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  1. By: Josefina B. Bitonio, DPA IGPS – LNU Dagupan City Governance and Management of Cooperatives Part 1
  2. MC 2015-09 | Revised Guidelines Implementing the New Training Requirements of Cooperative Officers
  3. 1. Board of Directors; 2. Secretary; 3. Treasurer; 4. Election Committee, 5. Audit Committee; 6. Ethics Committee; 7. Mediation and Conciliation Committee; 8. Other Committees created by the General Assembly and BOD; and 9. General Manager or Chief Executive Officer.
  4. Section 3. Required Trainings for cooperative officers CATEGORY OF COOP TRAINING COURSE # Hours Micro-cooperatives – cooperatives with total assets of 3 Million and below Fundamentals of Cooperatives 8 Governance and Management of Cooperatives 8 All other cooperatives with total assets of more than 3 million Fundamentals of Cooperatives 16 Governance and Management of Cooperatives 16 Additional trainings for officers of cooperatives engaged in savings and credit with at least Five Million Pesos (Php5,000,000.00) worth of deposit liabilities based on their latest Audited Financial Statement Financial Management 8 Risk Management 4 Credit Management 4
  5. Section 4. Period of Compliance. Coope rative officers shall complete the trainings within the half of their term. Section 5. Optional trainings for cooperative officers. Cooperative officers shall endeavor to undergo additional appropriate trainings such as but not limited to the following: • Financial Management • Policy Development • Leadership and Values Re-Orientation • Conflict Management • Strategic Planning and Management • Orientation on Labor and Other Related Laws • Records Management (Financial/Non-Financial Transaction) • Cooperative Standards • Investment and Banking Procedures • Basic Accounting for Non- Accountants • Internal Control including Inventory System • Cooperative Standards • Audit Management • Rules Formulation • Human Resource Management • Effective Communication Skills • Entrepreneurship and Business Mgt. Skills • Basic Computer Literacy
  6. Part - 1 GOVERNANCE & MANAGEMENT COOPERATIVE GOVERNANCE PRINCIPLES AND PRACTICES 1) Principles & Practice of Good Governance in Cooperatives Including Definition, Benefits, Characteristics of Good Governance, the Governance Architecture, Preventing Abuses in Coop Governance 2) Board-Manager Relationship 3) Cooperative Structure Duties and Responsibilities of Officers 4) Managing Successful Meetings
  7. 57.83%
  8. P 179.6 Bn Assets P 7.7 Bn Net Surplus
  9. The cooperative enterprise (CE) is recognized already for decades as an organizational form that can address socio- economic problems, respond to societal needs, overcome market failures and ease problems for customers, members and society (Cheney et al. 2014; Costa et al. 2012; Storey et al.2014). Scholars recognize that the cooperative model contains elements of social entrepreneurship, social enterprises and hybrid organizations (Doherty et al.2014). Introduction
  10. Additionally, the International Labour Organization recognizes the relevance of CEs “as important in improving the living and working conditions of women and men globally as well as making essential infrastructure and services available even in areas neglected by the state and investor-driven enterprises” (ILO,2017). More than 12 % of humanity is part of any of the three million cooperatives in the world. Cooperatives contribute to the sustainable economic growth with 1 billion members across nearly 100 countries They have a global turnover of 2.2 trillion USD and providing jobs and work opportunities to 280 million people across the globe. (ICA,2020). A growing co-operative presence?
  11. 1) Principles & Practice of Good Governance in Cooperatives Including Definition, Benefits, Characteristics of Good Governance, the Governance Architecture, Preventing Abuses in Coop Governance
  12. The term 'co-operate' means "to work or act together"; "to be of Assistance or be willing to assist. The theory underlying co-operation is that weak individuals are enabled to improve their individual productive capacity and consequently their moral and material position by combining among themselves and bringing into this combination a moral effort and a progressively developing realization of moral obligation.
