MnSCC Large Grant Opportunity Webinar

Achieving Real Energy
Reductions Through
Student Leadership
RFP How‐To Webinar | 3:45 PM November 18, 2009

www.SchoolsCuttingCarbon.org


Webinar Overview
1. Introduction to the Request for Proposal (RFP)
2. Eligibility Criteria
3. Grant Proposal Content
4. Review and Evaluation of Proposals


Introduction to RFP
The MPCA will award 10‐15 Grants of up to $20,000
Requirements :
• Must Demonstrate Student Leadership, and
• Must result in measurable carbon reductions
We strongly encourage creative proposals to integrate these
projects into the curriculum, school operations, and the
surrounding community!

DEADLINE TO SUBMIT is DECEMBER 3, 2009 at 5:00 PM CST
Click here to download the Grant Application

Eligibility Criteria
• Only MnSCC program participants are eligible to apply
• Only projects that achieve measurable reductions in
energy use and carbon emissions and have strong
student leadership are eligible projects
• Only costs directly incurred through work activities that
are solely related to and necessary for producing the
project are eligible costs
• There are a number of ineligible costs, please refer to the
RFP for an inclusive list


Proposal Content
A. Section I. Applicant information

B. Section II. Project information

C. Section III. Project Proposal

D. Conflict of Interest Form


Section I: Applicant Information
Be sure to include the name and contact
information of your school’s authorized
representative; this person is authorized to sign a
contract on behalf of the school.

Also, find out if your school’s MnSCC web page is
up‐to‐date with your MnSCC activities AND
whether your school has continued tracking its
energy use with ERM or the “B3” database.


EXAMPLE: Applicant Info
Applicant Information:

Name of School: Loon Lake High School Mailing Address: 1234 Hwy 2
City: Loon Lake, MN Zip Code: 55656
Authorized Representative: This is the Title:
person allowed to sign checks for the school
E‐mail: Phone:
Website: Fax:

• Has your school’s MnSCC web page been kept up to date to fully describe your MnSCC
project activities?  YES

• Has your school’s reporting of energy data to ERM or the “B3” database been kept up
to date?  YES


Section II: Project Information
Components:
• Project Title
• Project Description (Summarize in a
paragraph; 150 word limit)
• Grant Funds Requested (Max $20,000.00)
• Matching or In‐Kind Funding (funding that
your school or another source will provide)
• Total Project Funds (add up the grant funds,
other funding)

EXAMPLE: Project Info & Description
Lighting Retrofit, LED Exit Signs, and Computer Swap‐out and
Power Adjustments

Description of Project:
Lighting: To replace 82 two‐bulb fluorescent  T12 light fixtures with
T8 fixtures, ballasts and bulbs, throughout the school in
classrooms and hallways.
Exit Signs: To replace 46 Exit signs from incandescent to LED
lighting.
Computer power adjustments: To set Energy Star power controls
on all 200 computers in the school.


EXAMPLE: Project Info & Description
Project Title: Lighting retrofits, swap‐outs, and computing changes
Project Start Date: 1/2010
Project End Date: 9/2011
Grant Funds Requested: $20,000.00
Matching or In‐Kind Funding: $36,500.00
(See details attached)
Total Project Funds: $ 56,500.00


Section III: Project Proposal
Description of the Project Team – what roles will
teachers, students, administrators play in this
project? Are there project partners?
Project Work Plan
– Goals, activities, role of the team members
– Intended energy and carbon impacts
– Intended educational impacts
Project Sponsors – Who are they? What are their
roles?
Project Schedule

EXAMPLE: Project Proposal
Description of the Project Team

Students’ Role:  “The Players” Students have identified a lighting retrofit and computer workstation energy use
management as the most feasible energy efficiency project at Loon Lake High School.  The Loon Lake Environmental
Club will play a principal role in this project by developing fact sheets and brochures for parents and community
members about energy consumption and specifically, the school’s lighting retrofit project.  Additionally, students will
participate in focus groups with administrators and teachers to determine how information regarding energy efficiency
can be incorporated into the classroom.  They have already been a strong push for this project – by voicing their ideas
and support at every event from school board meetings to Friday night football games.

