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Office 365 Productivity Tips - The Wasatch Wrangle

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In this latest installment, Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) return with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, delivered live at SharePoint Saturday Utah (#SPSUtah) on February 3rd, 2018 with audience members voting on each round. The session was later recorded for your viewing pleasure. Follow us on Twitter for future webinars and sessions where we'll share more great tips!

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Office 365 Productivity Tips - The Wasatch Wrangle

  1. 1. Office 365 Productivity Tips “Wasatch Wrangle" Christian Buckley CollabTalk LLC Thomas Duff Cambia Health #SPSUTAH
  2. 2. Christian Buckley Founder & CEO of CollabTalk LLC cbuck@CollabTalk.com @buckleyplanet http://www.buckleyplanet.com
  3. 3. CollabTalk is an independent research and technical marketing services company. We provide product and marketing evaluation, strategy, and operational support, content development, and demand-generation guidance — working primarily within the Microsoft ecosystem. www.CollabTalk.com
  4. 4. Thomas Duff Software Engineer at Cambia Health Thomas.Duff@CambiaHealth.com @Duffbert http://oneminuteofficemagic.com
  5. 5. Rules of Engagement 1. Each opponent will take turns 2. No duplicates 3. Audience votes after each round 4. No hitting below the belt 5. Winner based on overall voting
  6. 6. Let’s get started!
  7. 7. Round 1
  8. 8. Add links to recent files into your document, workbook or presentation Working on a presentation or document, want to reference to other material that you are also updating, or maybe a standalone URL 1. Right click on the location where you want to add the link 2. Double-click the recent document to add 3. Or, select Insert Link at the bottom in the ‘Address’ field and enter your URL 4. A hypertext link of the name of the document is added Guidance for Office 2016, Android, or Office Mobile
  9. 9. Getting a list of email addresses in Excel into Outlook This little trick is handy if you have a list of email addresses in Excel, and you want to use that list to send everyone an email using Outlook. It's really nothing more than copy and paste! In this example, I have four email addresses in Excel. I've highlighted them and did a Copy command: In a new Outlook message, I Paste them into the To field. They'll start off in a column like you see here:
  10. 10. Getting a list of email addresses in Excel into Outlook But in a matter of seconds, they'll resolve to the normal semicolon-delimited format, and you're ready to send: It definitely beats trying to retype them by hand, or reformat them in Notepad…
  11. 11. Who won the round? 13 votes 12 votes
  12. 12. Round 2
  13. 13. Finding folder names in Outlook search This tip came to me via Sandra in the typical fashion… a Skype ping that starts "I just figured out something cool… wanna see?" She shared her screen and showed me how to search for items in your Outlook mail file and have it show you what folder it's in! Here's how it works… So here I'm in normal Outlook search, and I'm searching for the word purple. As soon as I put it in, it gives me results. But instead of taking the default of Current Mailbox, I use All Outlook Items:
  14. 14. Finding folder names in Outlook search Now in the display, they are grouped by folder name instead of the age grouping I normally have turned on: This is a great way to find where a document might be hiding, and for you to narrow down where exactly it is in your mail file.
  15. 15. Use your digital pen as a slide-show clicker A pen can be a wireless remote control up to 30 feet away from your computer. Requires an Office 365 subscription, a digital pen that supports Bluetooth, and the Windows 10 Fall creators Update on your computer. After setting up your device, the controls are pretty simple:  Press the eraser button once to advance  Press and hold the button to go backward
  16. 16. Who won the round? 11 votes 10 votes
  17. 17. Round 3
  18. 18. Research for your paper easily within Word Available to users of Office 365 and powered by Bing search, the Researcher in Word helps you find topics and incorporate reliable sources and content for your research paper in just a few steps, and is available for Windows and Mac. Explore and research the material related to your content and add it with citations in the document without leaving Word. 1. From the References tab, in the References group, select Researcher 2. Type a keyword and press Enter 3. From the results pane, select the relevant content, and use Add and Cite to automatically create and format your references 4. Also able to add images, and automatically generate and update a bibliography Explore Researcher in Word [video]
