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TIME management for Students

  1. 1. 1
  2. 2. 2 Remember that time is money Ben Franklin, 1748 Advice to a young Dr.T.V.Rao MD
  3. 3. The predictable control an individual can exercise over a series of events. 3Dr.T.V.Rao MD
  4. 4. . The Present Yesterday is History Tomorrow’s a Mystery But Today is a Gift That’s Why They Call it The Present
  5. 5.  Today’s Medical Education is complex, over loaded syllabus. The shortage of qualified teachers, lack of teaching materials, poor coordination in the system. Ever growing specialization in specialties puts the students at confused situation. However the Darwin's theory of Survival of the fittest continues to Dominate than in the past . A wise self management of TIME is more important than past  Student is the master of Learning 5Dr.T.V.Rao MD
  6. 6.  Time must be explicitly managed, just like money  Much of this won’t make sense until later (too late?): that’s why this is on the priority list of students. 6Dr.T.V.Rao MD
  7. 7.  Time management entails more than keeping a calendar, however. It is requires identifying your obligations, carefully considering their importance, and making choices about how to use your time. 7Dr.T.V.Rao MD
  8. 8.  Review and describe common impediments to time efficiency  Describe helpful time management principles and adjunctive tools  Finish on time!!! 8Dr.T.V.Rao MD
  9. 9. 24 hours per day X 60 minutes per hour X 60 seconds per minute = 86,400 Seconds Dr.T.V.Rao MD 9
  10. 10.  Spend every second in an efficient and productive way  If you fail to use the day’s deposits, the loss is yours. Dr.T.V.Rao MD 10
  11. 11. 11  When you have completed this module you will be able to define the key concepts associated with Time Management and you will be able to:  Identify the main obstacles to effective Time Management in your daily role  Understand the nature of Time Management Dr.T.V.Rao MD
  12. 12. 12  Time is the most precious thing we have  Time is ultimately the most valuable resource  Time and how we spend it within the organization must be managed effectively  Time is totally perishable  Time cannot be stored up for use later Dr.T.V.Rao MD
  13. 13.  What you accomplish during a 24-hour period depends on your own motivation, your energy, your skills and abilities, and other resources.  Since there are always demands on your time, it may be helpful to think about what you will do with your time and to consider some strategies for more effective time management.  Time management is not a way to make you work harder and longer, but a means to help you work smarter to accomplish your work more easily and rapi 13Dr.T.V.Rao MD
  14. 14.  Everything you are today and everything you become in the future will be determined by the way you think and the way you use your time. Your attitude toward time is a critical factor in all you do and everything you accomplish 14Dr.T.V.Rao MD
  15. 15.  Talking with friends  Talking on telephone  Daydreaming  Watching television  Sleeping  Listening to music  Drop-in visitors  Reading (other than assignments)  Playing sports, games, or hobbies  Doing household chores  Partying and goofing around  Snacking and eating  Hanging out  Procrastinating or worrying Dr.T.V.Rao MD 15
  16. 16.  The clearer you are about your goals and objectives, the more efficient and effective you will be in achieving them. Clarity accounts for probably 80 percent of success and happiness. People with clear, written goals accomplish far more in a shorter period of time than people without them could ever imagine. 16Dr.T.V.Rao MD
  17. 17.  Your ability to set clear and accurate priorities on your time determines the entire quality of your life. To achieve great things, you must always be concentrating on the small number of activities that contribute the greatest value to your life and your work. 17Dr.T.V.Rao MD
  18. 18.  RANK  ____ Class attendance  ____ Relaxation  ____ Volunteer service  ____ Time with family  ____ Exercise  ____ Clubs/organizations  ____ Required reading  ____ Hobbies or entertainment  ____ Time with girlfriend/boyfriend or spouse  ____ Studying  ____ Working at a job  ____ Religious activities  ____ Shopping  ____ Grocery shopping  ____ Preparing meals  ____ Housecleaning  ____ Non-required reading  ____ Sleeping  ____ Other: _____________________________ 18Dr.T.V.Rao MD
  19. 19. Weekly Expenditure of Time for Personal Needs, Classes, Job, Family Responsibilities, and Commuting Number of hours per week you need to sleep ________ Number of hours per week spent at work ________ Number of hours per week spent in class ________ Number of hours per week spent commuting ________ Number of hours per week used for meals ________ Number of hours per week used for personal grooming ________ Number of hours per week spent on household duties ________ Number of hours per week spent for church/volunteering ________ Total number of hours for personal needs ________ 7 days x 24 hours = 168 (Total hours per week) minus _____ (Total number of hours for personal needs = Number of hours available for study and leisure _________ 19Dr.T.V.Rao MD
