influences team behavior, manages conflict, resolves issues, and appraises team member performance. Manage Project Team Tracking Performance Providing Feedback Resolving Issues Team changes Optimizeproject performance. Team Behavior Manages Conflict Resolves Issues Appraises Performance
  38. 38. The process required to ensure timely and appropriate generation, collection, distribution, storage, retrieval, and ultimate disposition of project information. Initiating Planning Executing Monitoring & Controlling Closing Plan Communication Manage Communication Control Communication PMBOK Chap 10-Project Communication Management To effectively communicate, we must realize that we are all different in the way we perceive the world and use this understanding as a guide to our communication with others. - Anthony Robbins By: Anand Bobade (nmbobade@gmail.com) Overview
  39. 39. 10.1 Plan communication Management Process of developing an appropriate approach and plan for project communications based on stakeholder’s information needs and requirements, and available organizational assets. The key benefit his process is that it identifies & documents approach to communicate most effectively and efficiently with stakeholders. Effective Communication: • Providing only the information that is needed.Efficient Communication Approach & Plan Right format Right time Right audience Right impact
  40. 40. 10.2 Manage Communications It is the process of creating, collecting, distributing, storing, retrieving, and the ultimate disposition of project information in accordance to the communications management plan. The key benefit of this process is that it enables an efficient and effective communications flow between project stakeholders. Creating Collecting Distributing Storing Retrieving Disposition
  41. 41. 10.3 Control Communications Process of monitoring & controlling communications throughout the entire project life cycle to ensure the information needs of the project stakeholders are met. The key benefit of this process is that it ensures an optimal information flow among all communication participants, at any moment in time. Optimal information flow Project lifecycle Stakeholders Information Needs
  42. 42. By: Anand Bobade (nmbobade@gmail.com) PMBOK Chap 11 – Project Risk Management The Objective of Project Risk Management are to increase the likelihood & impact of positive events, and decrease the likelihood & impact of negative events in the projects. Initiating Planning Executing Monitoring & Controlling Closing Plan Risk Management Perform Quantit’ve Risk Analysis Monitor and Control Risks Identify Risk Plan Risk Response Perform Qualitative Risk Analysis Risk comes from not knowing what you're doing. By: Warren Buffett
  43. 43. By: Anand Bobade (nmbobade@gmail.com) 11.1 Plan Risk Management -> Definition The process of defining how to conduct risk management activities for a project. It ensures that the degree, type, and visibility of risk management are commensurate with both the risks & importance of the project to the organization. Identify Asses(Probability & Impact) Treatment (Risk Response) Monitor & Review Planning how to approach & execute project risk management activities
  44. 44. By: Anand Bobade (nmbobade@gmail.com) 11.2 Identify Risk -> Definition Determine which risks may affect the project & document their characteristics The documentation of existing risks & knowledge & ability it provides to project team to anticipate events. Project Risk1 Risk2 Risk3 Risk4Risk5 Risk6 Risk7 Risk Charaterstics1 Charaterstics2 Charaterstics3 Determine Risks Documenting their characteristics
  45. 45. By: Anand Bobade (nmbobade@gmail.com) 11.3 Perform Qualitative Risk Analysis-> Definition It is the process of prioritizing risks for further analysis or action by assessing & combining their probability of occurrence & impact. It enables PM to reduce the level of uncertainty and to focus on high-priority risks Focus on High Probability & high impact Risks Identified Risks Qualitative Analysis Prioritized Risk
  46. 46. By: Anand Bobade (nmbobade@gmail.com) 11.4 Perform Quantitative Risk Analysis Numerically analyzing the effect of identified risks on overall project objectives. It produces quantitative risk information to support decision making in order to reduce project uncertainty. Identified Risks Quantitative Analysis Quantitative Risk Information Analyses effect on Project Objectives
  47. 47. By: Anand Bobade (nmbobade@gmail.com) 11.5 Plan Risk Responses Process of developing options & actions to enhance opportunities & to reduce threats to project objectives. It addresses the risks by their priority, inserting resources & activities into the budget, schedule & PMP as needed.
