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ETDs and promotion of PHD students’ research
at the University of Reunion Island, French
overseas university (Indian Ocean)
Reunion Island : a French overseas department
Droits Réservés Olivier Gonthier/ CC BY
You may have heard about Reunion Island…
Olivier Gonthier/ CC BY
Université de La
Réunion
© Université de la Réunion
The University of Reunion Island
northern campus (Saint Denis)
© Université de la Réunion
4
2
1
2 hours away
Seven academic libraries
© Université de la Réunion. R. Carayol
University of Reunion Island : the only
European university in the region
14000 students over several campuses
Around 320 ...
University of Reunion Island : the only
European university in the region
21 laboratories among which 9 joint research uni...
Going live with ETDs
I. Tools and Context
II. Organisation
III. Results and Outlooks
Brief chronology : main steps for French
theses management
1923
Theses
legal
deposit
201620061985
generalisation
of theses...
Searching for solutions to move to ETDs and
monitoring existing tools
USA Virginia Tech
Canada
Laval
Netherland
Utrecht
Cy...
Searching for solutions to move to ETDs and
monitoring existing tools
2007 : First attempts at electronic theses
managemen...
French and Reunionese tools for ETDs
OTHER FRONT-ENDS
/ (archive) Google Scholar DART-EUROPE local catalogue
ARCHIVING and...
STAR : a national tool for ETD’s management
Librarian’s role
Deposit of electronic theses files in STAR in both
archival a...
Once validated in STAR …
Export to the CINES repository for long time preservation
Conversion into Unimarc : automatic des...
You may have heard about Reunion Island…
Olivier Gonthier/ CC BY
Université de La
Réunion
© Université de la Réunion
Going live with ETDs
I. Tools and Context
II. Organisation
III. Results and Outlooks
Organisational aspects :
stakeholders, powers and circuit
• An urgent need : revising the workflow and keeping
it adaptabl...
• A better structuration
- Management and coordination of theses projects
(20% FTE),
-STAR and documents workflow between ...
• ETDs and students’ training : a priority
2006 : doctoral schools get confirmed as training
operators
2013 : analysing a ...
Training : « Library’s Tuesdays » program
• “How to improve your searches” : databases,
resources and tools overview, cura...
Going live with ETDs
I. Tools and Context
II. Organisation
III. Results and Outlooks
Retro-digitization results : 87% of defended
theses but only 27% open access
0 50 100 150 200 250 300 350
open access rest...
Current ETDs : 2010-2015
0
25
50
75
100
125
150
175
200
225
250
246 defended electronic theses from 2010 to 2015
open acce...
The University of Reunion Island
northern campus (Saint Denis)
© Université de la Réunion
Annual results for new ETDs since 2010
• From 2014 (new workflow for theses) significant
decrease in the number of missing...
Open Access/Restricted Access depends on
research fields
33%
86%
67%
23%
14%
0
10
20
30
40
50
60
70
80
90
Law & Economics ...
Open Access ETDs downloads : few examples
0 150 300 450 600 750 900 1050 1200 1350 1500 1650 1800
Economics
Literature
Lit...
• Transition to ETDs : much more than of a simple
change of support .
Greater exposure
Easier search and navigation
Who is interested in Open Access Reunionese ETDs ?
Africa
23%
Asia
5%
France
34%
Other european
countries
13%
North americ...
From Open Access ETDs to
a wider research’s results dissemination
• Open access publications on HAL:
January 2015 : system...
Outlooks and improvments
• Increasing the rate of deposit and open access
dissemination
• Open access to master’s degree d...
Thank you for your attention
Valérie Mesgouez
valerie.mesgouez@univ-reunion.fr
ETD2016 La Reunion : ETD and promotion of PhD students' research at the University of Reunion
ETD2016 La Reunion : ETD and promotion of PhD students' research at the University of Reunion
ETD2016 La Reunion : ETD and promotion of PhD students' research at the University of Reunion
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ETD2016 La Reunion : ETD and promotion of PhD students' research at the University of Reunion

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Intervention de l'Université de La Réunion au colloque international ETD 2016 qui s'est tenu à Lille en juillet 2016.

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ETD2016 La Reunion : ETD and promotion of PhD students' research at the University of Reunion