  20. 20.  Make your goals specific and concrete.  Set long-term and short-term goals?  Set a deadline for your goals.  Monitor your goals.  Change goals if needed. 20Dr.T.V.Rao MD
  21. 21.  Before you start something new, you must discontinue something old. You can gain control of your life only to the degree to which you stop doing things that are no longer as valuable or as important to you as other thing you could be doing. 21Dr.T.V.Rao MD
  22. 22.  Procrastination is a major obstacle that can prevent you from practicing good time management skills.  It is the constant pushing aside of tasks that need to be completed and is the archenemy of all students. Dr.T.V.Rao MD 22
  23. 23. Beware of Distractions  Talking  Daydreaming & Doodling  Worrying 23Dr.T.V.Rao MD
  24. 24.  Take Charge of Your Lecture classes  Concentrate and Focus on the Material  Listen Critically  Connect and Capture Key Ideas Dr.T.V.Rao MD 24
  25. 25.  Be Ready for the Message  Listen to Main Concepts  Listen for New Ideas  Ask Questions 25Dr.T.V.Rao MD
  26. 26.  Identify key words, themes and main points  Relate Details to the Main Point  Listen for Clues › Note when a topic comes up more than once › Transition words signal the change in topics or new key points “In contrast to” “Let’s move on” “This will be on the next exam” “You will see this again” This one for sure! 26Dr.T.V.Rao MD
  27. 27.  Outline Method  The Cornell Method  Paragraph (Summarizing) Method  Fishbone Diagram (Listing) Method Dr.T.V.Rao MD 27
  28. 28.  Use headings and subheadings followed by course material  Easiest method with organized lectures Formal Outline Informal Outline 28Dr.T.V.Rao MD
  29. 29.  Divide your notepaper by drawing a vertical line 2 inches from the left margin.  On the right side, take your notes from class.  On the left side, write › key words › questions › comments › Examples  On the bottom, write a summary  These will make your work easier to review later  Test yourself by identifying the lecture material on the right , prompted by your comments on the left. 29Dr.T.V.Rao MD
  30. 30.  Often works best when a lot of notes are given in a short period of time and the instructor is a fast talker or the lecture is disorganized.  Listen critically for important facts.  Create your own summary of what has been presented.  Write down summary in your own words. Did you get that? No, we’d better summarize! 30Dr.T.V.Rao MD
  31. 31.  The Problem or outcome is printed in the “head” of the fish.  Identify the primary factors and connect as ribs to the backbone.  Elaborate each rib with the details related to the primary factor. 31Dr.T.V.Rao MD
  32. 32.  Always date your notes!  Paraphrase your notes!  Don’t Erase Mistakes!  For Lectures with fast talkers, consider writing in cursive or tape recording.  Use Abbreviations!  Be Organized!  Evaluate your note-taking style strategy regularly! 32Dr.T.V.Rao MD
  33. 33.  Phones and Pagers  Visitors  Meetings  “Open Door Policy”  Miscommunication  Fatigue 33Dr.T.V.Rao MD
  34. 34. 34  Why am I doing this?  What is the goal?  Why will I succeed?  What happens if I chose not to do it? Dr.T.V.Rao MD
  35. 35.  Make a ‘to do’ list each day to remind you of what you have to do each day.  Prioritize each item on the list, labeling the most important items A,  the less important items B,  and the nice to do items C.  Be sure to start with the A’s so that you complete the most important items first.  Go on to your B’s and C’s only if you find you have the time. 35Dr.T.V.Rao MD
  36. 36. 36 By some estimates, people waste about 2 hours per day. Signs of time wasting: › Messy Table and cluttered › Can’t find things › Volunteer to do things other people should do › Tired/unable to concentrate Dr.T.V.Rao MD
  37. 37. Learn when to say “NO” •You can’t do everything •Don’t undertake things you can’t complete •Remain consistent to your goals
  38. 38.  Every minute spent in planning saves ten minutes in execution. The purpose of "personal strategic planning" is for you to increase your "return energy," and return on the mental, emotional, physical, and spiritual capital you have invested in your life and career. 38Dr.T.V.Rao MD
  39. 39. • Set goals • Prioritize • Organize • Learn when to say “NO” • Use your waiting time • Concentrate on the task at hand • Consider your personal prime time • Celebrate success Dr.T.V.Rao MD 39
  40. 40.  Time management enables you to control the sequence of events in your life. Your entire life today is the sum total result of the quality of your choices and decisions to this moment. If you are not happy with any part of your life, it is up to you to begin to make different choices and better decisions. 40Dr.T.V.Rao MD
