Office 365 Productivity Tips "October Discord"

Office 365 Productivity Tips
“October Discord"
Christian Buckley
CollabTalk LLC
Thomas Duff
Cambia Health

Christian Buckley
Founder & CEO of CollabTalk LLC
cbuck@CollabTalk.com
@buckleyplanet
http://www.buckleyplanet.com
Please remember to subscribe on YouTube!

Thomas Duff
Software Engineer at Cambia Health
Thomas.Duff@CambiaHealth.com
@Duffbert
http://oneminuteofficemagic.com

Rules of Engagement
1. Each opponent will take turns
2. No duplicates
3. Audience votes after each round
4. No hitting below the belt
5. Winner based on overall voting

Aggregated view with Planner Hub
For project-centric organizations,
Microsoft Planner is a quick and
easy way to get organized.
Integrated within Microsoft Teams,
Planner provides list and card-
based collaboration (Kanban), with
the ability to create multiple
Planner boards within a Team, or to
leverage a single plan across
multiple teams.
The problem becomes your
“portfolio” view of all of your
Planner boards and assigned tasks.
https://www.mirazon.com/tips-for-using-
microsoft-planner/

To see an aggregated view, log
into Office.com and select the
Planner app

Once in Planner, select the
Planner Hub from the left menu,
and navigate between Recent
Plans and All Plans.
For the more visual perspective of
your plans as shown here, select
plans as Favorites, giving you
visual cues into the health of each
Planner board/plan.

By selecting My Tasks, you can
now look at all of your tasks in an
aggregated view, allowing you to
group tasks by project, due date,
progress, etc.

Aggregated view in Planner Hub
By the way….
Another way to see an aggregated view of all-
things-Planner via your mobile device is through…
the To-Do app

Channel cross-posting in Microsoft Teams
I'm happy to see that the ability to cross-post in multiple channels in Microsoft Teams has arrived in our
tenant. This will make it much easier to get certain messages out to a wider audience much more easily. This is
how it works…
To start a post that will be cross-posted, click on the Format icon to start a new conversation:

Once you compose your new message, click on the Post In Multiple Channels option:

The To: field will show your current channel, and you can click on Select Channels to add additional Team
workspaces and channels where the message will appear:

In the Choose Channels panel, you can select one or more channels where the message will appear. Once
you're done, click Update:

The To: field now shows all the channels that will get the message. Click on the Send icon to post your
message:

The message is now in the General channel, and it has an icon that shows that it's a cross-posted item:

If I go over to the Change Enablement channel, I'll see the same message over there:

You can also delete the message from a single channel or all channels by clicking on the Ellipsis icon and
selecting Delete:

A couple of caveats to keep in mind… First, you cannot edit a cross-posted message. If you need to make a
correction, you'll need to delete the message and start over. And second, replies do not get cross-posted. If
someone replies to the post in the General channel, you won't see that reply in the post that appears in
Change Enablement.
Finally… do NOT use this feature to spam multiple workspaces with messages that are not appropriate or
applicable to everyone. While I used a "Free Kitties" example, that is NOT the type of message you want to
use cross-posting for!

Who won the round?
11 votes 17 votes

SharePoint News and Page Recommendations feature
This is a new feature in SharePoint Online that will help people find content related to their specific interests
based on prior page views and activities. It's the News and Page Recommendations feature that is added to
the bottom of newly created pages in SharePoint Online.
When you create a new page, you'll see the You may also be interested in feature at the bottom of the page.
This is determined via machine learning, and will be different for each person based on their prior activity. If
you don't want to have that show on the bottom of your page, just move the slider to Off:
I don't think I'd care to see this on
every page in my site, but it's
excellent for news pages as it can
show you related news that you
might be interested in or need to
know…

Improve brainstorming with
Microsoft Whiteboard templates
If you’re looking for ways to improve your team
collaboration, it’s always helpful to start with a
template — whether you’re trying to brainstorm
your next big idea or get everyone on the same
page.
Within the Whiteboard app, there are now
templates (in preview) to help you run more
effective meetings with Kanban sprint
planning, SWOT analysis, project planning,
learning, & more.
Pre-created layouts provide an immediate
structure—with helpful tips for running
activities—and expand to fit all your content.
https://www.microsoft.com/en-us/microsoft-
365/blog/2019/09/25/microsoft-365-web-desktop-productivity-
new-features-office/

Getting started in easy. Go to
Office.com and search for the
Whiteboard app for your device or
desktop (Windows 10).
The website will push you to the
relevant store, from which you can
download and install the app.

