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BMGT 204
Chapter 4: Communication for Relationship Building
THE GOLDEN RULE:
COMMUNICATION
•

Words	


•

Body language	


•

Visual Aids	


•

Listening	


•

Unselfishness to help a person make the correct buying
decision
BUYER PROFILE #1
•

Very uncluttered office	


•

Always has a calculator
visible	


•

Neat and conservative dress	


•

Indecisive	


•

How would you sell to this
person?
BUYER PROFILE #2
•

Office has a ton of family
pictures	


•

Dresses current and
comfortably	


•

Focuses on what has worked in
the past	


•

Enjoys people	


•

How would you sell to this
person?
BUYER PROFILE #3
•

Very future oriented	


•

Scattered	


•

Hard to understand at times	


•

Office has books, trend
charts, whiteboard,
technology	


•

How would you sell to this
person?
BUYER PROFILE #4
•

A ton of energy	


•

Impatient at times	


•

Very decisive	


•

Office sometimes described
as “chaos”	


•

Assertive, results oriented
EXHIBIT 4.3: GUIDELINES TO IDENTIFY
PERSONALITY STYLE
WATCH FOR CLUES TO
SOMEONE’S PERSONALITY TYPE
•

How would you describe this person?	


•

What is their time orientation – past, present, future?	


•

What does their desk look like?	


•

What does their room look like?	


•

How do they dress?
DETERMINING STYLE CAN BE
DIFFICULT
•

What is the person’s primary style?	


•

What is the person’s secondary style?	


•

Does the person’s style comprise all four types?
FIRST KNOW YOUR STYLE
•

This helps you to adapt to the other person’s style	


•

Which leads to better communication	


•

Knowing your style helps you identify a person’s
style, especially if your styles are the same (It takes
one to know one.)
EXHIBIT 4.1: WHAT DID YOU SAY? 

WHAT DID I HEAR?
SALESPERSON-BUYER
COMMUNICATION PROCESS REQUIRES
FEEDBACK
•

Major communication elements	

1. Source	

2. Encoding process	

3. Message	

4. Medium	

5. Decoding process	

6. Receiver	

7. Feedback	

8. Noise
EXHIBIT 4.2: THE BASIC COMMUNICATION
MODEL HAS EIGHT ELEMENTS
NON-VERBAL COMMUNICATION
http://www.ted.com/talks/amy_cuddy_your_body_language_shapes_who_you_are.html
BODY LANGUAGE GIVES YOU
CLUES
•

Nonverbal signals come
from:	

•

Body angle	


•

Face	


•

Hands	


•

Arms	


•

Legs
A LIGHT SIGNAL FOR VEHICLES HAS
A GREEN, YELLOW, AND RED LIGHT

•

A person also sends three
types of messages using
body communication signals
YOU HAVE THE GREEN LIGHT
•

Acceptance signals – a
green light gives the “go
ahead.”	


•

It indicates the buyer is
willing to listen, and	


•

The buyer may like what is
being said
YOU HAVE THE YELLOW
LIGHT
•

Caution signals - a yellow
light gives a neutral or
skeptical sign indicating the
buyer maybe uncertain
about what you are saying	


•

Handle the signal properly,
or it may change from
yellow to red
YOU HAVE THE RED LIGHT

•

Disagreement signals – a
red light indicates the
person may not be
interested in your product
RECOGNIZING BODY
SIGNALS
•

Knowing body signal guidelines can improve your communication
ability by allowing the salesperson to:	

•

Be able to recognize nonverbal signals	


•

Be able to interpret them correctly	


•

Be prepared to alter a selling strategy	


•

Respond positively both nonverbally and verbally to a buyer’s
nonverbal signals
WHAT WOULD YOU DO?
•

You arrive at the industrial purchasing agent’s office on
time. This is your first meeting. After you have waited five
minutes, the agent’s admin says, “She will see you.” After the
initial greeting, she asks you to sit down	


•

For each of the following three situations determine:	

•

What nonverbal signals is she communicating?	


•

How would you respond nonverbally?
WHAT WOULD YOU DO?
SITUATION #1
•

She sits down behind her desk. She sits up straight
in her chair. She clasps her hands together and
with little expression on her face says, 	

“What can
I do for you?”	


•

What nonverbal signal is she communicating?	


