This document discusses building an effective data stewardship organization at Stanford University. It outlines key factors for effective stewardship including participation, coordination, and resources. Some challenges are over-dependence on central resources, managing complex metadata ownership, and lack of broad engagement. Solutions proposed include carefully scoping initiatives, rewarding engagement, demonstrating progress through metrics, supplementing with side projects, and upgrading tools. The overall strategies are to start with available technology, embrace opportunities for expansion, and increase engagement.

1. CASE
STUDY:
Building
an
Effec6ve
Data
Stewardship
Organiza6on
MaBhew
Hoying
Director
of
Informa6on
Delivery,
Management,
and
Architecture
Financial
Management,
Consul6ng,
and
Support
November
20,
2014
Stanford
University
–
not
for
use
without
wri4en
consent
1

2. § About
Stanford
§ Key
Factors
in
Effec6ve
Stewardship
§ Stewardship
Challenges
§ Stewardship
Solu6ons
§ Overall
Strategies
Agenda
Stanford
University
–
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for
use
without
wri4en
consent
2

3. § One
of
the
world’s
leading
teaching
and
research
universi6es
§ $4.8
billion
opera6ng
budget
§ $18.7
billion
endowment
§ 2,000
faculty
§ 12,000
staff
§ 16,000
students
About
Stanford
Stanford
University
–
not
for
use
without
wri4en
consent
3

4. Key
Factors
in
Effec6ve
Stewardship
Par$cipa$on
• Consistency
• Breadth
Coordina$on
• Aligning
people,
projects,
and
content
Resources
• People
• Capabili6es
P
C
R
Stanford
University
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for
use
without
wri4en
consent
4

5. Stewardship
Challenges
Stanford
University
–
not
for
use
without
wri4en
consent
5

6. Stewardship
Challenges
A.
Over-­‐dependence
on
central
resources
B.
Managing
metadata
where
ownership
is
complex
P
C
R
P
C
R
Stanford
University
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use
without
wri4en
consent
6

7. C.
Lack
of
broad,
consistent
engagement
D.
Integra6on
across
ini6a6ves
and
func6onal
areas
Stewardship
Challenges
P
C
R
P
C
R
Stanford
University
–
not
for
use
without
wri4en
consent
7

8. Stewardship
Solu6ons
Stanford
University
–
not
for
use
without
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consent
8

9. Stewardship
Solu6ons
1. Scope
ini6a6ves
carefully
• Integrate
stewardship
into
funded
projects
• Iden6fy
specific
deliverables
• Be
realis6c
about
resource
requirements
P
C
R
Stanford
University
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for
use
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consent
9

10. Stewardship
Solu6ons
2. Reward
Engagement
Thank
you!
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C
R
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University
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consent
10

11. Stewardship
Solu6ons
3. Demonstrate
Progress
• Iden6fy
key
metrics
• Set
specific
goals
• Share
results
broadly
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C
R
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consent
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12. Stewardship
Solu6ons
4. Supplement
with
Side
Projects
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C
R
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University
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consent
12

13. Stewardship
Solu6ons
5. Upgrade
your
tooling
P
C
R
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University
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consent
13

14. Overall
Strategies
Start
with
available
technology
and
volunteers
Embrace
opportuni6es
for
expansion
and
change
Do
whatever
it
takes
to
increase
engagement
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University
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not
for
use
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wri4en
consent
14

15. Evolu6on
of
Focus
Par$cipa$on
Coordina$on
Resources
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University
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consent
15

16. Discussion