  13. Co-operation is rooted in a common recognition by the participants of the desirability of improving their condition and general agreement among them as to how that improvement can best be effected. The principle of co-operation is as old as human society; it is the basis of domestic and social life. Any co-operation effort is ultimately the group instinct in man, which enables him to live together, work together and help each other in times of stress and strain.
  14. • Good governance is a pre-condition for sustainable economic growth. •Governance is, to put it simply, all about how to run a business. And good governance is about running a successful business. It's about people and performance, policies and processes, rules and regulations. • It's the same for co-operatives, but with a good twist. Co-ops exist to serve the needs of their members. And they're founded on a set of values and principles which set the agenda for a different, fairer, and better way of doing business. So good governance has to encapsulate those fundamental elements as well.
  15. The values, which are articulated by the ICA in a statement in 1995. The values statement further articulates values of personal and ethical behavior that cooperators actualize in enterprises. They describe the kind of people cooperators strive to be and the traits they hope to encourage through cooperation.
  16. Cooperatives are based on basic values and principles. Cooperative values are general norms that cooperators, cooperative leaders and cooperative staff should share and which should determine their way of thinking and acting.
  18. The word ‘governance’ is from the Latin “gubernare” – to steer (a ship). And that’s what a governing body does. Governing an organization isn’t the same as running it day- to-day. 1) Definition and Practice of Good Governance in Cooperatives A changing agenda Each domain of governance - the state, the private sector and civil society - has a unique role in promoting sustainable human development.
  19. Governance” and “Good Governance” Encompassing all three, (Economic, Political and Administrative) good governance defines the processes and structures that guide political and socio-economic relationships. Good governance is, among other things, participatory, transparent and accountable. It is also effective and equitable. And it promotes the rule of law. Good governance ensures that political, social and economic priorities are based on broad consensus in society and that the voices of the poorest and the most vulnerable are heard in decision-making over the allocation of development resources. Governance has three legs: economic, political and administrative. Economic governance includes decision- making processes that affect a country's economic activities and its relationships with other economies. It clearly has major implications for equity, poverty and quality of life. Political governance is the process of decision-making to formulate policy. Administrative governance is the system of policy implementation. Civil society, lying between the individual and the state, comprises individuals and groups (organized or unorganized) interacting socially, politically and economically - regulated by formal and informal rules and laws.
  20. Worldwide Governance Indicators
  21. Philippine Performance for the Past Five Years Indicator 2012 2013 2014 2015 2016 2017 Voice and Accountability 47.89 48.83 52.71 51.23 51.23 48.77 Government Effectiveness 58.77 59.24 61.06 57.21 51.92 51.92 Control of Corruption 35.07 43.60 40.38 39.90 36.60 39.90 Rule of Law 38.97 42.25 43.75 43.27 39.42 37.02 Regulatory Quality 51.66 50.24 52.40 52.40 53.85 55.77
  22. Philippine vs. ASEAN Performance for the Current Year Country Voice and Accountability Government Effectiveness Control of Corruption Rule of Law Regulatory Quality Brunei 22.66 84.13 75.00 74.52 75.48 Cambodia 15.76 25.48 8.65 13.46 32.21 Indonesia 50.74 54.81 48.08 40.87 51.92 Lao PDR 4.43 38.46 15.87 18.27 25.48 Malaysia 34.48 76.44 58.17 64.90 74.52 Myanmar 23.65 13.46 32.21 16.83 19.23 Philippines 48.77 51.92 39.90 37.02 55.77 Singapore 41.38 100.00 97.60 96.63 99.52 Thailand 21.18 66.83 42.79 54.81 59.62 Vietnam 10.84 52.88 31.73 55.77 36.54
  23. Against this background, policy reforms in the Philippines aspire to improve the quality of public services: These include governance reforms that aim to curb corruption, improve the delivery of public services especially the poor, and enhance the business and economic environment of the country as a whole. Focus will be on reforms in government procurement, bottom up budgeting, seal of good governance, anti red tape and citizens satisfaction index system.
