1. 01 Setup GMail account The official communications tool in AIESEC 0910_IM_LC_01 GMail Account Setup_v02.pptx
2. Register your AIESEC GMail account Go to http://www.gmail.com Click in your bottom right hand corner. Fill in the blanks required EXCEPT … 0910_IM_LC_01 GMail Account Setup_v02.pptx
3. Guidelines for Desired Login Name 3 parts of the domain name englishnamefamilyname.aiesec englishname: Steve, Jane, David, etc familyname:Leung, Wong, Chan, Tsui, etc Example: Bobby Wong bobbywong.aiesec ALL small CAPS Remember to 0910_IM_LC_01 GMail Account Setup_v02.pptx
4. Guidelines for Conflicted Login Name If cases on the right happened, then… 1. Use family name + initials E.g. Bobby WongWing Yin bobbywongwy.aiesec 2. Use current term E.g. bobbywongwy0910.aiesec 3. Contact us (infomgt@aiesechku.org) Successful case shown on the right 0910_IM_LC_01 GMail Account Setup_v02.pptx
5. Congratulations ~! You are now using the MOST powerful web email tool, ENJOY !!! 0910_IM_LC_01 GMail Account Setup_v02.pptx
6. 02 Official Email address application procedure yourname@aiesechku.org 0910_IM_LC_02 Official Email address application procedure_v01.pptx
7. 3 Steps to have your AIESEC HKU official email address Create your AIESEC GMail account (For details, refer to 0910_IM_LC_ 01 GMail Account Setup_v01.pptx) Send your email infomgt@aiesechku.org with subject “[IM] Create official email address”. Just leave the content blank. This process may take few days to complete and you will receive an email as follows If you cannot receive the email, please send the email to us again. 0910_IM_LC_02 Official Email address application procedure_v01.pptx
8. Sample reply Dear AIESECer, When you see this message, it means that your official email address has been activated. The name of the official email address will be on the sender’s list of this email.If you want to use this official email address to send email, please refer to the attachment or subscribe our IM Wiki later. Best Regards, IM Team 0910_IM_LC_02 Official Email address application procedure_v01.pptx
9. Tips (For Reference Only) The ground rules of the official email address are as follows: 0910_IM_LC_02 Official Email address application procedure_v01.pptx
10. Congratulations ~! Your AIESEC HKU official email has been created. 0910_IM_LC_02 Official Email address application procedure_v01.pptx
11. 03 Official Email address in GMail 0910_IM_LC_03 Official Email address in GMail_v02.pptx
12. 7 steps to use AIESEC official email address in GMail Login to your GMail and click “Settings” Go to “Accounts” Click “Add another email address you own.” 0910_IM_LC_03 Official Email address in GMail_v02.pptx
13. 7 steps to use AIESEC official email address in GMail Type the official AIESEC HKU email address. (xxxxx@aiesechku.org), if you have not created your official email address, refer to 0910_IM_LC_ 02 Official Email address application procedure_v02.pptx. Click Next stepafter you havefinished 0910_IM_LC_03 Official Email address in GMail_v02.pptx
14. 7 steps to use AIESEC official email address in GMail A verification procedure is needed. Click “Send verification”. You are required to enter a verification code to complete the process. Copy the code (different every time) from your email and paste it then click verify. 0910_IM_LC_03 Official Email address in GMail_v02.pptx
16. 04 Official Email address in GMail as default 0910_IM_LC_04 Official Email address in GMail as default_v02
17. 2 steps to use AIESEC official email address in GMail as default Login to your GMail and click “Settings” Go to “Accounts” Click “make default” to your desired address 0910_IM_LC_04 Official Email address in GMail as default_v02
18. Switch email address before send You can always change your send address before you send the email. 0910_IM_LC_04 Official Email address in GMail as default_v02
19. Reminder Some AIESECers reflect that mails sent to AIESEC HKU official email address may lost during sending process. It is reminded that if the email is very important, send the email with your GMail account one more time. Report to infomgt@aiesechku.org for any problem found in this case 0910_IM_LC_04 Official Email address in GMail as default_v02
20. The process is completed. 0910_IM_LC_04 Official Email address in GMail as default_v02
22. What is a signature A signature is an “auto-created” text at the end of your email. It helps you… To have a quick grasp of the sender’s contact To look professional To facilitate internal communications To provide a better image to the externals Every AIESECerMUST include their signature in the email they sent to anyone. GMail can help you create a signature 0910_IM_LC_05 GMail Signature_v02.pptx
23. 4 Steps to add signature Login with your username and password Go to “Settings” (Right hand side) Under the tab “General” Scroll Down and seethe following Choose the radio button UNDER “No signature” 0910_IM_LC_05 GMail Signature_v02.pptx
24. 4 steps to add signature 4. Follow (Or Copy directly) the following format 5. Don’t forget to click “Save Changes” before you leave. EnglishName FAMILYNAME (In BIG CAPS) Position AIESEC-LC-HKU HKUSU, AIESEC in HONG KONG 09/10 ******************************************************** Mobile: Your Number|| Email: yourname@aiesechku.org | Local URL: http://www.aiesechku.org || Global URL: http://www.aiesec.org ******************************************************** AIESEC - Our international platform enables young people to explore and develop their leadership potential for them to have a positive impact in society. Refer to 0910_IM_LC 02 Official Email address application procedure_v02.pptx 0910_IM_LC_05 GMail Signature_v02.pptx
25. Sample Svensson LEUNG Local Committee Vice President (Information Management) AIESEC-LC-HKU HKUSU, AIESEC in HONG KONG 09/10 ******************************************************** Mobile: (+852) 62924214 || Email: svenssonleung@aiesechku.org | Local URL: http://www.aiesechku.org || Global URL: http://www.aiesec.org ******************************************************** AIESEC - Our international platform enables young people to explore and develop their leadership potential for them to have a positive impact in society. 0910_IM_LC_05 GMail Signature_v02.pptx 49 stars or you can copy directly when you receive Email from current AIESECer