  48. 48. By: Anand Bobade (nmbobade@gmail.com) 11.6 Control Risks -> Definition It is the process of implementing risk response plans, tracking identified risks, monitoring residual risks, identifying new risks, and evaluating risk process effectiveness throughout the project. It improves efficiency of risk approach throughout project life cycle to continuously optimize risk responses. Risk Response Plans Tracking identified risks Monitoring residual risks Identifying new risks Implementing
  49. 49. By: Anand Bobade (nmbobade@gmail.com) PMBOK Chap 12 – Project Procurement Management The processes necessary to purchase or acquire product, services, or results needed from outside the project team. Initiating Planning Executing Monitoring & Controlling Closing Plan Procurement Management Conduct Procurement Control Procurement Close Procurement We cannot solve our problems with the same thinking we used when we created them. - Albert Einstein
  50. 50. By: Anand Bobade (nmbobade@gmail.com) 12.1 Plan Procurement Management The process of documenting project procurement decisions, specifying the approach, and identifying potential sellers. It determines whether to acquire outside support, and if so, what to acquire, how to acquire it, how much is needed, and when to acquire it. Procurement decisions Specifying approach Identifying potential sellers.
  51. 51. By: Anand Bobade (nmbobade@gmail.com) 12.2 Conduct Procurement The process of obtaining seller responses, selecting a seller, and awarding a contract. It provides alignment of internal & external stakeholder expectations through established agreements. Seller1 Responses Seller2 Responses Seller3 Responses Seller4 Responses Selection process Review prop. Evaluate Seller Obtaining seller responses Selecting a seller Selected Seller Awarding a Contract
  52. 52. By: Anand Bobade (nmbobade@gmail.com) 12.3 Control Procurement The process of managing procurement relationships, monitoring contract performance, and making changes and corrections to contracts as appropriate. It ensures that both the seller’s & buyer’s performance meets procurement requirements according to the terms of the legal agreement. Managing procurement relationships Monitoring contract performance Making changes and corrections to contracts
  53. 53. By: Anand Bobade (nmbobade@gmail.com) 12.4 Close Procurement The process of completing each procurement. It documents agreements and related documentation for future reference. Procurement 1 Procurement 2 Individual procurement Closure
  54. 54. By: Anand Bobade (nmbobade@gmail.com) PMBOK Chap 13– Stakeholder Management Identifying the people, groups, or organizations that could impact or be impacted by the project, to analyze stakeholder expectations and their impact on the project, and to develop appropriate management strategies. Initiating Planning Executing Monitoring & Controlling Closing Identify Stakeholders Plan Stakeholder Management Manage Stakeholder Engagement Control Stakeholder Engagement The conventional definition of management is getting work done through people, but real management is developing people through work.
  55. 55. By: Anand Bobade (nmbobade@gmail.com) 13.1 Identify Stakeholders Identifying the people, groups, or organizations that could impact or be impacted by a decision, activity, or outcome of the project, Analyzing and documenting relevant information regarding their interests, involvement, interdependencies, influence, and potential impact on project success. Identifying Decision Activity Outcome People Group Organization Impact or Impacted by Project
  56. 56. By: Anand Bobade (nmbobade@gmail.com) 13.2 Plan Stakeholder Management Developing appropriate management strategies to effectively engage stakeholders throughout the project life cycle, based on the analysis of their needs, interests, and potential impact on project success. Engage StakeholdersDeveloping Strategies To Needs Interests Impact Analyzing
  57. 57. By: Anand Bobade (nmbobade@gmail.com) 13.3 Manage Stakeholder Engagement Communicating & working with stakeholders to meet their needs/ expectations, address issues as they occur, & foster appropriate stakeholder engagement in project activities throughout project life cycle. Increase support & minimize resistance from stakeholders, significantly increasing the chances to achieve project success. Communicating & working with stakeholder Meet Needs, expectations & address issues Foster stakeholders engagement
  58. 58. By: Anand Bobade (nmbobade@gmail.com) 13.4 Control Stakeholder Engagement Monitoring overall project stakeholder relationships and adjusting strategies and plans for engaging stakeholders It will maintain or increase the efficiency and effectiveness of stakeholder engagement activities as the project evolves and its environment changes. Monitoring stakeholder relationships Adjusting strategies and plans Engaging stakeholders
  59. 59. Additional Free Resources Visit Slide Share website & you will find other Knowledge area presentation… Please share!!

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