  19. 19. Clearing all filters with a single click in Excel One of my colleagues at work wondered if there was an easy way to clear out multiple column filters in Excel without having to go into each column separately. A quick search on Google showed that you definitely can do that… Here I have a sample spreadsheet with random letters and numbers. I'm going to place a filter for the letter "a" in the first column and a filter for the number "2" in the second column:
  20. 20. Clearing all filters with a single click in Excel I now have two column filters that reduced the number of rows from 11 to 2. Now if I want to remove all the filters at once, I can click on Data > Clear: Voilà… we're back to the original spreadsheet:
  21. 21. Who won the round? 8 votes 13 votes
  22. 22. Round 4
  23. 23. Fixing your quirky spelling errors in Office Admit it… you have a few(?) words that you always misspell or mistype when working on a Word document, a PowerPoint deck, an Excel file, a OneNote notebook, or an Outlook email. And, for whatever reason, the program decides that your quirky spelling isn't important enough to fix for you automagically. Well, you can actually add your own spelling quirks to Office so that you don't have to wear out the backspace key fixing your errors. And yes… this is a case where you can fix it once, and *all* the programs will pick up the change! In whatever Office program you're in, go to File > Options, and then select Proofing > AutoCorrect Options:
  24. 24. Fixing your quirky spelling errors in Office If you're in Outlook, the option is slightly different after File > Options. Go to Mail > Spelling and Autocorrect: Now you'll see the Proofing > AutoCorrect Options selection:
  25. 25. Fixing your quirky spelling errors in Office Once you're in the AutoCorrect dialog box, you can enter new options on how you'd like Office to autocorrect your spelling. For me, I often misspell SharePoint as "SharEPoint", and I have to keep correcting it. By adding it to my list of autocorrections, it will always be corrected for me automagically: And again, if you do this in any of the Office programs, it will carry over to all the other Office programs. You don't have to make each change individually!
  26. 26. Insert videos into your PowerPoint While many of us have done this, the question still comes up about how to best insert and format videos
  27. 27. Insert videos into your PowerPoint
  28. 28. Who won the round? 8 votes 12 votes
  29. 29. Round 5
  30. 30. Convert an SVG image to an Office shape Microsoft Word, PowerPoint, Outlook, and Excel 2016 on Windows support inserting and editing scalable vector graphics (.SVG) files in your documents, presentations, emails, and workbooks. By converting an SVG image or icon to an Office shape you can disassemble the SVG file and edit individual pieces of it. Converting the file is quite easy; just right-click the SVG image in your document, workbook, or presentation and select Convert shape from the context menu that appears. Find out more on Office.com
  31. 31. Fixing unintended auto-corrects in Office Generally speaking, the Auto-Correct feature in Microsoft Office is great in fixing your typing mishaps. But depending on the industry you work in, there are certain acronyms that are constantly mistaken by Auto-Correct as misspellings. Here's how you can fix that… Using one of the Office programs (I'm using Word), go to File > Options, and click on Proofing > AutoCorrect Options:
  32. 32. Fixing unintended auto-corrects in Office In the list of autocorrections that Office will make, find your acronym that you want to leave in place when you use it. In my case, I want to keep HSA as is, without it being changed to HAS. Highlight that line, click Delete, and then click OK: All your HSAs will now be safe from autocorrection.
  33. 33. Who won the round? 13 votes 7 votes
  34. 34. 7 12 13 10 12 13 8 8 11 13 0 2 4 6 8 10 12 14 WHO WON ROUND 5? WHO WON ROUND 4? WHO WON ROUND 3? WHO WON ROUND 2? WHO WON ROUND 1? Wasatch Wrangle Polling Christian Tom Overall winner? Christian!
  35. 35. Event Date Location Rounds Won Votes Won Rounds Won Votes Won 9/12/2017 Online 3 31 2 29 10/28/2017 SPSTC 1 74 4 96 11/28/2017 Online 2 11 3 15 1/16/2018 Online 4 167 1 104 2/3/2018 SPSUTAH 2 54 3 53 TOTAL 12 337 13 297 Tom Christian Current Leaderboard Most Rounds Won – Christian Most Events Won – Christian Most Overall Votes - Tom
  36. 36. Thank you! Christian Buckley @buckleyplanet http://www.buckleyplanet.com Tom Duff @Duffbert http://OneMinuteOfficeMagic.com