  1. 1. ETDs and promotion of PHD students’ research at the University of Reunion Island, French overseas university (Indian Ocean)
  2. 2. Reunion Island : a French overseas department Droits Réservés Olivier Gonthier/ CC BY
  3. 3. You may have heard about Reunion Island… Olivier Gonthier/ CC BY Université de La Réunion © Université de la Réunion
  4. 4. The University of Reunion Island northern campus (Saint Denis) © Université de la Réunion
  5. 5. 4 2 1 2 hours away Seven academic libraries © Université de la Réunion. R. Carayol
  6. 6. University of Reunion Island : the only European university in the region 14000 students over several campuses Around 320 PhD students Between 30 and 50 theses completed each year
  7. 7. University of Reunion Island : the only European university in the region 21 laboratories among which 9 joint research units with the National Center for Scientific Research (CNRS) 3 research federations : Arts, Social Sciences and the Humanities Observation, dynamics and development of natural environments Study and enhancement of biodiversity in the south- west Indian Ocean
  8. 8. Going live with ETDs I. Tools and Context II. Organisation III. Results and Outlooks
  9. 9. Brief chronology : main steps for French theses management 1923 Theses legal deposit 201620061985 generalisation of theses microfiching 2001 several other databases Decrees organising theses processing SUDOC : union academic catalogue including theses Academic libraries catalogues gradually into sudoc from 2001 1988 : 1st PhD 1982 : University of Reunion Island Téléthèses : 1st national catalogue for theses New tools STAR, theses.fr, STEP Several other databases Academic libraries catalogues gradually into sudoc from 2001
  10. 10. Searching for solutions to move to ETDs and monitoring existing tools USA Virginia Tech Canada Laval Netherland Utrecht Cyberthèses / Cyberdocs France Lyon2 Canada Montréal And many other projects
  11. 11. Searching for solutions to move to ETDs and monitoring existing tools 2007 : First attempts at electronic theses management 2009 : Retro digitization and online access plan for older theses ETD as the original form for current theses (from the 1st of January 2010)
  12. 12. French and Reunionese tools for ETDs OTHER FRONT-ENDS / (archive) Google Scholar DART-EUROPE local catalogue ARCHIVING and NATIONAL FRENCH CATALOGUES CINES TEL (OA ETD) THESES.FR SUDOC Defended ETDs MGMT STAR by librarians In progress ETDs MGMT STEP by librarians and students STUDENTS’ DATA Apogée by admin. and research staff Local repository for restricted access
  13. 13. STAR : a national tool for ETD’s management Librarian’s role Deposit of electronic theses files in STAR in both archival and dissemination version Descriptive and management metadata (TEF : French electronic theses format) Management of restricted access theses : available on a local repository inside the university or with user authentification
  14. 14. Once validated in STAR … Export to the CINES repository for long time preservation Conversion into Unimarc : automatic description of the thesis in SUDOC Deposit of the thesis on a platform chosen by the institution HAL : open archive developed and maintained by the CCSD, centre for direct scientific communication TEL, a part of HAL, specific for theses Permanent web adress : access to the full text Metadata dissemination : large visibility for ETDs
  15. 15. You may have heard about Reunion Island… Olivier Gonthier/ CC BY Université de La Réunion © Université de la Réunion
  16. 16. Going live with ETDs I. Tools and Context II. Organisation III. Results and Outlooks
  17. 17. Organisational aspects : stakeholders, powers and circuit • An urgent need : revising the workflow and keeping it adaptable insufficient role of the library in decision making delayed delivery of required documents to the library
  18. 18. • A better structuration - Management and coordination of theses projects (20% FTE), -STAR and documents workflow between doctoral schools and library (60% FTE), -Running of descriptive metadata (10% FTE). • A team strengthened during the training period • Improving relationship and mutual knowledge with the university theses related teams
  19. 19. • ETDs and students’ training : a priority 2006 : doctoral schools get confirmed as training operators 2013 : analysing a national research assessment advocates for a new training offer including librarians
  20. 20. Training : « Library’s Tuesdays » program • “How to improve your searches” : databases, resources and tools overview, curation • “How to use a style sheet (level 1, level 2)” and “how to write a bibliography with Zotero” • “Digital identity”, “open access publishing”, “how to measure your impact using bibliometrics” 7 half-days between february and june : 169 participations (/317 registered PhD students) • The new program is more relevant and better meets trainees’ expectations
  21. 21. Going live with ETDs I. Tools and Context II. Organisation III. Results and Outlooks
  22. 22. Retro-digitization results : 87% of defended theses but only 27% open access 0 50 100 150 200 250 300 350 open access restricted access no deposit 27% 92 60% 208 13% 48 348 printed theses from 1988 to 2009
  23. 23. Current ETDs : 2010-2015 0 25 50 75 100 125 150 175 200 225 250 246 defended electronic theses from 2010 to 2015 open access restricted access no deposit being processed 9% 20% 16% 55%
  24. 24. The University of Reunion Island northern campus (Saint Denis) © Université de la Réunion
  25. 25. Annual results for new ETDs since 2010 • From 2014 (new workflow for theses) significant decrease in the number of missing theses • Changes and improvments : a real impact on theses workflow • Rate of available ETDs : around 85%.
  26. 26. Open Access/Restricted Access depends on research fields 33% 86% 67% 23% 14% 0 10 20 30 40 50 60 70 80 90 Law & Economics Arts & Humanities Science & Technology ETDs 2010-2015 restricted access open access 77%
  27. 27. Open Access ETDs downloads : few examples 0 150 300 450 600 750 900 1050 1200 1350 1500 1650 1800 Economics Literature Literature Volcanology Health Sciences Biology Networks/ Telecommunication Number of downloads November 2015 June 2016
  28. 28. • Transition to ETDs : much more than of a simple change of support . Greater exposure Easier search and navigation
  29. 29. Who is interested in Open Access Reunionese ETDs ? Africa 23% Asia 5% France 34% Other european countries 13% North america 12% Other countries 13% Geographic areas
  30. 30. From Open Access ETDs to a wider research’s results dissemination • Open access publications on HAL: January 2015 : systematic OA deposit March 2016 : 5100 listed publications, 848 full texts French and European context evolving towards open access for scientific publications.
  31. 31. Outlooks and improvments • Increasing the rate of deposit and open access dissemination • Open access to master’s degree dissertations • … and preparing Open Access to research data in Reunionese electronic theses
  32. 32. Thank you for your attention Valérie Mesgouez valerie.mesgouez@univ-reunion.fr

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