1. HUMAN RESOURCE MANAGEMENT
GROUP MEMBERS:
ANUM SAJID 2807-FMS/BBA/F09
RIMSHA NAZIR 2812-FMS/BBA/F09
NOMIA ABBAS 5153-FMS/MBA/S11
HUMNA MEHMOOD 5236-FMS/MBA/S11
SEHRISH KHATAB 5237-FMS/MBA/S11
BATCH: MBA-22
SUBMITTED TO: MAM
DATE OF SUBMISSION: 28-2-2012
FACULTY OF MANAGEMENT SCIENCES
INTERNATIONAL ISLAMIC UNIVERSITY ISLAMABAD

2. We have chosen an XYZ Bank from which we have selected two posts. One is
“Administrative Assistant” and the other is “HR Manager”.
Job Description for Administrative Assistant:
Introduction to Post:
Administrative Assistant is hands-on multi tasker with a variety of responsibilities
that help keep businesses running smoothly. Depending upon the type of
businesses, they may resolve customer issue, fill order, inspect merchandise,
update website, prepare reports, train employee, perform book keeping or compose
correspondence. They may also manage offices, evaluate employee’s performance
and suggest ways to increase productivity.
Job Specification:
1. Age limit:
The age limit for the assistant manager is 25-35 years.
2. Education:
It should be high school Diploma, an associate degree in office administration
or a bachelor’s degree in business or any other administrative degree.
3. Experience:
At least 1 year of work experience in private or public organizations.
4. Skills Requirements:
The incumbent must demonstrate the following skills:
Excellent interpersonal skills
Team building skills
Analytical and problem solving skills

3. Decision making skills
Effective verbal and listening communications skills
Attention to detail and high level of accuracy
Very effective organizational skills
Duties and Responsibilities:
1. Provide administrative support to ensure that municipal operations are
maintained in an effective, up to date and accurate manner
Main Activities:
Type correspondence, reports and other documents
Maintain office files
Open and distribute the mail
Take minutes at meetings
Distribute minutes
Coordinate repairs to office equipment
2. Provide support to Council to ensure that Council is provided with the resources
to make effective decisions
Main Activities:
Maintain confidential records and files
Maintain records of decisions
Arrange for payment of honorariums
Research and assist with the preparation of motions, policies and procedures
Review and edit reports to the Board
Prepare correspondence for Board members
Prepare documents and reports on the computer
Schedule Board meetings
Prepare agendas for Board meeting
Provide receptionist services
Perform other related duties as required

4. Job Description for HR Manager:
Introduction to post:
A Human Resources manager is responsible for managing and overseeing the
personnel department within a company, organization or agency. This includes
posting advertisements or approving advertisements for new employees, setting
interview appointments and being involved in the hiring process. In most agencies
the human resources manager is also providing employee supervision and
evaluations, retraining employees, offering mediation services for struggling
employees as well as firing employees that are not meeting standards.
Job Specification:
1. Age limit:
The age limit for the HR manager is 26-36 years.
2. Education:
It should be high school Diploma, an associate degree in office
administration or a bachelor’s degree in business or any other administrative
degree.
3. Experience:
Minimum of 6 years human resources experience
Preferable to have experience in two or more of the following areas:
human resources management, organizational development and
staffing.
Excellence in a client management model, integrating the tools and
processes required to meet the needs of the business Strategic
planning, complex problem resolution and general management
expertise.
4. Skills:
Outstanding communication and presentation skills.

5. High level of interpersonal skills and integrity
Ability to influence senior management, establish and maintain
collaboration with their subordinates.
Ability to bring a positive permanent change in organization.
solid team player
Creative, forward thinker.
coaching and leadership skills
Strong presentation and facilitation skills
Duties and Responsibilities:
The successful HR manager should be a strong, results oriented leader who can
develop and manage relationships across the company and with a wide variety of
partners based on trust, teamwork and knowledge.
Following few are the responsibilities and duties regarding with hr manager’s job
HR manager should serve as a leader of a team that associate work to his
subordinates.
HR manger should responsible for the development of an organization.
HR manger is responsible for the recruitment and selection, personal training
and staffing as well.
Provide current employees information about policies, job duties, working
conditions, wages, and opportunities for promotion and employee benefits.
Provide guidance to his/her managers on organizational policy matters such
as equal employment opportunity and sexual harassment, and recommend
needed changes.
Analyze training needs to design employee development, language training
and health and safety programs.
Identify staff vacancies and recruit, interview and select applicants.