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4.-Managing-Information-Technology (2).pptx

  1. DENNIS MAMAUAG PAMITTAN Managing Information & Technology:
  2. Managing Information & Technology What is a Business Process? -Documentation a process. Managing Business Process Documentation -Reengineering the Bookstore Enterprise Resource Planning System
  3. Business Process: Process: series of tasks that are completed in order to accomplish a goal. Business Process-is a process that is focused on achieving a goal for a business. the better their processes, the more effective the business.
  4. Business Process: A process that eliminates cost or retain more profit: Example: Documenting a Process-(for Businesses) it is essential: -it allows them to ensure control over how activities are undertaken in their organization. -it allows for standardization.
  5. Business Process:  CREATE A LIST- this is simplest way to document a process.  It shows each step in the process;  Each step can be checked off upon completion.
  6. Business Process: example, a simple process, such as how to create an account on eBay, might look like this: 1.Go to 2.Click on “register.” 3.Enter your contact information in the “Tell us about you” box. 4.Choose your user ID and password. 5.Agree to User Agreement and Privacy Policy by clicking on “Submit.”
  7. Business Process: For processes that are not so straightforward, documenting the process as a checklist may not be sufficient. For example, here is the process for determining if an article for a term needs to be added to Wikipedia: 1.Search Wikipedia to determine if the term already exists. 2.If the term is found, then an article is already written, so you must think of another term. Go to 1 3. If the term is not found, then look to see if there is a related term. 4.If there is a related term, then create a redirect. 5. If there is not a related term, then create a new article.
  8. Business Process: This procedure is relatively simple – in fact, it has the same number of steps as the previous example – but because it has some decision points, it is more difficult to track with as a simple list. In these cases, it may make more sense to use a diagram to document the process.
  9. Managing Business Process Documentation -as organizations it is vital to document their process/procedures on operation. -as process change and improve, it is important to know which processes are the most recent; -it is also important to manage the process so that it can be easily updated. - “Management System”-documentation
  10. Managing Business Process Documentation “Management System” -stores and tracks documents and supports the following functions:  Versions and Timestamps- keeping multiple versions of documents.  Approvals and Workflows- editing and routing documents for approvals  Communication- notify appropriate people when a change to a document is approved.
  11. Managing Business Process Documentation Examples:  Reengineering the Bookstore: -the goal of the process redesign is simple: capture a higher percentage of students. -utilizes information technology to reduce the amount of work the students need to do in order to get their books. -thru email, bookstore sends to students updates of list of books, which students would confirm what to be delivered to them.
  12. Enterprise Resource Planning System An ERP system is a software application with centralized database that can be used to run an entire company.  Software application- the system is software, installed and configured to work specifically for an individual organization.  With a centralized database- all data in ERP system is stored in a single, central database.
  13. Enterprise Resource Planning System  That can be used to run an entire company-an ERP can be used to manage an entire organization’s operation.
  14. Enterprise Resource Planning System “The implementation of an ERP system is an excellent opportunity to improve their business practices and upgrade their software at the same time. Others ERP brings them a CHALLENGE”  Organizations must have to maintain the changes themselves: 1. Maintain a listing of these changes. 2. Retesting the system every time an upgrade is made.
  15. Enterprise Resource Planning System Some of the best –known ERP vendors:  SAP: is one of the world’s lesding producers of software for the management of business processes, developing solutions that facilitate effective data processing and information flow across organizations.  Microsoft: application that is designed specifically by microsoft for business use. - Oracle: database is a collection of data treated as a unit. The purpose of a database is to store and retrieve related information.
  16. Enterprise Resource Planning System ERP A system provides business intelligence tools such as executive information system, decision support system, easy warning system. -these tools help manufacturing operations to make data-based decisions that pertain to their overall productions process.
  17. Enterprise Resource Planning System Three (3) main reasons why companies choose to implement and ERP system into their organizations: 1. To intergrate financial data- an ERP system creates a single version of the truth to align everyone in the company in terms of costs revenues. 2. To standardize manufacturing process- an ERP system ensures that different units are using the same business processes to save time and increase productivity.
  18. Enterprise Resource Planning System Three (3) main reasons why companies choose to implement and ERP system into their organizations: 3. To standardize HR information: an ERP system can help large companies have a standard way of tracking employee time and share benefits and services offered.
  19. End---------end----- Thank you for listening and God Bless every one!!!