Once installed, select the + option from the
bottom navigation to see your menu of
options.

From here you can add the pre-built
(preview) templates.

In this case, I’ve added a Kanban list which
I’ll use with my team to organize our
planning for an upcoming event,
leveraging my Surface Pro to quick add
and edit, and drag-and-drop tasks as I
project onto a screen for the entire team.
This is a great free tool that anyone with
Windows (or iOS) can get started using
quickly and easily.

Who won the round?
19 votes 8 votes

Adding a drop-down list to an Excel cell
I can across this great tip in a
TechRepublic article (linked below) and
thought I’d share.
If sending out a spreadsheet that you
want your users to fill out, or maybe you
find yourself tracking repetitive data and
want an easier way to collect information,
this is a quick tip for generating drop-
down lists.
In Excel, the option is in the Data
Validation feature.
https://www.techrepublic.com/blog/microsoft-
office/how-to-add-a-drop-down-list-to-an-excel-cell/

 Create the list in cells A1:A4. Similarly, you
can enter the items in a single row, such
as A1:D1.
 Select cell E3. (You can position the drop-
down list in most any cell or even
multiple cells.)
 Choose Validation from the Data menu.
 Choose List from the Allow option's drop-
down list. (See, they're everywhere.)
 Click the Source control and drag to
highlight the cells A1:A4. Alternately,
simply enter the reference (=$A$1:$A$4).
 Make sure the In-Cell Dropdown option
is checked. If you uncheck this option,
Excel still forces users to enter only list
values (A1:A4), but it won't present a
drop-down list.
 Click OK.

You can only see the drop-down if you
click on the cell.
Your users can now only choose one of
the options in the drop-down. If they try
to enter their own data, then they'll
receive an error message.
You can copy-and-paste this drop-down
cell to any other cells in your
spreadsheet, and you can create as
many different drop-downs like this as
you'd like.

Microsoft Stream now has a Recycle Bin
It used to be if you deleted a video in Microsoft Stream, it was gone… poof, no more! Unlike many other
Office 365 offerings, there was nothing along the lines of a Recycle Bin… but now there is! This is how it
works…
Here is a channel in Stream, and I am going to delete my test video by clicking on the Ellipsis icon and
selecting Delete:

I get one last chance to back out of the delete if needed. Otherwise, click on Delete The Video:

At this point, you used to be out of luck if you needed to get that back. But now you can select My Content >
Recycle Bin to see all your deleted items in the last 30 days:

To restore the video, just click on the Clock icon, and you're back in business!

Who won the round?
24 votes 4 votes

Analytics for your Microsoft Teams workspace
If you use Microsoft Teams, you know that there are some Teams that you live in on a daily basis, and others
that you hardly ever open. You can now back that up with some basic analytics to see how many people are in
a team and how much use it's getting. Here's how…
Go into one of your Microsoft Teams workspaces and click the name of the workspace. In this example, I'm in
the ESC_Point workspace, so I click on that title:

Analytics for your Microsoft Teams workspace
Once the screen for managing your Team appears, click on Analytics:
You'll find how many
people are in the Team,
the total number of
messages, how many
active and inactive users
you have, and the
counts of people per
role. You can also
measure the last 7 days
or the last 28 days.