  41. 41.  Evaluate how you are spending your time. Keep a diary for three days to track tasks. Look for time that could be used more wisely, freeing up time to spend exercising or with family and friends. 41Dr.T.V.Rao MD
  42. 42.  Get plenty of exercise and sleep. Improved focus and concentration help increase efficiency, so you can complete tasks in less time. 42Dr.T.V.Rao MD
  43. 43.  Even during their medical school careers, many students take on extracurricular activities and projects that are not covered at medical school. This has made many medical student groups around the world look hard at what the needs of their members are and how best to meet them with a training programme. 43Dr.T.V.Rao MD
  44. 44.  . The range of skills is almost endless—for example, time management, communication, presenting, teaching, effective learning, working in a team, and leadership—to name just a few topics. 44Dr.T.V.Rao MD
  45. 45.  Set up your semester calendar. › Review Syllabus for class schedules. › Block all class and lab times › Highlight exams and project due dates. › Identify routine homework. › Incorporate break time.  Divide study time into 50-minute blocks.  Use spare time to review.  Don’t forget to reward yourself when you do something right.  “Work smarter, not harder.” – Alan Lakein 45Dr.T.V.Rao MD
  46. 46.  Even during their medical school careers, many students take on extracurricular activities and projects that are not covered at medical school. This has made many medical student groups around the world look hard at what the needs of their members are and how best to meet them with a training programme. 46Dr.T.V.Rao MD
  47. 47.  training beyond the curriculum should be a priority for every medical student and every group of medical students. Tomorrow's Doctors states that “students must accept responsibility for their own learning.” Receiving and using training outside the hospital will no doubt make for a better medical profession—not only doctors who know how to treat patients, but also how to deal with the non-clinical workload that comes as part of the job.  Timothy Rittman, third year medical student and training director, International Federation of Medical Students' Associations, University of Nottingham Email: tim.rittman@doctors.org.uk 47Dr.T.V.Rao MD
  48. 48. 48 Being successful doesn’t make you manage your time well. Managing your time well makes you successful. Dr.T.V.Rao MD
  49. 49. If you can dream it, you can do it” Walt Disney  Disneyland was built in 366 days, from ground-breaking to first day open to the public. 49Dr.T.V.Rao MD
  50. 50.  You don’t find time for important things, you make it  Everything you do is an opportunity cost  Learn to say “No” 50Dr.T.V.Rao MD
  51. 51. Cognitive, or mental, tasks such as reading, calculating, and problem solving are performed most efficiently in the morning. *If you are a Night Owl, shift these times about 3-4 hours later in the day. 51Dr.T.V.Rao MD
  52. 52. Short term memory tasks such as last minute reviewing for tests are best performed early in the morning. *If you are a Night Owl, shift these times about 3-4 hours later in the day. 52Dr.T.V.Rao MD
  53. 53. You are most efficient at tasks involving the use of your hands such as keyboarding and carpentry in the afternoon and early evening. *If you are a Night Owl, shift these times about 3-4 hours later in the day. 53Dr.T.V.Rao MD
  54. 54. Because of Circadian Rhythms it is best to engage in physical activity in the evening when your large muscle coordination is at its peak. Studies show you will perceive the workout to be easier in the evening. Exercising about 5 hours before bedtime improves the quality of sleep. *If you are a Night Owl, shift these times about 3-4 hours later in the day. 54Dr.T.V.Rao MD
  55. 55. C=catalyst for change A=alter thoughts to change feelings L=listen and then make a diagnosis M=make an agreement E=education and follow-up R=reach out and discuss feelings Pomm, et al. (2004)55Dr.T.V.Rao MD
  56. 56. 56  Only read something if you’ll be fired for not reading it  Note that this refers to periodicals and routine reading, which is different than a research dig Dr.T.V.Rao MD
  57. 57. By Randy Pausch, for the Building Virtual Worlds course at Carnegie Mellon, Spring 1998  Meet people properly. It all starts with the introduction. Then, exchange contact information, and make sure you know how to pronounce everyone’s names. Exchange phone #s, and find out what hours are acceptable to call during.  Find things you have in common. You can almost always find something in common with another person, and starting from that baseline, it’s much easier to then address issues where you have difference. This is why cities like professional sports teams, which are socially galvanizing forces that cut across boundaries of race and wealth. If nothing else, you probably have in common things like the weather. 57Dr.T.V.Rao MD
