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Time Management
Time Management
What we’ll be covering:
advantages to good time management
assess your time management skills
create your ultimate schedule
making to-do lists
Time Management



Why is time management important?
one of the most important skills for college
students in being able to accomplish your
goals depends, in part, on your ability to
make the most efficient use of the time
that you have good time management
skills can actually save you time
In class assignment: Assess your
time management skills




Complete the ‘Are You Using Your Time
Wisely’ assessment
Check to see what your answers to the
assessment should be.
Time Management Tips



Monitor your time
If you feel like you don’t have enough
time, spend a few days monitoring your
time to see exactly how it is spent.
Time Management Tips


Make a daily to-do list
Steps to making to-do lists






Write a list of activities that you want or
need to accomplish today
Remember to prioritize and list the most
important tasks first
Check to see if there are any activities that
you can accomplish at the same time
Steps to making to-do lists




Write down how long you anticipate it will
take you to get the task done
Write down when you will start each
activity
Making to-do lists: Know your
options









Use a planner
a planner can be an effective and easy way to help
you organize your time
look at a number of different kinds of planners before
you select one- some will help you more than others
choose one that is easy to carry with you
commit to checking/updating it daily
try to include your daily to-do list in your planner
Practice making a to-do list




Think of the things that you would like to
accomplish for tomorrow
Use the steps we discussed as a guide in
creating your list
Time Management Tips









Use a planner
a planner can be an effective and easy way to
help you organize your time
look at a number of different kinds of planners
before you select one- some will help you
more than others
choose one that is easy to carry with you
commit to checking/updating it daily
try to include your daily to-do list in your plan
Time Management Tips


Make a long-term calendar
Make a long-term calendar




write in important dates like exams and due
dates
post it where you can see it, like by the phone
or on the refrigerator
Time Management Tips



be flexible
Always leave some free-time for some
last-minute additions
Time Management Tips







Avoid marathon study sessions
a couple of hours each day will help you to
remember more than eight hours at once
scheduling study time will help you to avoid
procrastination and reduce stress
schedule study time over 5-7 days instead of
packing it all into one or two days
Time Management Tips



Use waiting time
Waiting time is any time you spend between
meetings, classes, events, etc.
How to effectively use ‘wait time’






One of the best ways to get more out of
your day is to use ‘waiting’ time
Create a list of 5 things that you can do in
10 minutes
Create a list of 5 things that you can do in
20 minutes
Time Management Tips








Learn to say ‘no’
Examples of good ways to say “no”
Instead of: “I really should study”, say “You
caught me in the middle of something
important, I’ll call you later.”
“I can’t go the movies tonight, but I can go on
Saturday.”
“Before I say yes, let me check my planner
and get back to you.”
Understanding procrastination





When do you procrastinate?
low interest or motivation

large tasks




What happens when you procrastinate
increase stress
poorer performance
Reducing procrastination









Break tasks into smaller, more manageable tasks

for example, writing a paper can be broken down
into getting references, reading reference,
writing an outline, creating a rough draft and
completing the final copy
When given an assignment, do some work on it
right away
Spend some time studying each day
Reward yourself along the way
The Ultimate Schedule






First, block off time for your FIXED
activities
class
work
meetings
The Ultimate Schedule







Second, block off time for your RITUAL
activities
meals
travel/commute
sleep
grooming
The Ultimate Schedule


Third, block off time for your PRIORITY
activities






studying

try to schedule 2 hours of study time for
each hour spent in class
exercising
The Ultimate Schedule






Your FREE time is the time that remains,
use it for:
watching television
shopping
Socializing
Summary


As time management skills develop, your
stress and anxiety levels will go down and
productivity will go up Time management
tools which include day planners, to-do
lists, weekly and long-term calendars will
increase organization and help eliminate
procrastination
Apply what you’ve learned


Using the steps for creating the Ultimate
Schedule, design your ultimate schedule

