1.
USING GOOGLE DOCS AND WORK
EFFICIENTLY
Dongxiao Liu(DonDon)
Graduate Intern
Scholarship Unit

2.
Outline
 What is Google Docs?
 What are Google Docs’ advantages?
 What can Google Docs do?
 Why do we need Google Docs?
 How do we utilize Google Docs in Unit?
 Brainstorm and Q&A

3.
What is Google Docs?
 A free, Wed-based word processor,
spreadsheet, presentation, and form
application offered by Google

4.
What are Google Docs’ advantages
 Free/Easy to use
 Revision history tracking
 Safely store and organize your work
 Data Safety and privacy
 Online collaboration /share in real time

5.
What can Google Docs do?
 Create basic documents from scratch or start
from template
 Upload your existing files
 Share instantly/Collaborate with others
 Publish to the web
 Edit and access from anywhere
 Collect data with forms
 Easily save and export copies

6.
Why do we need Google Docs?
 Prepare weekly assignment and schedule
 Collect feedback and data
 Gather scholarship application data
electronically
 Share thoughts/data editing in real time
 Invite schools all over the state to submit
ideas/proposals
 Conduct surveys

7.
How do we utilize Google Docs in
Unit?
 Create survey/ Collect Data
 Example: LPP funding application evaluation
Create a new
form
Via
Google
docs from
Gmail

8.
Appears in your
database as a
spreadsheet
immediately
Edit, rename,
share, delete
export anytime

9.
Add
Question
Describe
your survey
Publish it
online

10.
Describe
survey
Add
escription
Multiple choice
question

11.
Type survey
question
Choose
question type
Click done to
complete
question

12.
An
example
of survey
form
Delete
Questionnaire
Drop down
list
Edit
questionnaire

13.
Select a
theme
for
survey

14.
Make sure there is
no duplicated
response

15.
make your form
available through your
Direct URL created
Docs or Embedding
your form in another
website or portal
Google docs will
do preliminary
analysis

16.
Brainstorm and Q&A
 Is Google docs secure ?
 Storage?
 Google docs is good for?
 Google docs is not for?

17.
Thank You!

18.
Browse the template gallery for a
format that suits your need

19.
Share your docs with
your colleagues
Publish it
anytime
Choose who
you want to
share and
their rights
to access

20.
Uploading existing
file
Uploading
from various
places

21.
Responses to Survey Forms are
automatically inserted in attached
Spreadsheet in your Google Docs
Account