Teachers’ Role:  “The Coaches” Teachers will be responsible for guiding the students through the RFP process and
encouraging them to fill out pieces of the grant application.  Teachers will  seek out and then act as the liaison between
students and potential technical or funding resources.  Lastly, teachers will be responsible for implementing the
suggestions developed by the focus groups and integrating energy efficiency into their classroom discussions.

Administrators’ Role: “The Managers” The administration will be responsible for securing funding opportunities and
requiring that energy efficiency is integrated into the learning environment.

PROJECT SPONSORS: A number of financial partners will be instrumental in making this project happen, the retrofit
includes funding from… (list sponsors and amounts here)


EXAMPLE: Project Work Plan
Project Goal:  To educate students and the greater community about the benefits of clean energy and to offset the
carbon dioxide emissions of Loon Lake High School.
Objective 1: To reduce carbon output from energy use at Loon Lake High School
Task A: Install lighting retrofits in hallways and classrooms of Loon Lake High School
Sub‐task 1: Calculate the average monthly kWh energy use by the school (Work with utilities to gather
and calculate this data)
Sub‐task 2: Determine lighting retrofit payback
Sub‐task 3: Raise awareness around the campus and community
Sub‐task 4: Secure funding sources
Sub‐task 4:  Evaluation (calculate the actual carbon savings)

Timeframe and Schedules:
Task A:  September 2006 – September 2008
Sub‐task 1:  Completed by the students by October 31, 2006
Sub‐task 2: Completed by administrators and project leaders by January 31, 2007
Sub‐task 3: Completed by the students throughout the project process; by December 31, 2009 students will compile a
brochure for parents and community members about the primary goals of the project, by June 1, 2010, students will
compile a fact sheet about the technical aspects of the project, by January 1, 2011, students will write newspaper
articles regarding the progress of the project, by June 1, 2011, students will create a website about the project and on
December 15, 2011, students will present at the school board meeting about the project.
Sub‐task 4: Completed by administrators and project leaders by October 1, 2010.
Sub‐task 5: Ongoing – initial evaluation to be completed by September 30, 2011.


EXAMPLE: Project Work Plan
Responsibilities:
Sub‐task 1: Students – spearheaded by Loon Lake Environmental Club
Sub‐task 2: Administrators and Project Leaders – spearheaded by School Board Representative
Sub‐task 3: Students – throughout various writing/composition classes
Sub‐task 4: Administrators and Project Leaders
Sub‐task 5: Ongoing – initial evaluation to be completed by Project Partners (ERM)

Deliverable Results:
Task A:  Measurable carbon reductions
Sub‐task 1:  Average monthly consumption data inventory
Sub‐task 2:  Payback for lighting retrofit
Sub‐task 3:  Public support, contributions, interest
Sub‐task 4: Funding for project from various sources
Sub‐task 5:  Data for use by students in classrooms, Fostering support for similar projects

Measures for success: A reduction in carbon outputs from Loon Lake High School and behavioral changes in
energy consumption at the individual and classroom scale (for example)

Budget/ Estimated costs: (This will be tailored to your own specific projects)


EXAMPLE: Project Proposal
INTENDED IMPACTS:
The lighting retrofit (assuming a switch from 40‐32W per light, 2 bulbs per fixture with 82 fixtures, usage of 15
hours/day, $10/fixture labor, $50/fixture materials, $2.25/fixture for disposal) will result in 20,113 kWh/year
savings with a 30.45 month payback period.
The LED exit signs (assuming a switch from 40‐2W per light, 2 bulbs per sign with 46 signs, usage of 24 hours/day,
$10/sign labor, $20/sign materials, $.25/sign for disposal) will result in 30,625 kWh/year savings, with a 5.45
month payback period.
The computer power settings change (with all 200 computers with new power settings) will result in 71,875 kWh/year
savings.
In total, the project will result in 122,612 kWh/year savings, which translates into 221,930 lbs of CO2
and $12,261.00 in energy costs per year.