  24. Good Governance Accountability Transparency Responsibility Effectiveness & Efficiency Consensus Oriented Participation Follows Rule of Law Equitable and Inclusive Eight Major Characteristics of Good Governance Source: United Nations Economic and Social Commission for Asia and the Pacific
  25. • Participation by both men and women is a key cornerstone of good governance. Participation could be either direct or through legitimate intermediate institutions or representatives. It is important to point out that representative democracy does not necessarily mean it would consider the concerns of the most vulnerable in society in decision-making. Participation needs to be informed and organized. This means freedom of association and expression on the one hand and an organized civil society on the other hand Participation
  26. • Good governance requires fair legal frameworks that are enforced impartially. It also requires full protection of human rights, particularly those of minorities. Impartial enforcement of laws requires an independent judiciary and an honest and incorruptible police force.
  27. •There are several actors and as many viewpoints in a given society. Good governance requires mediation of the different interests in society to reach a broad consensus on what is in the best interest of the whole community can achieve this. It also requires a broad and long-term perspective on what is needed for sustainable human development and how to achieve such development goals. This can only result from understanding the historical, cultural, and social contexts of a given society or community.
  28. Equity and inclusiveness • A society’s well-being depends on ensuring that all its members feel that they have a stake in it and do not feel excluded from the mainstream of society. This requires all groups, but particularly the most vulnerable, to have opportunities to improve or maintain their well-being.
  29. Effectiveness and Efficiency • Good governance means that processes and institutions produce results that meet the needs of society while making the best use of resources at their disposal. The concept of efficiency in good governance also covers the sustainable use of natural resources and the protection of the environment.
  30. Accountability •Accountability is a key requirement of good governance. Governmental institutions and the private sector and civil society organizations must be accountable to the public and the institutional stakeholders. Who is responsible to whom varies depending on whether decisions or actions are internal or external to an organization or institution. In general, an organization or an institution is accountable to those affected by its decisions or actions. Accountability cannot be enforced without transparency and the rule of law.
  31. Transparency • Transparency means that decisions are taken, and their enforcement is done according to the rules and regulations. It also means that information is freely available and directly accessible to those affected by such decisions and their enforcement. It also means that enough information is provided and easily understandable forms and media.
  32. Responsiveness • Responsiveness. Good governance requires institutions and processes to serve all stakeholders within a reasonable timeframe.
  33. Benefits of Good Governance • The views of minorities are taken into account. • That the voices of the most vulnerable in society are heard in decision-making. • It is also responsive to the present and future needs of society. • It assures that corruption is minimized . • To ensure sustainable human development.
  34. Good Governance allows a Cooperative to establish who its members are, who has power and how they should exercise this power in the entity through the governance mechanisms: the Members' Assembly, the Board of Directors, the Supervisory Board, and those responsible for the Cooperative's management.
  35. The Wheel of Good Governance The wheel of good governance To help with your governance, the key areas of governance that should be in place within a thriving co-operative businesses. They are: • Purpose • An Effective board • Operations, and Processes by staff • Performance and Roles • Members and Participation Ref: What is Good Governance Co-operatives UK
  36. Commitment Make your good governance framework Start building your own governance framework board ensures accountability, fairness and transparency Engagement of stakeholders The “ethical tone” and how the cooperative conducts itself Compliance and performance
  37. Preventing Abuses in Coop Governance Good Governance Issues Accountability Directly or indirectly acquiring or turning any business opportunity which ought to be available to the Cooperative to your own or someone else’s advantage. Board interference in management duties. Management decisions may cause a conflict of interest. No accountability to the general assembly, officers & employees, established strategic direction, achievement of targets, prepared plan, and budget, monitored mgt’s implementation of approved policies. Transparency No report/No evidences of transparency process No voting procedures result in mistrust of counting and disclosing votes No minutes of formal recording and deliberations during meeting/GA No audit or no deliberations of the report of the external and internal auditors No transparent relations Financial statements are not compliant with generally accepted accounting principles & local regulatory standards and should be available to members Another bias is when some officers sanitize records and provide a one-sided story of situations. Such scenario violates the essence of transparency in cooperative governance.
