Quick explanation of what a virtual meeting is, along with some examples and some considerations.

1. Virtual
Mee+ngs?
(and
how
to
have
them)

2. What’s
a
Virtual
Mee+ng?
• Short
version:
a
mee+ng
where
all
par+cipants
are
not
in
the
same
physical
loca+on
• Expanded
version:
a
mee+ng
where
all
par+cipants
are
not
in
the
same
physical
loca+on
or
are
par+cipa+ng
in
the
mee+ng
at
the
same
+me

3. What
makes
them
different?
• Money:
how
much
does
the
technology
cost?

4. What
makes
them
different?
• Money:
how
much
does
the
technology
cost?
• People:
how
many
people
are
involved?

5. What
makes
them
different?
• Money:
how
much
does
it
cost?
• People:
how
many
people
are
involved?
• Presenta+on:
what
type
of
mee+ng?

6. What
makes
them
different?
• Money:
how
much
does
it
cost?
• People:
how
many
people
are
involved?
• Presenta+on:
what
type
of
mee+ng?
• Richness:
is
there
any
extra
communica+on?

7. What
makes
them
different?
• Money:
how
much
does
it
cost?
• People:
how
many
people
are
involved?
• Presenta+on:
what
type
of
mee+ng?
• Richness:
is
there
any
extra
communica+on?
• Time:
when
are
the
non-­‐present
people
watching?

8. Virtual
mee+ng
technologies
Telephone:
• Money:
cheap!
• People:
lots!
• Presenta+on:
balanced
• Richness:
nope!
• Time:
synchronous

9. Virtual
mee+ng
technologies
Document
sharing
service:
Examples:
Dropbox,
Google
Docs,
Google
Drive,
SlideShare,
Adobe
Workspaces,
MicrosoN
whatever,
every
wiki
in
existence

10. Virtual
mee+ng
technologies
Document
sharing
service:
• Money:
cheap
to
not
at
all
cheap
• People:
lots,
sort
of
• Presenta+on:
mostly
unbalanced
• Richness:
nope!
• Time:
synchronous
or
asynchronous

11. Virtual
mee+ng
technologies
Desktop
sharing
service:
Examples:
MicrosoN
Live
Mee+ng/Lync,
WebEx,
join.me,
Yuuguu

12. Virtual
mee+ng
technologies
Desktop
sharing
service:
• Money:
cheap
to
not
at
all
cheap
• People:
lots*
• Presenta+on:
mostly
unbalanced
• Richness:
nope!
• Time:
synchronous

13. Virtual
mee+ng
technologies
Webinar
presenta+on
service:
Examples:
GoToWebinar,
Watchitoo,
MicrosoN
Live
Mee+ng/Lync,
WebEx,
so
very
many
other
companies

14. Virtual
mee+ng
technologies
Webinar
presenta+on
service:
• Money:
cheap
to
not
at
all
cheap
• People:
lots*
• Presenta+on:
unbalanced
• Richness:
some
(possibly
2
channels)
• Time:
synchronous

15. Virtual
mee+ng
technologies
Video
hos+ng
service:
Examples:
YouTube,
Vimeo,
many
others
that
aren’t
free

16. Virtual
mee+ng
technologies
Video
hos+ng
service:
• Money:
cheap
to
not
at
all
cheap
• People:
lots*
• Presenta+on:
completely
unbalanced
• Richness:
some
(2
channels)
• Time:
completely
asynchronous*

17. Virtual
mee+ng
technologies
Video
conferencing:
Examples:
Skype,
ooVoo,
Mee+ngBurner,
dedicated
hardware
(Polycom,
Cisco/Tandberg,
LifeSize)

18. Virtual
mee+ng
technologies
Video
conferencing
service:
• Money:
cheap
to
not
at
all
cheap
• People:
two
to
many*
• Presenta+on:
balanced
• Richness:
some
(2
channels),
some+mes
• Time:
synchronous

19. Virtual
mee+ng
technologies
Virtual/immersive
conferencing:
Examples:
Second
Life,
vConferenceOnline

20. Virtual
mee+ng
technologies
Virtual/immersive
conferencing:
• Money:
probably
not
cheap
• People:
lots*
• Presenta+on:
balanced
or
unbalanced
• Richness:
hoo
boy
• Time:
synchronous

21. What
should
you
use?
• What
do
you
need
to
accomplish?

22. What
should
you
use?
• What
do
you
need
to
accomplish?
• What
can
you
afford?

23. What
do
you
need
to
provide?
• Connec+vity

24. What
do
you
need
to
provide?
• Connec+vity
• Equipment

25. What
do
you
need
to
provide?
• Connec+vity
• Equipment
• Support

26. What
kind
of
connec+vity?
• Telephone
requirements?
• Wired
network
requirements?
• Wireless
network
requirements?

27. What
kind
of
equipment?
• Telephones?
What
kinds?
• Computers?
What
kinds?
• Dedicated
hardware
(VTC
or
video)?

28. What
kind
of
support?
• How
much
are
you
trying
to
accomplish?
• How
much
do
you
understand?
• How
much
spare
+me
do
you
have?

29. It’s
demonstra+on
+me!

30. Dan
Bidwa
(dbidwa@gmail.com)
John
Connelly
(connelly@sei.cmu.edu)