8. Microsoft®
Word 2010 Core Skills
Proofing Your Document
• You can use the Spelling and Grammar dialog box to check a
document’s spelling and grammar after you finish typing. You
can check an entire document or a selected portion of a
document.
8 8
15. Microsoft®
Word 2010 Core Skills
Using the Thesaurus
• The Thesaurus is a useful feature for
finding a synonym (a word with a similar
meaning) for a word in your document.
• For some words, the Thesaurus also lists
antonyms, or words with opposite
meanings.
• On the Review tab, in
Proofing group, click
Thesaurus
1515
16. Microsoft®
Word 2010 Core Skills
Using the Thesaurus
• Right clicking on a word will open a
menu box with possible synonyms
16
16
18. Microsoft®
Word 2010 Core Skills
Using Automatic Features
•Word provides many helpful features
and commands including the ability to:
– Correct errors automatically
– Save and reuse text that is used often
– Check spelling and grammar
– Find synonyms for a word
18
18
19. Microsoft®
Word 2010 Core Skills
Types of Automatic Features
• The AutoCorrect feature corrects errors as you
type
• You can create and use Quick Parts to insert
frequently used text.
• The AutoComplete feature “guesses” days of the
week and month names as you type, and then
suggests the complete word.
19
19
20. Microsoft®
Word 2010 Core Skills
Using AutoCorrect
• The AutoCorrect feature corrects errors as you type:
– corrects common capitalization errors
– Spelling errors
– Grammar errors
– Typing errors
• You can customize AutoCorrect by adding or removing
words or by changing the types of corrections made.
• When using AutoCorrect, the correction occurs after you
press the spacebar or Enter.
20
20
21. Microsoft®
Word 2010 Core Skills
Finding AutoCorrect
•To access AutoCorrect option, click File tab,
click Options, and in Proofing category, click
AutoCorrect Options
21
21
27. Microsoft®
Word 2010 Core Skills
Using AutoComplete
AutoComplete is a feature in Word that
automatically completes the spelling of days
of the week and months of the year that
have more than five letters in their names.
After you type the first four letters,
AutoComplete suggests the complete word.
27 27
Pg 117Briefly introduce which topics are covered in this lesson so students are aware of the new skills they will learn. Remind students also that all the information is available in the book as a reference so they don’t need to commit anything to memory or take notes.
Pg 118Objective 5.1Ensure you check which language has been set on the computers in the classroom before beginning this course, especially if you share the classroom. You should be comfortable with knowing where to check and change it if you should have more than one language set for the computers. Ensure the one you want to use is set up as default on all the computers.This outlines some of the basic rules for how spelling and grammar work but you will be able to go into more detail as you progress through this lesson.
Pg 118Objective 5.1Ensure you check which language has been set on the computers in the classroom before beginning this course, especially if you share the classroom. You should be comfortable with knowing where to check and change it if you should have more than one language set for the computers. Ensure the one you want to use is set up as default on all the computers.This outlines some of the basic rules for how spelling and grammar work but you will be able to go into more detail as you progress through this lesson.
Pg 118Objective 5.1Ensure you check which language has been set on the computers in the classroom before beginning this course, especially if you share the classroom. You should be comfortable with knowing where to check and change it if you should have more than one language set for the computers. Ensure the one you want to use is set up as default on all the computers.This outlines some of the basic rules for how spelling and grammar work but you will be able to go into more detail as you progress through this lesson.
Pg 120Objective 5.1The same applies here for the grammar settings as does with the spell checking. As time permits, you may want to quickly introduce how the rules work or the options available for working with grammar.
Pg 120Objective 5.1The same applies here for the grammar settings as does with the spell checking. As time permits, you may want to quickly introduce how the rules work or the options available for working with grammar.
Pg 118-119Objective 5.1Don’t spend a lot of time on the AutoCorrect option as it is discussed in upcoming slides, though it can be handy to correct those common misspellings you may have.
Pg 118Objective 5.1If possible, use more than one document in your demo so students can see how spelling and grammar work the same regardless of which document is active on the screen. The proofing tools are here as a benefit to assist in keeping documents professional looking.As you go through the descriptions on this and the next slide, ensure students are comfortable with how each works. Take special note of the Suggestions versus Add to Dictionary buttons. Some students may miss how the Suggestions list works and click Add to Dictionary as soon as they see the error, or assume when they click Add to Dictionary, the selected word in the Suggestions list is being saved to the dictionary.
Pg 120Objective 5.1This may be the most difficult for students to grasp as they may not see errors in the spelling. Many of the incorrect spellings have come to be accepted in the marketplace as the spellings appear often in magazines or newspapers, e.g., it’s or its.Provide some other words with the same sound but different spellings and meanings, e.g., son versus sun, a lot of something versus allot something to someone, lead versus led, flu versus flew, air versus heir, horse versus hoarse, etc. Ask the class to come up with some to show their understanding of contextual words.
Pg 121-122Objective 5.2This can be one of the best features to help with reducing typing errors, or may cause some people to criticize Word for “doing something I didn’t ask for”. All items on the list come from those submitted to Microsoft of commonly misspelled words, or items that people may want immediately, such as the copyright symbol.Ensure students are viewing this screen as you go through the different options with them.
Pg 123Objective 5.2This slide pretty much outlines the bottom portion of the AutoCorrect screen where you can enter items that are commonly misspelled or those you want to save time from having to type all the time. You may receive questions about the difference between using AutoCorrect versus Quick Parts versus AutoText versus macros. Each of these features have pros and cons to them. Macros are not covered until the Expert level so there’s no need to discuss these as with the other options.Give students a chance to enter an example of a common misspelled word such as micrsooft versus Microsoft, and then choose an example of one that just reduces typing time such as portal which should be changed to microsite.
Pg 123Objective 5.2This slide pretty much outlines the bottom portion of the AutoCorrect screen where you can enter items that are commonly misspelled or those you want to save time from having to type all the time. You may receive questions about the difference between using AutoCorrect versus Quick Parts versus AutoText versus macros. Each of these features have pros and cons to them. Macros are not covered until the Expert level so there’s no need to discuss these as with the other options.Give students a chance to enter an example of a common misspelled word such as micrsooft versus Microsoft, and then choose an example of one that just reduces typing time such as portal which should be changed to microsite.
Pg 123Objective 5.2This slide pretty much outlines the bottom portion of the AutoCorrect screen where you can enter items that are commonly misspelled or those you want to save time from having to type all the time. You may receive questions about the difference between using AutoCorrect versus Quick Parts versus AutoText versus macros. Each of these features have pros and cons to them. Macros are not covered until the Expert level so there’s no need to discuss these as with the other options.Give students a chance to enter an example of a common misspelled word such as micrsooft versus Microsoft, and then choose an example of one that just reduces typing time such as portal which should be changed to microsite.
Pg 122Objective 5.2Review the first five options and provide examples of how and when to use them.Ensure students understand when they may need to use Exceptions; there is no need to spend a lot of time on this feature.