•

How would you respond nonverbally?
WHAT WOULD YOU DO?
SITUATION #2
•

As you begin the main part of your presentation,
the buyer reaches for the telephone and says,
“Keep going; I need to tell my admin something.”	


•

What nonverbal signal is she communicating?	


•

How would you react?
WHAT WOULD YOU DO?
SITUATION #3
•

In the middle of your presentation, you notice the
buyer slowly lean back in her chair. As you
continue to talk, a puzzled looks comes over her
face	


•

What nonverbal signal is she communicating?	


•

How would you react?
MASTER PERSUASIVE COMMUNICATION
TO MAINTAIN CONTROL
•

Persuasion is the ability to change a person’s belief, position, or course of action	


•

Feedback guides your presentation	

•

Probing – asking questions	


•

Remember to use trial closes	


•

Empathy puts you in your customer’s shoes	


•

Keep it Simple Salesperson (KISS)	


•

Creating mutual trust develops friendship
MASTER PERSUASIVE COMMUNICATION
TO MAINTAIN CONTROL, CONT…
•

Listening clues you in	

•
•

Listening	


•
•

Hearing	


Listen to words, feelings, and thoughts	


Three levels of listening	

•
•

Evaluative listening	


•
•

Marginal listening	


Active listening	


Technology helps to remember
YOUR ATTITUDE MAKES THE
DIFFERENCE
•

9 Factors of a Great Sales Attitude	


•

Caring	


•

Joy	


•

Harmony	


•

Patience	


•

Kindness	


•

Moral Ethics	


•

Faithfulness	


•

Self Control	


•

Enthusiasm	

•

Show your excitement towards the
customer
PROOF STATEMENTS MAKE
YOU BELIEVABLE
•

Credibility through:	

•
•

Listening	


•
•

Empathy	


Enthusiasm	


Proof statements
substantiate claims
SUMMARY OF MAJOR SELLING
ISSUES
•

Communication is the transmission of verbal and nonverbal
information and understanding between a salesperson and
prospect	


•

Modes of communication – words, gestures, visual aids	


•

Communication process model	


•

Barriers may hinder or prevent constructive
communication during a sales presentation
SUMMARY OF MAJOR SELLING
ISSUES, CONT…
•

Barriers must be recognized and overcome or eliminated	


•

Nonverbal communication is a critical component of the overall
communication process	

•

Territorial space, handshake, eye contact, body language	


•

Enhancing overall persuasive power through development of several key
characteristics	


•

Empathy, more listening and less talking, positive attitude, enthusiastic
manner
OPEN DISCUSSION ON HOW
THIS CAN HELP IN A JOB SEARCH