Use 3D models and lesson plans
in PowerPoint
Visual learning is essential for effectively educating
students in the digital age. 3D in Office allows anyone
to easily communicate their ideas by inserting their
own 3D models or selecting one from our library of
content. Based on overwhelming feedback from the
Office community, we have added a set of 23
education-based 3D models and 10 lesson plans on
topics, including geology, biology, and space.
These engaging models help parents and teachers
quickly communicate comprehensible and retainable
information to students. Created by Lifeliqe, the new
lesson plans complement the models to create a
comprehensive learning experience.
The new 3D models and lesson plans are now
generally available to Office 365 subscribers in
Windows.
https://www.microsoft.com/en-us/microsoft-
365/blog/2019/09/25/microsoft-365-web-desktop-
productivity-new-features-office/

in PowerPoint
Adding these new 3D images is very
simple by going into Insert and selecting
3D Models.
Within the online models, you can do a
quick search or browse through to find
the right 3D Model, and insert into your
PowerPoint slide.

in PowerPoint
Once added to your slide, you
can create a number of different
animation effects to help bring
your presentation to life.

Who won the round?
14 votes 15 votes

Timeline feature in Windows 10
If you ever find yourself with a rebooted
machine and wondering what happened to
the last few documents that were open on
your desktop, leverage the Timeline feature
in Windows 10.
To enable this functionality, go into Settings
> Privacy > Activity History to select which
accounts to show, and whether you want to
make your history visible (store your history
locally) and/or share your history with
Microsoft.
https://joannecklein.com/2019/09/22/the-timeline-
feature-in-windows-10-a-hidden-gem/

Timeline feature in Windows 10
Once enabled, select the Timeline from the nav bar and then drag the slider on the right to go back
and select the documents, slides, or apps that you had open on that date.

Adding a link to a Word document using CTRL-K
I will admit that I'm a mouse person, in that I don't use a lot of keyboard shortcuts. But this is one that's handy
and saves a lot of clicking around in the Ribbon Bar. You can easily add a hyperlink in a Word document by
using the CTRL-K keyboard shortcut. Here's how…
Prior to creating this Word document, I went out to http://google.com and copied that URL. I then created my
Word document, typed in some sample text, and highlighted the word where which is what I want to have be
a hyperlink to Google:

Once the word where is highlighted, I press CTRL - K, and it automatically shows the Insert Hyperlink dialog
box. I can quickly paste my Google URL into the Address field and click OK:

And now I have my hyperlink without having to try and remember where the hyperlink option is in
the Ribbon Bar:

Who won the round?
10 votes 12 votes

Tom!
Overall winner?
0 5 10 15 20 25
WHO WON ROUND 5?
WHO WON ROUND 4?
WHO WON ROUND 3?
WHO WON ROUND 2?
WHO WON ROUND 1?
October Discord
Christian Tom

Current
Leaderboard
Most Rounds Won
Tom (49-46)
Most Events Won
Tom (10-8)
Most Overall Votes
Christian (1587-1584)
Event Date Location Rounds Won Votes Won Rounds Won Votes Won
9/12/2017 Online 3 31 2 29
10/28/2017 SPSTC 1 74 4 96
11/28/2017 Online 2 11 3 15
1/16/2018 Online 4 167 1 104
2 54 3 53
3 152 2 122
3 141 2 136
2 87 3 104
3 63 2 33
4 178 1 137
0 37 5 183
1 31 4 64
4 168 6 200
4 108 1 59
2 69 3 64
4 88 1 60
4 69 1 50
3 56 2 78
TOTAL 49 1584 46 1587
10/29/2019 Online
Tom Christian
1/15/2019 Online
7/25/2018 Online
2/3/2018 SPSUTAH
8/28/2018 Online
11/17/2018 SPSTC
12/19/2018 Online
2/7/2019 Online
4/19/2019 Online
5/22/2019 SPC19
6/20/2019 Online
7/30/2019 Online
8/26/2019 Online
9/24/2019 Online

Office 365 Productivity Tips
Tuesday, November 26thth, 2019
“November Tussle”
Register at http://bit.ly/O365tussle
Christian Buckley Tom Duff

Thank you!
Christian Buckley
@buckleyplanet
http://www.buckleyplanet.com
Tom Duff
@Duffbert
http://OneMinuteOfficeMagic.com
Please remember to subscribe on YouTube!

Office 365 Productivity Tips "October Discord"

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Office 365 Productivity Tips "October Discord"