  38. Good Governance Issues Equitable and inclusive No sense of belongingness/representativeness No representation of varied groups during GA Fair and equal treatment of members/groups Favoritism in policy applications like misconduct Biased in hearing conflicts Responsibility Lack of understanding on the functions of the Board from that of management staff often leads to miscommunication if not confusion resulting in that overlapping of functions Lack of understanding on the functions of the Board from that of management staff often leads to miscommunication if not confusion resulting to that overlapping of functions Willfully and knowingly vote for or assent to patently unlawful acts, or who are guilty of gross negligence or bad faith in directing the affairs of the Cooperative or acquire any personal or pecuniary interest in conflict with their duties as Directors, officers, or committee No established the condition that facilitates collective decision making. No sharing of governance practices No separation of duties and responsibilities between officers and management No policy of involvement in the community No formal strategic planning and management processes No clear understanding of the actual duties, responsibilities, accountabilities and liabilities of the Board of Directors as a body and as individual Directors Delayed and often fragmented decision-making process Inactive and not engaged Board of Directors Lack a commitment or awareness of the need to develop cooperative management and generally do not recognize the crucial leadership role in defending cooperative purpose and values
  39. Good Governance Issues Effective & Efficiency Non monitoring results of operation Abuses on the use of resources: Remuneration, Transportation, Communication, Travel, Training Entertainment Excessive spending for non-earning assets (building, cars, computers etc.) High operational cost No efficient channel to transmit information, receive criticism and suggestion No analysis on exposure to risk which may affect the whole system in the cooperative Irregular distribution of net surplus Decrease profits/Decrease sales/interest on loans Increase of receivables/ loan delinquency No rotation on directors, and compliance officers Struggling to provide benefits, e.g., health-disability-life insurance, and retirement plans No knowledge, experience and training of Directors are not business related/Lack of policies and procedures that are needed to sustain operations and promote long-term viability Traditional product, good and services offered low technological innovations Reliance on extensive government support
  40. Good Governance Issues Consensus Oriented With stronghold leadership or management The concentration of powers to some officials reduces the ability of the remaining officials to act. The emergence of a set of varied interests of members causes conflict. No collective action Lack of mutual trust No volunteerism in action Too many meetings and discussions without anything getting resolved No strengthening of the associative bond that were the basis of cooperative establishments Rule of law Social injustice Presence of conflicts between officers and management or management and members. Non compliance to the submission of mandatory reports. Non compliance to statutory reserves and other relevant financial standards for financial institutions. There are no regular annual external audits & changing the auditor at least every 3-5 years in a competitive bidding process.
  41. Good Governance Issues Participation Inactive participation in the meeting. No economic participation like patronizing the services of the cooperative. Do not follow policies. Non monitoring results of operation They are not voicing their interest. No internal mechanisms for participation Lack on interest to participate/passive participation Inactive committees No exchange of ideas and opinions No strategic partnership among cooperatives through Fed/ union which is essential in maximizing resources and minimizing costs Coop management practices in some cooperatives are still very reactive and less participative
  42. Prevention Cooperatives should re-examine their roles and cope with the challenges around them. •Develop Code of Governance and Ethical Standard to be observed by the members, officers and employees of the cooperative subject to the approval of the BOD and ratification of the GA and Monitor compliance with the Code of governance and Ethical Standards and recommend to the BOD measures to address the gap if any. •The Board, committees, and officers should understand and apply the concepts of good governance with the correct values • Clarity and delineation of functions need to be understood based on organization structure, functional chart, and manual of operations that detail job descriptions or responsibilities. • To secure effective representation and participation of members during GA • A quality voting procedures fully independent and self-governed in conducting the election of officers. • A cooperative shall have placed mechanisms favoring participation to bodies CDCs/RCOs/ Fed/Unions/Sectoral/Cluster Representations – PSR NEDA
  43. • Independence of the Audit Committee • Offices and staff should have access to training to perform their duties. • A policy or criteria securing no economic and functional relationship between officers and the Audit Committee. • The participation of members should be encouraged by establishing an environment and instruments empowering members to express themselves and be heard, mainly to develop a sense of belongingness and the ability to affect the course of cooperative affairs. • Establish a channel for imparting information to members.
