The document outlines a process for optimizing an organization's IT portfolio through application rationalization. It involves analyzing applications based on criteria like performance, risk, business criticality and compliance to identify optimization opportunities. Applications are then scored and decisions made on consolidation, replacement or retirement. The process results in cost savings, improved efficiency and meeting business needs through eliminating redundancy, rationalizing applications and prioritizing high-value projects.

1. Providing:
• Cost Savings
• Improved Efficiency
• Maximized ROI
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2. • Implement major IT modernization
• Replace Legacy systems
• Move systems to the cloud
• Consolidate databases
• Eliminate redundancy and rationalize agency’s
applications
• Improve management of Federal projects/ stop
failing projects
• Deliver meaningful functionality in a timely manner
• Develop a long range IT vision or roadmap
What are the Issues/ Pains?
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3. Prioritize
IT Resource Project
and Fund
Roadmap Analysis Portfolio
Projects
This results in improved efficiency and meets the business needs.
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4. 4

5. From Concept to Benefit:
Results of this process: portfolio of the highest value investments with
assurance that resource capacity meets demand and IT is implementing
optimized improvements needed for the organization’s applications and
systems.
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6. Here we see where we need to investigate systems and applications to
look at issues around performance, risk, business criticality and cost.
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8. We need to drill down on IT systems and
applications that are not performing
well, risky, don’t fit the process or aren’t
satisfying users.
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9. We have applications that do not fit the process, are risky and have
other performance issues. We need to make decisions about these
applications.
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10. The scores provide valuable information for optimizing decisions.
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12. We can combine
similar projects into
programs for
efficiency
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15. Looking at Priorities and Resource capacity/ demand to ensure the the
Portfolio of projects provides maximum value and projects are
successful.
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16.  What do we need to know to make decisions about our IT
Applications and systems?
 Process fit Finding:
 User satisfaction • Redundancy
• High maintenance cost
 Amount of risk
• Lack of support
 Adherence to technical standards Compliance issues
•
 Performance • Security issues
 Business criticality • Data integrity issues
 Redundancy • Poor performance
• Threat of system failure/ outage
• Not meeting business needs
• Inefficiency
• Lack of flexibility, adaptability, agility
With this specific information, we can score and analyze to support
critical decisions.
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17.  Improved decisions
 Cost Savings
 Improve Efficiency
 Meet Business Needs and tie IT efforts to Strategic
Plan
 Eliminate Redundancy
 Phased approach for quick wins
 Improve Project Management
With this specific information, we can score and analyze to support
critical decisions.
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18. Key Features Benefit
Change Management Robust stakeholder analysis, communications
planning, process transition mapping minimizes risk
of project failure
Phased Approach Ensures solution is implemented at appropriate pace
for the organization, utilizing phased approach to
achieve quick wins & ensure project success.
Objective Criteria for Repeatable approach to develop objective criteria to
Decision Making ensure that the organization makes decisions based
on information that supports the desired outcomes.
Portfolio Management Gives the organization flexibility to handle change:
Method Budget cuts, funding delays, short staff, changing
mandates, changing strategy.
How do we ensure success?
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19. Carolyn Reid
 csreid1@cox.net
 602-882-5292
Utilizing expertise in:
 www.carolynsreid.com Portfolio Management
Risk Management / Mitigation
Change Management
Application Rationalization
Program Management
Utilizing best practices to provide proven solutions with
track record for cost savings, improved efficiency,
maximized ROI and optimized decisions
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