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Budget Update




Carlsbad Unified School District   http://www.carlsbadusd.k12.ca.us/
Carlsbad Unified School District




Budget Update: 11/17/2011

Recent Board Actions
On November 9th the Governing Board took action to reduce expenditures by approximately $2.26 million by the end of
2012-13. The net effect of those adjustments lowers our current projected deficit to an estimated $8.3 million.

Expenditure Reductions

                 Item                              Board Decision                             Fiscal Impact
Delay Sage Creek Opening                Open school as planned in 2013.            $200,000
                                        Reduce start-up expenses in 2012-13
                                        by $200,000. This will require us to
                                        release staff members at later dates
                                        than we had originally intended.
Reduce Administration/Management        Reduce expenditures by at least            $450,000
                                        $450,000. The proposal was to
                                        eliminate at least three admin positions
                                        and the final direction focused on the
                                        total dollar savings instead of the
                                        number of positions.
Reduce Middle School Village Leader     Reduce the number from 18 to 12 in         $15,702
Stipends                                2012-2013.
Reduce Total Employee                   No action was taken as this will be        TBD
Compensation                            resolved through collective bargaining.
Reduce Travel and Conference            Reduce current budgets by $20,000          $60,000
                                        and budgets in 2012-13 by $40,000.
                                        This essentially creates a condition
                                        where only “essential” travel/
                                        conference would be approved.




Budget Update 11/17/2011
                                                                                             1
Carlsbad Unified School District



                  Item                        Board Decision                            Fiscal Impact
Reduce Site and Departments       Sweep $100,000 from site                   $614,000
Accounts                          discretionary accounts in 2011-12.

                                  Reduce site discretionary accounts by
                                  $100,000 in 2012-13.

                                  Sweep $127,000 from centralized
                                  unrestricted accounts in 2011-12.

                                  Reduce centralized unrestricted
                                  accounts by $127,000 in 2012-13.

                                  Sweep $160,000 from ROP reserve in
                                  2011-12.
Reduce Special Education Budget   Reduce contribution by $250,000 in         $530,000
                                  2011-12 and $250,000 in 2012-13
                                  from unrestricted funds as a result of
                                  savings that have occurred due to
                                  shifting responsibilities from Non-
                                  Public Agencies and Non-Public
                                  Schools to CUSD staff. It should be
                                  noted that this is not a reduction in
                                  service, merely a more cost-effective
                                  approach.

                                  Additionally, reduce nursing service
                                  agency fees by $30,000 in 2012-13.
Reduce Textbook Expenses          No action was taken on this item as        $0
                                  we were unable to propose a way to
                                  remain compliant, provide necessary
                                  resources, and reduce costs below
                                  the $20 per student that we currently
                                  spend.
Closing Schools                   Form district wide committee to            $0 (pending February decision)
                                  determine best method to identify and
                                  implement closure of two schools and
                                  relocation of district office with intent
                                  to rent/lease as a strategy to generate
                                  revenue.

                                  Committee will bring specific proposal
                                  to the Board in February 2012.
                                  School closures would be
                                  implemented in 2012-13.




Budget Update 11/17/2011
                                                                                     2
Carlsbad Unified School District



                  Item                                Board Decision                          Fiscal Impact
Reduce/Eliminate Classified Positions     Eliminate School Administrative           $128,495
                                         Assistant, Assistant Principal (Valley)
                                                                                   Note: This figure may be reduced by
                                         effective Feb. 1, 2012.
                                                                                   bumping.
                                         Eliminate Accompanist (Valley)
                                         effective Feb. 1, 2012.
Reduce Athletic Budget                   Effective 2012-13, reduce use of          $20,000
                                         charter busses by $5,000, reduce
                                         budget for substitutes by $5,000, and
                                         reduce budget for playoff stipends by
                                         $10,000.
Reduce/Eliminate Contractual             No action was taken on this item as       $0
                                         we feel that current purchasing and
                                         bid procedures already reduce
                                         expenses in these areas.
Reduce/Eliminate Programs                All program changes are effective         $243,510
                                         2012-13:

                                         Eliminate Cal-SAFE program ($69,510)

                                         Eliminate Add-Up Drug Intervention
                                         program ($30,000)

                                         Reduce GATE testing expenses
                                         ($5,000)

                                         Reduce Articulation and Curriculum
                                         Meetings ($50,000)

                                         Reduce Schoolwise Press (School
                                         Accountability Report Cards) ($4,000)

                                         Reduce Middle School Independent
                                         Study PE expenses ($10,000) and
                                         expand eligibility for Independent
                                         Study PE credit in grades 9-12. As an
                                         example, provide credit for CIF sports.
                                         Eliminate 1.0 FTE PE teacher due to
                                         decreased need for sections
                                         ($75,000).


