The deck and linked webinar aims to show you a few other functions that can be useful in business spreadsheets. The functions are really handy but can be a bit tricky so Les will expertly guide you through the snags.  Tune in and take a another VLOOK … “Les is more!” 

1. Consulting / Systemising / Training© 101 SystemWorks Ltd 2015
We didn’t get to see all that Les had planned last time, so by
popular demand he has agreed to continue from where he
left off.
The webinar aims to show you a few other functions that can
be useful in business spreadsheets. The functions are really
handy but can be a bit tricky so Les will expertly guide you
through the snags.
Tune in and take a another VLOOK …
“Les is more!”

2. Consulting / Systemising / Training© 101 SystemWorks Ltd 2015
101 SystemWorks Ltd
Consulting / Systemising / Training
Database, Spreadsheet and
Microsoft Office Training Specialists

3. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
Les Gutteridge
Dazzling Databases
Sparkling Spreadsheets
Magical Macros
Terrific Training
Saving Time (Money) for your
business / your team. Guaranteed!

4. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
Welcome to Today’s Webinar
Take a VLOOK at this!
Useful Excel functions to aid your work

5. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
Webinar Content
VLOOKUP function
COUNTIF & SUMIF functions
COUNTIFS & SUMIFS functions
MATCH, INDEX & INDEX MATCH together
ARRAY formulas
SUMPRODUCT function

6. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
VLOOKUP function
WHAT –
are you looking up?
WHERE –
precisely is the LU table?
WHICH –
column of LU table holds answer?
HOW –
nearest or exact mode for LU?

7. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
COUNTIF function
Purpose?
Count cells matching a single criteria
What type of answer calculated?
A whole number
Syntax?
=COUNTIF (range, criteria)
Things to remember
Enclose text or maths symbols with “ ”

8. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
SUMIF function
Purpose?
Sum cells matching a single criteria
What type of answer calculated?
Depends on data
Syntax?
=SUMIF (range, criteria, [sum_range])
Things to remember
Enclose text or maths symbols with “ ”

9. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
COUNTIFS function
Purpose?
Count cells matching multiple criteria
What type of answer calculated?
A whole number
Syntax?
=COUNTIFS (range1, criteria1,
[range2], [criteria2], ...)
Things to remember
All ranges need same # rows and columns

10. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
SUMIFS function
Purpose?
Sum cells matching multiple criteria
What type of answer calculated?
A whole number
Syntax?
= SUMIFS(sum_range , range1, criteria1,
[range2], [criteria2], ...)
Things to remember
All ranges need same # rows and columns

11. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
MATCH function
Purpose?
Find row/col position of an item
What type of answer calculated?
A whole number representing position
Syntax?
=MATCH (LU value, LU array, [MatchType])
Things to remember
MatchType: 0=exact, ±1=closest below/above

12. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
INDEX function
Purpose?
Get value from range in row R [& col C]
What type of answer calculated?
Depends on data
Syntax?
=INDEX (LU array, row R, [col C])
Things to remember
The arguments in [ ] are optional

13. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
INDEX MATCH together
Purpose?
Great alternative to VLOOKUP (better?)
What type of answer calculated?
Like VLOOKUP gets the value from LU table
Syntax?
=INDEX(which, MATCH(what, where, how))
Things to remember
Also INDEX(MATCH, MATCH) does a 2D LU

14. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
ARRAY formulas
Purpose?
Calculate single answer from a table
What type of answer calculated?
Depends on data & formula
Syntax Eg?
{=SUM(B6:B15*C6:C15)}
Things to remember
Magic key press “CSE” Ctlrl+Shift+Enter

15. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
SUMPRODUCT function
Purpose?
Multiply arrays then find grand total
What type of answer calculated?
Depends on numeric data
Syntax?
=SUMPRODUCT (array1, [array2], ...)
Things to remember
Use up to 30 arrays without “CSE”

16. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
Thank you for your
attention!
Any questions?

17. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
on les@101systemworks.co.uk to tell me:
How you got on today …
2 Golden Nuggets that you will use ...
Other MS Office 4Sights that would
be useful to you …
Email me, please

18. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
Don’t forget that

19. Consulting / Systemising / Training© 101 SystemWorks Ltd 2016
BizSmart aims to help business owners of small and medium sized
businesses to create value and scale their businesses through sound
practical business support by providing insight, Clarity combined with a
real determination to help you succeed.
You can access webinars and presentations like this and more besides
through our SmartRoom service here
You can read the associated blog and listen to a live recording
of this presentation by clicking here
You can read Les’s profile here

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