This document discusses time management and the importance of managing one's time effectively. It notes that time is a scarce resource that is more valuable than money. Poor time management can lead to stress and a lack of achievement, while practicing good time management techniques such as planning, prioritizing, and avoiding procrastination can help one be more productive and balanced. The document outlines major time wasters like interruptions, lack of planning and organization, and provides tips for managing time better through self-discipline, delegation, and saying no when necessary. Effective time management is presented as key to reducing stress and improving career and health outcomes.
3. EvEryonE has Good and BadEvEryonE has Good and Bad
tImEstImEs
Find yourcreative/thinking time.
Defend it ruthlessly, spend it usefully.
Find yourdead time.
Schedule yourtimings.
4. how do you FEEl aBout tImE?how do you FEEl aBout tImE?
A stitch in time saves nine.
Time flies.
Time is money.
Why put off until tomorrow ?
Do it today ?
5. Why Time managemenT isWhy Time managemenT is
imporTanTimporTanT
•Bad time management = stress
6. Time managemenT involvesTime managemenT involves
Knowing what yourgoals are
Deciding what yourpriorities are
Anticipating future needs and possible
changes
Controlling yourlife by controlling your
time
Making a commitment to being punctual
Not procrastinating
Carrying out yourplans
7. sympToms of poor TimesympToms of poor Time
managemenTmanagemenT
A lack of achievement.
Deadlines always missed.
More time spent socializing at work.
More time on the telephone.
Indecisiveness leading to delayed
work.
Constantly interrupting others and
being interrupted.
8. Barriers To good TimeBarriers To good Time
managemenTmanagemenT
Keeping too many things in yourhead
Doing whatevergrabs yourattention next
Doing very efficiently that which need not
be done at all
Not spending enough time on yourtop
priorities
PoorPlanning
9. Barriers to good timeBarriers to good time
managementmanagement
Working in a disorganized and distracting
environment
Attempting to do “too much”
Always saying “YES”
Not managing yourinflows
Confusing activity with productivity
10. major time Wastersmajor time Wasters
Telephone interruptions
Meetings
Visitors
Socializing
Lack of information
Excessive paperwork
Communication breakdown
Lack of policies and procedures
Lack of competent personnel
11. major time Wastersmajor time Wasters
Procrastination
Failure to delegate
Unclearobjectives
Failure to set priorities
Failure to plan
Poorscheduling
Lack of self-discipline
Attempting to do too much at once
12. time management tipstime management tips
• Learn to say no assertively.
• Plan forrewards afteran unpleasant
task.
• Plan forchange; it’s inevitable.
• Finish fully; it’s energizing &motivating.
• Remember:
Spending one minute planning saves
fourorfive minutes in getting a task
done.
13. Using Time To YoUrUsing Time To YoUr
BenefiTBenefiT
Can create a sense of satisfaction.
Can help you to balance work
and personal life.
Can reduce stress and improve your
health.
Can improve yourcareersince you
will spend more time satisfying
internal and external customers.
1. A common Time management mistake is trying to use your memory to keep track of all the things you need to do and places you need to be The fact is that you simply cannot rely on your memory alone to keep track of all these details without getting overloaded. Information overload is a growing problem in the corporate environments, and is a major source of stress and anxiety. 2. Things that grab your attention are not always very important, and they often don’t represent your best way to spend your time. URGENT things are not always important, and IMPORTANT Things are not always urgent. 3. Spending your time doing unnecessary work is not a good time management practice, since you could spend that time doing other important things. 4. Symptoms of Poor Prioritization TOO MUCH TO DO AND NOT ENOUGH TIME FEELING OVERWHELMED AND OUT OF CONTROL FEELING UNDER CONSTANT TIME PRESSURE NOT MAKING SIGNIFICANT PROGRESS ON IMPORTANT GOALS Effective time managers have to be selective with their limited amount of time and consciously choose to spend it on what is important 5. Without adequate planning, it is difficult to understand what it will take to complete a project successfully. Lack of planning leads to inadequate preparation, unexpected problems and poor execution IT IS ESTIMATED THAT FOR EVERY MINUTE SPENT PLANNING CAN SAVE THREE MINUTES IN EXECUTION
Organize your work space. Piles of paper become a problem when the level of disorganization causes you to misplace information, forget important deadlines and assignments and waste time searching for things You simply can not do everything that is available. Whenever you choose to do something, you are automatically rejecting everything else that could have been done during that time. WHEN EVERYTHING IS IMPORTANT – NOTHING IS IMPORTANT Establish your limits and stick to them. 3. Always saying YES is a major source of overload and stress and it can lead away from your top priorities into less important tasks. If you want to the work and stress associated with attempting too much, you need to decide carefully whether to accept new tasks or not. 4. Inadequate inflow management leads to forgotten requests, incomplete work, misplaced information, and general feelings of anxiety and overwhelm. Use a daily journal/calender/day timer to manage your inflow information and a “to do” list to help in prioritizing your tasks 5. You can stay very busy doing meaningless work that doesn’t bring you closer to your objectives, or spending countless hours fixing problesm and putting out fires that could have been avoided. Once you master the dundamentals of time management, you can begin to look at the higher levels to continue improving your productivity and effectiveness.