Given these reductions, the balance of the projected deficit would necessarily be resolved through reductions to total
employee compensation (including benefits). As of November 6, 2011, the cost of 1% for all employees is $567,294.
Dividing the projected deficit of $8.3 million by yields a potential compensation reduction of 14.6%.




Budget Update 11/17/2011
                                                                                               3
Carlsbad Unified School District




Midyear Trigger
On November 16, 2011 the Legislative Analyst Office confirmed that California tax revenues are not meeting projections
in the 2011-12 year. In fact, the projected shortfall in 2011-12 is $3.7 billion with another projected deficit of almost $10
billion in 2012-13. Recall that the statewide budget is roughly $88 billion in the current year.


In December the Department of Finance will provide an independent review and midyear “trigger” reductions to K-12
education will be based on the most favorable of those two calculations. In January the Governor provides a budget
proposal for 2012-13.


The impact on Basic Aid districts of a midyear reduction is unknown. At this time we predict that the cut would be
deferred to the following year as that has been the pattern with previous reductions to base revenue limit funding. In
spite of our anticipated implementation method, we will be monitoring the situation very carefully as it evolves. “Trigger”
reductions in either the current or next year (or both) would simply increase the amount of our projected deficit.




Revenue Enhancements
Several strategies are currently being pursued with respect to revenue enhancements that may reduce the projected
deficit. As we have indicated in the past, these potential enhancements can only be “counted” when we have certainty
about the revenue. Current strategies include:
• Renegotiating joint-use agreements with the City of Carlsbad.
• Consideration of parcel tax and/or general obligation ballot initiatives in November 2012. To get involved in the
  process, please visit http://carlsbadunified.com ... This is an emerging group of concerned parents that are looking to
  support the school district.
• Pursuing rent/lease agreements with private schools, community colleges, etc.
• Selling surplus equipment/vehicles
• Continued collaboration with the Carlsbad Educational Foundation: http://www.carlsbaded.org



Updates
Please continue to monitor the CUSD Business Services Blog for updates:
http://carlsbadusdbusiness.blogspot.com/




Budget Update 11/17/2011
                                                                                                      4