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Bmgt 204 chapter_4

  • 1. BMGT 204 Chapter 4: Communication for Relationship Building
  • 2. THE GOLDEN RULE: COMMUNICATION • Words • Body language • Visual Aids • Listening • Unselfishness to help a person make the correct buying decision
  • 3. BUYER PROFILE #1 • Very uncluttered office • Always has a calculator visible • Neat and conservative dress • Indecisive • How would you sell to this person?
  • 4. BUYER PROFILE #2 • Office has a ton of family pictures • Dresses current and comfortably • Focuses on what has worked in the past • Enjoys people • How would you sell to this person?
  • 5. BUYER PROFILE #3 • Very future oriented • Scattered • Hard to understand at times • Office has books, trend charts, whiteboard, technology • How would you sell to this person?
  • 6. BUYER PROFILE #4 • A ton of energy • Impatient at times • Very decisive • Office sometimes described as “chaos” • Assertive, results oriented
  • 7. EXHIBIT 4.3: GUIDELINES TO IDENTIFY PERSONALITY STYLE
  • 8. WATCH FOR CLUES TO SOMEONE’S PERSONALITY TYPE • How would you describe this person? • What is their time orientation – past, present, future? • What does their desk look like? • What does their room look like? • How do they dress?
  • 9. DETERMINING STYLE CAN BE DIFFICULT • What is the person’s primary style? • What is the person’s secondary style? • Does the person’s style comprise all four types?
  • 10. FIRST KNOW YOUR STYLE • This helps you to adapt to the other person’s style • Which leads to better communication • Knowing your style helps you identify a person’s style, especially if your styles are the same (It takes one to know one.)
  • 11. EXHIBIT 4.1: WHAT DID YOU SAY? 
 WHAT DID I HEAR?
  • 12. SALESPERSON-BUYER COMMUNICATION PROCESS REQUIRES FEEDBACK • Major communication elements 1. Source 2. Encoding process 3. Message 4. Medium 5. Decoding process 6. Receiver 7. Feedback 8. Noise
  • 13. EXHIBIT 4.2: THE BASIC COMMUNICATION MODEL HAS EIGHT ELEMENTS
  • 15. BODY LANGUAGE GIVES YOU CLUES • Nonverbal signals come from: • Body angle • Face • Hands • Arms • Legs
  • 16. A LIGHT SIGNAL FOR VEHICLES HAS A GREEN, YELLOW, AND RED LIGHT • A person also sends three types of messages using body communication signals
  • 17. YOU HAVE THE GREEN LIGHT • Acceptance signals – a green light gives the “go ahead.” • It indicates the buyer is willing to listen, and • The buyer may like what is being said
  • 18. YOU HAVE THE YELLOW LIGHT • Caution signals - a yellow light gives a neutral or skeptical sign indicating the buyer maybe uncertain about what you are saying • Handle the signal properly, or it may change from yellow to red
  • 19. YOU HAVE THE RED LIGHT • Disagreement signals – a red light indicates the person may not be interested in your product
  • 20. RECOGNIZING BODY SIGNALS • Knowing body signal guidelines can improve your communication ability by allowing the salesperson to: • Be able to recognize nonverbal signals • Be able to interpret them correctly • Be prepared to alter a selling strategy • Respond positively both nonverbally and verbally to a buyer’s nonverbal signals
  • 21. WHAT WOULD YOU DO? • You arrive at the industrial purchasing agent’s office on time. This is your first meeting. After you have waited five minutes, the agent’s admin says, “She will see you.” After the initial greeting, she asks you to sit down • For each of the following three situations determine: • What nonverbal signals is she communicating? • How would you respond nonverbally?
  • 22. WHAT WOULD YOU DO? SITUATION #1 • She sits down behind her desk. She sits up straight in her chair. She clasps her hands together and with little expression on her face says, “What can I do for you?” • What nonverbal signal is she communicating? • How would you respond nonverbally?
  • 23. WHAT WOULD YOU DO? SITUATION #2 • As you begin the main part of your presentation, the buyer reaches for the telephone and says, “Keep going; I need to tell my admin something.” • What nonverbal signal is she communicating? • How would you react?
  • 24. WHAT WOULD YOU DO? SITUATION #3 • In the middle of your presentation, you notice the buyer slowly lean back in her chair. As you continue to talk, a puzzled looks comes over her face • What nonverbal signal is she communicating? • How would you react?
  • 25. MASTER PERSUASIVE COMMUNICATION TO MAINTAIN CONTROL • Persuasion is the ability to change a person’s belief, position, or course of action • Feedback guides your presentation • Probing – asking questions • Remember to use trial closes • Empathy puts you in your customer’s shoes • Keep it Simple Salesperson (KISS) • Creating mutual trust develops friendship
  • 26. MASTER PERSUASIVE COMMUNICATION TO MAINTAIN CONTROL, CONT… • Listening clues you in • • Listening • • Hearing Listen to words, feelings, and thoughts Three levels of listening • • Evaluative listening • • Marginal listening Active listening Technology helps to remember
  • 27. YOUR ATTITUDE MAKES THE DIFFERENCE • 9 Factors of a Great Sales Attitude • Caring • Joy • Harmony • Patience • Kindness • Moral Ethics • Faithfulness • Self Control • Enthusiasm • Show your excitement towards the customer
  • 28. PROOF STATEMENTS MAKE YOU BELIEVABLE • Credibility through: • • Listening • • Empathy Enthusiasm Proof statements substantiate claims
  • 29. SUMMARY OF MAJOR SELLING ISSUES • Communication is the transmission of verbal and nonverbal information and understanding between a salesperson and prospect • Modes of communication – words, gestures, visual aids • Communication process model • Barriers may hinder or prevent constructive communication during a sales presentation
  • 30. SUMMARY OF MAJOR SELLING ISSUES, CONT… • Barriers must be recognized and overcome or eliminated • Nonverbal communication is a critical component of the overall communication process • Territorial space, handshake, eye contact, body language • Enhancing overall persuasive power through development of several key characteristics • Empathy, more listening and less talking, positive attitude, enthusiastic manner
  • 31. OPEN DISCUSSION ON HOW THIS CAN HELP IN A JOB SEARCH