Presentation given as part of DRI Members Repository Training on 12th March 2019. The presentation gave a recap of the Preparing your Collection for DRI course and the user roles within DRI.

1. DRI Presentation

2. DRI Presentation
1. Organising Your Collection
•Principle of provenance
•Principle of original order
•Order of collection: identify major groupings and sub-groupings,
the filing order, missing areas and gaps. These will be based on
similar activities or function
•ISAD(G) – an international standard for describing archives (but
not the only one, eg. DACS, IGAD)

3. DRI Presentation
Example: The Michael Healy collection

4. DRI Presentation
3. Understanding Copyright
•Copyright is a property right, automatically applies from point of creation
•Copyright is NOT relinquished by publishing a digital object openly online.
•DRI encourages publicly accessible data; Open Access where
appropriate; CC-BY licensed metadata and CC licensed objects.
•DRI & Depositor take all steps needed to ensure material has correct CC
licences and is correct.
•Orphan works – when copyright holder is not known. Need to be placed
on Orphan Works register

5. DRI Presentation
4. Understanding Metadata
•Defined metadata: data about data
•Human readable metadata and machine readable metadata
•Different metadata standards e.g. Dublin Core, EAD etc
•XML: “Extensible Markup Language (XML) is a markup
language that defines a set of rules for encoding documents

6. DRI Presentation

7. DRI Presentation
Administrative Roles in the DRI

8. DRI Presentation
Three Roles:
•Organisational Manager
•Collection Manager
•Edit User

9. DRI Presentation
Organisational Manager
•The most senior user from an institution
•Signs OM agreement with the DRI (contract)
•Full Access controls to their institution’s collections in
the DRI
•The Organisational Manager is responsible for
assigning Manager User and Edit User roles in the
DRI

10. Roles Organisational Manager Manager User Edit User
Add Manager Users 
Assign Manager Users to
collections

Add/remove Edit Users 
Create collections and
metadata

Create digital objects 
Associate Depositing
Institutions

Set access permissions 
Create sub-collections 
Delete unpublished
objects

Mark individual objects
as reviewed

Review and publish
collections


11. Roles Organisational Manager Manager User Edit User
Add Manager Users  
Assign Manager Users to
collections
 
Add/remove Edit Users  
Create collections and
metadata
 
Create digital objects  
Associate Depositing
Institutions
 
Set access permissions  
Create sub-collections  
Delete unpublished
objects
 
Mark individual objects
as reviewed
 
Review and publish
collections
 

12. Roles Organisational Manager Manager User Edit User
Add Manager Users   
Assign Manager Users to
collections
  
Add/remove Edit Users   
Create collections and
metadata
  
Create digital objects   
Associate Depositing
Institutions
  
Set access permissions   
Create sub-collections   
Delete unpublished
objects
  
Mark individual objects
as reviewed
  
Review and publish
collections
  

13. DRI Presentation
Use case
A library containing four collections suitable for deposit. The
head librarian is assigned as Organisational Manager.
The Head Librarian assigns two members of staff as a Collection
Manager, one for each collection/project.
A librarian is assigned as a Collection Manager and given access
to the collection. They write a description of the collection to
give contextual information to the project.

14. DRI Presentation
Use case
There are 10,000 digital objects in the collection, each of which
consists of the digital asset (the image) and a metadata file
(Dublin core in XML). The library has two assistant librarians to
help ingest the collection into DRI, the Collection Manager
assigns these assistant librarian the Edit User role.