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CUSD Budget update november

  • 1. Budget Update Carlsbad Unified School District http://www.carlsbadusd.k12.ca.us/
  • 2. Carlsbad Unified School District Budget Update: 11/17/2011 Recent Board Actions On November 9th the Governing Board took action to reduce expenditures by approximately $2.26 million by the end of 2012-13. The net effect of those adjustments lowers our current projected deficit to an estimated $8.3 million. Expenditure Reductions Item Board Decision Fiscal Impact Delay Sage Creek Opening Open school as planned in 2013. $200,000 Reduce start-up expenses in 2012-13 by $200,000. This will require us to release staff members at later dates than we had originally intended. Reduce Administration/Management Reduce expenditures by at least $450,000 $450,000. The proposal was to eliminate at least three admin positions and the final direction focused on the total dollar savings instead of the number of positions. Reduce Middle School Village Leader Reduce the number from 18 to 12 in $15,702 Stipends 2012-2013. Reduce Total Employee No action was taken as this will be TBD Compensation resolved through collective bargaining. Reduce Travel and Conference Reduce current budgets by $20,000 $60,000 and budgets in 2012-13 by $40,000. This essentially creates a condition where only “essential” travel/ conference would be approved. Budget Update 11/17/2011 1
  • 3. Carlsbad Unified School District Item Board Decision Fiscal Impact Reduce Site and Departments Sweep $100,000 from site $614,000 Accounts discretionary accounts in 2011-12. Reduce site discretionary accounts by $100,000 in 2012-13. Sweep $127,000 from centralized unrestricted accounts in 2011-12. Reduce centralized unrestricted accounts by $127,000 in 2012-13. Sweep $160,000 from ROP reserve in 2011-12. Reduce Special Education Budget Reduce contribution by $250,000 in $530,000 2011-12 and $250,000 in 2012-13 from unrestricted funds as a result of savings that have occurred due to shifting responsibilities from Non- Public Agencies and Non-Public Schools to CUSD staff. It should be noted that this is not a reduction in service, merely a more cost-effective approach. Additionally, reduce nursing service agency fees by $30,000 in 2012-13. Reduce Textbook Expenses No action was taken on this item as $0 we were unable to propose a way to remain compliant, provide necessary resources, and reduce costs below the $20 per student that we currently spend. Closing Schools Form district wide committee to $0 (pending February decision) determine best method to identify and implement closure of two schools and relocation of district office with intent to rent/lease as a strategy to generate revenue. Committee will bring specific proposal to the Board in February 2012. School closures would be implemented in 2012-13. Budget Update 11/17/2011 2
  • 4. Carlsbad Unified School District Item Board Decision Fiscal Impact Reduce/Eliminate Classified Positions Eliminate School Administrative $128,495 Assistant, Assistant Principal (Valley) Note: This figure may be reduced by effective Feb. 1, 2012. bumping. Eliminate Accompanist (Valley) effective Feb. 1, 2012. Reduce Athletic Budget Effective 2012-13, reduce use of $20,000 charter busses by $5,000, reduce budget for substitutes by $5,000, and reduce budget for playoff stipends by $10,000. Reduce/Eliminate Contractual No action was taken on this item as $0 we feel that current purchasing and bid procedures already reduce expenses in these areas. Reduce/Eliminate Programs All program changes are effective $243,510 2012-13: Eliminate Cal-SAFE program ($69,510) Eliminate Add-Up Drug Intervention program ($30,000) Reduce GATE testing expenses ($5,000) Reduce Articulation and Curriculum Meetings ($50,000) Reduce Schoolwise Press (School Accountability Report Cards) ($4,000) Reduce Middle School Independent Study PE expenses ($10,000) and expand eligibility for Independent Study PE credit in grades 9-12. As an example, provide credit for CIF sports. Eliminate 1.0 FTE PE teacher due to decreased need for sections ($75,000). Given these reductions, the balance of the projected deficit would necessarily be resolved through reductions to total employee compensation (including benefits). As of November 6, 2011, the cost of 1% for all employees is $567,294. Dividing the projected deficit of $8.3 million by yields a potential compensation reduction of 14.6%. Budget Update 11/17/2011 3
  • 5. Carlsbad Unified School District Midyear Trigger On November 16, 2011 the Legislative Analyst Office confirmed that California tax revenues are not meeting projections in the 2011-12 year. In fact, the projected shortfall in 2011-12 is $3.7 billion with another projected deficit of almost $10 billion in 2012-13. Recall that the statewide budget is roughly $88 billion in the current year. In December the Department of Finance will provide an independent review and midyear “trigger” reductions to K-12 education will be based on the most favorable of those two calculations. In January the Governor provides a budget proposal for 2012-13. The impact on Basic Aid districts of a midyear reduction is unknown. At this time we predict that the cut would be deferred to the following year as that has been the pattern with previous reductions to base revenue limit funding. In spite of our anticipated implementation method, we will be monitoring the situation very carefully as it evolves. “Trigger” reductions in either the current or next year (or both) would simply increase the amount of our projected deficit. Revenue Enhancements Several strategies are currently being pursued with respect to revenue enhancements that may reduce the projected deficit. As we have indicated in the past, these potential enhancements can only be “counted” when we have certainty about the revenue. Current strategies include: • Renegotiating joint-use agreements with the City of Carlsbad. • Consideration of parcel tax and/or general obligation ballot initiatives in November 2012. To get involved in the process, please visit http://carlsbadunified.com ... This is an emerging group of concerned parents that are looking to support the school district. • Pursuing rent/lease agreements with private schools, community colleges, etc. • Selling surplus equipment/vehicles • Continued collaboration with the Carlsbad Educational Foundation: http://www.carlsbaded.org Updates Please continue to monitor the CUSD Business Services Blog for updates: http://carlsbadusdbusiness.blogspot.com/ Budget Update 11/17/2011 4