From an educational perspective, there are a number of classroom and community benefits of having a
renewable energy system on site such as:
– graphing production output on a daily, weekly and monthly basis
– the social implications of reliance on finite supplies of fossil fuels and our need to reduce consumption
– the environmental implications of reliance on finite supplies of fossil fuels
– leadership in energy efficiency


Conflict of Interest Disclosure
What is a Conflict of Interest?
When a person in a position of trust has
competing personal and professional interests
making it difficult to fulfill their professional
duties without bias.
**Filling out this form will not disqualify your
application; please provide details about
relationships which may appear to create a
conflict of interest


Proposal Review & Evaluation
General Instructions
• FOUR (4) copies of this proposal are required for submission;
original signed and three (3) copies
• Print double‐sided on recycled paper
• Fax and E‐mail submissions are NOT acceptable!
Pass/ Fail Criteria
• Proposal must be received on time by MPCA
• Proposal is signed by school’s Authorized Representative
• Proposal must contain a completed Conflict of Interest
form in the specified format; only ONE (1) copy of this
form is required for submission


Proposal Review & Evaluation
Substantive Criteria
PROJECT DETAILS – 45 POINTS
• Project goal, activities and timeline – 25 points
• Student Team Participation – 15 points
• Other Project Members – 5 points

PROJECT IMPACTS – 55 POINTS
• Energy and Carbon Impacts – Cost/Benefit Analysis – 25 points
• Sustainable Impacts – Long‐Term Actions – 15 points
• Educational Impacts – 10 points
• Measuring and Reporting – 5 points


Impact Evaluation
Energy and Carbon Impacts
BENEFIT/ COST ANALYSIS
• Clearly identify reductions in carbon and
energy use over the lifetime of the project
(even if this is after the grant ends June 30,
2011)
• Discuss what the project will cost
compared to its energy and carbon
benefits both in the short or long term
• What is the return on investment? (use
the ERM carbon calculator on the MnSCC
website to help you determine this!)


Impact Evaluation
Sustainable Impacts
LONG‐TERM IMPACTS
• Long‐term carbon and energy
use reductions
• Changes in student behavior
• Changes in school operations
• Actions taken to implement
ERM recommendations


Impact Evaluation
Educational and Other Impacts
LONG‐TERM IMPACTS
• Will the project be integrated into school curricula or
operations?
• Could this project be replicated by other schools?
• How will you promote your project?
• Will your program have benefits outside of those related to
education or energy? If so, what are they?
• How will the project benefit the community at large?


Questions about the RFP?

WE’RE HERE TO HELP YOU!

phone: Patrick Santelli, Project Coordinator, (612) 625‐3759
Mollie Thompson, Program Assistant, (612) 626‐1028

e‐mail: schoolscuttingcarbon@cleanenergyresourceteams.org
mnscchelp@cleanenergyresourceteams.org


Additional Resources for Schools
1. Sponsorship Program
– Three levels – Gold, Silver, Bronze $1500 ‐ $500
– Sponsor a school or a technology or specific project
2. Mentoring Program
– Volunteer to help a school with implementation of projects
3. Connecting Schools with Utility Representatives
4. Identify Financial Assistance Sources
– Federal Stimulus & State Energy Efficiency Funds


Program Managers
• Clean Energy Resource Teams
• Minnesota Pollution Control Agency
• Minnesota Office of Energy Security
• Funding provided by Minnesota Environment and
Natural Resources Trust Fund as recommended by
Legislative‐Citizen Commission on Minnesota
Resources


Program Partners
• Environmental Resources Management
• USGBC Mississippi Headwaters Chapter
• Will Steger Foundation
• Youth Energy Summit (YES!)
• Transcampus Energy Action Movement (TEAM MN)
• Youth Environmental Activists (YEA MN)
• Project Green Fleet


MnSCC Large Grant Opportunity Webinar

Recommandé

Recommandé

Contenu connexe

Tendances

Tendances (20)

En vedette

En vedette (20)

Similaire à MnSCC Large Grant Opportunity Webinar

Similaire à MnSCC Large Grant Opportunity Webinar (20)

Plus de University of Minnesota

Plus de University of Minnesota (20)

Dernier

Dernier (20)

MnSCC Large Grant Opportunity Webinar