  44. • Establish mechanisms to clarify members on activities and results and a favorable environment to capture members’ criticisms and proposals. • Encouraging sectoral leaders who shall serve as a link between the cooperative and members. • A well-administered cooperative plan and its development as well as long-term continuity. • Adequately introducing innovation and renovation of administration. • Policy on a transparent compensation criterion in line with the financial ability of the cooperative and remuneration paid for similar official per category of the cooperative.
  45. • Decision of the Board shall override the individual interests of members. • Newly elected members shall receive the information needed for the effective action, including knowledge of cooperative history, structure, ACBL. Guidelines, systems, knowledge of regulating bodies, policies, rules and procedures, annual reports, minutes, ordinary meetings, opinions of the external and internal audit committee, strategic planning, and detailed economic and financial conditions. • The cooperative shall have a risk management policy fully disseminated to the employees of the cooperative, documenting criteria and procedures.
  46. Governance and Management Report (GMR)
  48. Annex A PERFORMANCE AUDIT REPORT - GOVERNANCE AND MANAGEMENT REPORT A. Governance Report Std Points A.1 General Assembly 18 A.2 Board of Directors 46 A.3 Election Committee 7 A.4 Audit Committee 8 A.5 Education Committee 11 A.6. GAD Committee 10 A.7 Mediation and Conciliation Committee 11 A.8 Ethics Committee 9 A.9 Other Committees A.10 Secretary 15 A.11 Treasurer 9 A.12 CEO/GM or its equivalent 7 100
  49. B. Management Reports/Audit B.1 Organizational/Operational Structure 3 B.2 Systems and Procedures 18 B.3 Human Resource Records 4 B.4 Performance Evaluation 2 B.5 Compensation and Benefits 4 B.6 Compliance to Government Requirements 10 41 C. Partnership, Linkaging & Networking 5 D. Membership Participation 3
  51. Prepared by: Audit Committee Total Points Governance and Management x 40% S T E P S x 60% Grand Total 100%
  52. Merilee Grindle Harvard Kennedy School Good governance is important; it is a condition that we can hope all the world’s people can enjoy. At the same time, there is much to be understood about the concept and about how it is achieved in practice. Good governance is important; but like many other good ideas, it is not a magic bullet.
  53. Six principles have been recognized b y the Thai government - these are Morality, the Rule of Law, Accountability, Participation, Responsibility, and Cost- effectiveness (Economy). These principles have been established to support the well-being of the people and to assist in the achievement of the government’s tasks, making them effective and worthy. Thailand, 2010
  54. Good practices of governance bring contributions to reduce the challenges of taking collective decision and monitoring executive action and to ensure cooperative members right, and the duty, of selecting the future path of the cooperative. Brasilla, 2008
  55. Fighting corruption is not just good governance. It's self- defense. It's patriotism. Joe Biden Our future cannot depend on the government alone. The ultimate solutions lie in the attitudes and the actions of the American people. Joe Biden My countrymen: we have reached a turning point in our history. The choice is yours. Shall we venture into this brave new world, bright with possibilities, or retreat to the safety of our familiar but sterile past? I am for crossing the frontier. Ferdinand Marcos
  56. Everything in your life is a reflection of a choice you have made If you want different result, make a difference choice