  58. 58. 58 By Randy Pausch, for the Building Virtual Worlds course at Carnegie Mellon, Spring 1998  Avoid conflict at all costs. When stress occurs and tempers flare, take a short break. Clear your heads, apologize, and take another stab at it. Apologize for upsetting your peers, even if you think someone else was primarily at fault; the goal is to work together, not start a legal battle over whose transgressions were worse. It takes two to have an argument, so be the peacemaker.  Phrase alternatives as questions. Instead of “I think we should do A, not B,” try “What if we did A, instead of B?” That allows people to offer comments, rather than defend one choice. Dr.T.V.Rao MD
  59. 59.  Time is free, but it's priceless. You can't own it, but you can use it. You can't keep it, but you can spend it. Once you've lost it you can never get it back.” Harvey MacKay 59Dr.T.V.Rao MD
  60. 60.  Get Started Immediately On Important Tasks.  Reduce Meeting Time.  Take Time To Plan.  Learn To Say “No.”  Remember That Now Is The Time To Put It All Together. 60Dr.T.V.Rao MD
  61. 61. 61  Have a great planning system and use it  Take on realistic goals an schedule accurately  Do not over-commit  Set and agree priorities to distinguish between urgent and important tasks  Build in some flexibility to cope with anything unexpected  Control your documents, workspace and phone Dr.T.V.Rao MD
  62. 62. 62  Don’t procrastinate – Manage Your Time Today  Define and use periods of quality time in your schedule  Learn to say No in a professional manner  Stay away from perfectionism and aim for excellence  Build in time for personal development Dr.T.V.Rao MD
  63. 63.  Find balance between: ›Academic schedule ›Social life ›Time alone Dr.T.V.Rao MD 63
  64. 64. 64  To deal with over-work, try the following › Understand your pressures › Don’t get worked up or panicked › Don’t blame everything on yourself › Walk away › Estimate time as well as possible › Agree priorities and keep them › Remind yourself that there is a limited amount of time available to you Dr.T.V.Rao MD
  65. 65.  How much time do you have?  What are your goals?  Does free time really mean free time?  Do you have a schedule?  Do you use a planner?  Do you procrastinate?  Are you equipped with Time Management Tips? 65Dr.T.V.Rao MD
  66. 66.  ONE YEAR, ask a student who failed a grade.  ONE MONTH, ask a mother who gave birth to a premature baby.  ONE WEEK, ask the editor of a weekly newspaper.  ONE DAY, ask a daily wage laborer with kids to feed.  ONE HOUR, ask the lovers who are waiting to meet.  ONE MINUTE, ask a person who missed the train.  ONE SECOND, ask a person who just avoided an accident.  ONE MILLISECOND, ask the person who won a silver medal in the Olympics. 66Dr.T.V.Rao MD
  67. 67. Athletes know the phenomenon of running with someone ahead of them to increase their times. The same effect can be achieved with studying and completing schoolwork.
  68. 68.  Select a planner that you will be likely to carry with you.  At the beginning of each semester, record test dates, project due dates etc from all of your syllabi for your classes.  Use pencil because schedules change  Keep your planner handy Dr.T.V.Rao MD 68
  69. 69.  Examine your schedule.  Be realistic about what you can accomplish.  Don’t try to juggle too many things.  Don’t set yourself up for failure.
  70. 70.  For every hour you are in class, you should study at least two hours = 70Dr.T.V.Rao MD
  71. 71. Time management really means managing yourself. It’s a way to be happier, more effective, and more successful. 71Dr.T.V.Rao MD
  72. 72. Just Keep Going And going And going And going And going… 72Dr.T.V.Rao MD
  73. 73.  We procrastinate because we fear FAILURE. › It is easier to accept that we failed because we didn’t even attempt a project than to fail at doing the project.  We procrastinate because we fear SUCCESS. › If I get all “A’s” this semester, everyone will expect the same next semester. › If I do an outstanding job on this project, my boss will just pile on more work.
  74. 74. CGQC 8/23/2007 Prioritize the Do’s 1. Address the urgent 2. Accomplish what you can early 3. Attach deadlines to everything
  75. 75.  Write things down. › Don’t rely on memory  Prioritize your list  Plan your week. › Spend some time at the beginning of each week to plan your schedule.  Carry a notebook. › Write down those great ideas and brilliant insights (capture your thoughts).  Learn to say no. › Say no to low priority requests. 75Dr.T.V.Rao MD
  76. 76.  Everything changes  never stop exploring  and never stop learning  and you will change the world  Everything happens faster than you think. 76Dr.T.V.Rao MD
  77. 77. Created by Dr.T.V.Rao MD for benefit of Students for a creative career  Email doctortvrao@gmail.com 77