University Learning Center University of Arizona

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Time management

  • 2. Time Management What we’ll be covering: advantages to good time management assess your time management skills create your ultimate schedule making to-do lists
  • 3. Time Management   Why is time management important? one of the most important skills for college students in being able to accomplish your goals depends, in part, on your ability to make the most efficient use of the time that you have good time management skills can actually save you time
  • 4. In class assignment: Assess your time management skills   Complete the ‘Are You Using Your Time Wisely’ assessment Check to see what your answers to the assessment should be.
  • 5. Time Management Tips   Monitor your time If you feel like you don’t have enough time, spend a few days monitoring your time to see exactly how it is spent.
  • 6. Time Management Tips  Make a daily to-do list
  • 7. Steps to making to-do lists    Write a list of activities that you want or need to accomplish today Remember to prioritize and list the most important tasks first Check to see if there are any activities that you can accomplish at the same time
  • 8. Steps to making to-do lists   Write down how long you anticipate it will take you to get the task done Write down when you will start each activity
  • 9. Making to-do lists: Know your options       Use a planner a planner can be an effective and easy way to help you organize your time look at a number of different kinds of planners before you select one- some will help you more than others choose one that is easy to carry with you commit to checking/updating it daily try to include your daily to-do list in your planner
  • 10. Practice making a to-do list   Think of the things that you would like to accomplish for tomorrow Use the steps we discussed as a guide in creating your list
  • 11. Time Management Tips       Use a planner a planner can be an effective and easy way to help you organize your time look at a number of different kinds of planners before you select one- some will help you more than others choose one that is easy to carry with you commit to checking/updating it daily try to include your daily to-do list in your plan
  • 12. Time Management Tips  Make a long-term calendar
  • 13. Make a long-term calendar   write in important dates like exams and due dates post it where you can see it, like by the phone or on the refrigerator
  • 14. Time Management Tips   be flexible Always leave some free-time for some last-minute additions
  • 15. Time Management Tips     Avoid marathon study sessions a couple of hours each day will help you to remember more than eight hours at once scheduling study time will help you to avoid procrastination and reduce stress schedule study time over 5-7 days instead of packing it all into one or two days
  • 16. Time Management Tips   Use waiting time Waiting time is any time you spend between meetings, classes, events, etc.
  • 17. How to effectively use ‘wait time’    One of the best ways to get more out of your day is to use ‘waiting’ time Create a list of 5 things that you can do in 10 minutes Create a list of 5 things that you can do in 20 minutes
  • 18. Time Management Tips      Learn to say ‘no’ Examples of good ways to say “no” Instead of: “I really should study”, say “You caught me in the middle of something important, I’ll call you later.” “I can’t go the movies tonight, but I can go on Saturday.” “Before I say yes, let me check my planner and get back to you.”
  • 19. Understanding procrastination    When do you procrastinate? low interest or motivation large tasks    What happens when you procrastinate increase stress poorer performance
  • 20. Reducing procrastination      Break tasks into smaller, more manageable tasks for example, writing a paper can be broken down into getting references, reading reference, writing an outline, creating a rough draft and completing the final copy When given an assignment, do some work on it right away Spend some time studying each day Reward yourself along the way
  • 21. The Ultimate Schedule     First, block off time for your FIXED activities class work meetings
  • 22. The Ultimate Schedule      Second, block off time for your RITUAL activities meals travel/commute sleep grooming
  • 23. The Ultimate Schedule  Third, block off time for your PRIORITY activities    studying try to schedule 2 hours of study time for each hour spent in class exercising
  • 24. The Ultimate Schedule     Your FREE time is the time that remains, use it for: watching television shopping Socializing
  • 25. Summary  As time management skills develop, your stress and anxiety levels will go down and productivity will go up Time management tools which include day planners, to-do lists, weekly and long-term calendars will increase organization and help eliminate procrastination
  • 26. Apply what you’ve learned  Using the steps for creating the Ultimate Schedule, design your ultimate schedule University Learning Center University of Arizona