Ce diaporama a bien été signalé.
Nous utilisons votre profil LinkedIn et vos données d’activité pour vous proposer des publicités personnalisées et pertinentes. Vous pouvez changer vos préférences de publicités à tout moment.

Ordering the Chaos: Combatting Teams and SharePoint Content Sprawl

245 vues

Publié le

Egnyte webinar on the problem of sprawl in Microsoft 365, specifically within SharePoint, Microsoft Teams, and OneDrive workloads. Held August 6th, 2020 with Christian Buckley, Microsoft MVP+RD and Founder of CollabTalk LLC, Stephen Hand, Director of IT and Cybersecurity at Tilson, and Kyle Wallstedt, Sr. Solutions Architect with Egnyte. You can watch the entire presentation on-demand at https://pages.egnyte.com/ContentSprawlWebinar-Video.html

Publié dans : Technologie
  • Soyez le premier à commenter

Ordering the Chaos: Combatting Teams and SharePoint Content Sprawl

  1. 1. Ordering the Chaos: Combatting Teams and SharePoint Content Sprawl Christian Buckley Microsoft MVP Stephen Hand Director of IT and Cybersecurity Tilson Kyle Wallstedt Sr. Solutions Architect Egnyte
  2. 2. © 2020 Egnyte Inc. All Rights Reserved. | Confidential | www.egnyte.com Agend a 01 What is Content Sprawl? 02 The Customer Experience 03 The Egnyte Viewpoint 04 Best Practices for Controlling Sprawl 05 Q & A 2
  3. 3. What is Content Sprawl?
  4. 4. © 2020 Egnyte Inc. All Rights Reserved. | Confidential | www.egnyte.com 4 What is Content Sprawl?
  5. 5. © 2020 Egnyte Inc. All Rights Reserved. | Confidential | www.egnyte.com 5 Why do we experience sprawl?  Ease-of-use  Lack of feature awareness  Habits  Lack of governance What are the impacts of sprawl?  Poor productivity  Security risks  Decreased business value (of data + your IT investments)
  6. 6. © 2020 Egnyte Inc. All Rights Reserved. | Confidential | www.egnyte.com 6 What does sprawl look like inside Microsoft 365? SharePoint • By default, anyone can create Team Sites • Structured and unstructured content • Poor adherence to a formal information architecture (data classification, tagging, structure) Microsoft Teams • By default, anyone can create Teams and Channels • Automatically creates O365 Group withing Azure, which includes: o New SharePoint Online team site o New Teams team o New Outlook group and calendar o New Power BI workspace o New Planner plan • Structured and unstructured content, including meeting recordings, chats and threaded discussions OneDrive • Contains mostly unstructured content, with IP spread across local PC and cloud A common problem across all three workloads is an inconsistent use of security, compliance, and governance best practices
  7. 7. The Customer Experience
  8. 8. The Egnyte Viewpoint
  9. 9. © 2020 Egnyte Inc. All Rights Reserved. | Confidential | www.egnyte.com 9 Upgrade From SharePoint and On-Prem File Servers  Replace physical file servers with a like-for-like experience  Deliver simple, familiar mapped drive experience rather than struggle to adopt SharePoint  Deliver secure, auditable external collaboration  Build one central file repository instead of multiple data silos Flexible and Turnkey  Deliver local file access with a cloud backbone for large file / low bandwidth settings (hybrid)  Deep M365 integrations, including Teams, SharePoint & OneDrive Remote Workers Office Workers Clients and Design Partners Corporate Firewall Desktop and Mobile Local Cache Secure Collaboration with Egnyte
  10. 10. © 2020 Egnyte Inc. All Rights Reserved. | Confidential | www.egnyte.com 10 Cloud Repositories On-Prem Repositories Spot Suspicious Behavior Identify Sensitive DataEnforce Compliance Turnkey Content Protection  Gain visibility to all content and risk  Protect sensitive files, IP from internal theft and external threats (e.g. ransomware)  Prepare for sweeping changes in privacy regulation (GDPR, CCPA)  Manage the data sprawl and governance holes created by Teams, SharePoint, and OneDrive Compliance Support  Deliver industry specific compliance solutions (e.g. HIPAA, SEC-FINRA)  Automated retention, archive, and legal hold  DSAR and breach reporting workflow Govern all your sensitive content
  11. 11. Best Practices for Controlling Sprawl
  12. 12. © 2020 Egnyte Inc. All Rights Reserved. | Confidential | www.egnyte.com 12 Best Practices for controlling sprawl ● Prevention ● Proactive Administration ● Ongoing Management ● Planning
  13. 13. © 2020 Egnyte Inc. All Rights Reserved. | Confidential | www.egnyte.com 13 Best Practices for Prevention ● Provisioning ● Templates ● Naming conventions ● Information architecture ● Training
  14. 14. © 2020 Egnyte Inc. All Rights Reserved. | Confidential | www.egnyte.com 14 Best Practices for Proactive Administration ● Community management ● Focus on adoption and engagement ● Analytics ● Center of excellence
  15. 15. © 2020 Egnyte Inc. All Rights Reserved. | Confidential | www.egnyte.com 15 Best Practices for Ongoing Management ● Retention policies ● Feature updates ● Site expiration ● App review and approval ● Change management
  16. 16. © 2020 Egnyte Inc. All Rights Reserved. | Confidential | www.egnyte.com 16 Best Practices for Planning ● Create a formal governance board ● Improve communication ● Pilot, pilot, pilot
  17. 17. Q & A
  18. 18. Thank You! Christian Buckley Microsoft MVP cbuck@collabtalk.com linkedin.com/in/christianbuckley/ Stephen Hand Director of IT and Cybersecurity Tilson shand@tilsontech.com linkedin.com/in/sdhand/ Kyle Wallstedt Sr. Solutions Architect Egnyte kwallstedt@egnyte.com linkedin.com/in/kjwallstedt/
  19. 19. Thank You! Watch the webinar on-demand: https://pages.egnyte.com/ContentSprawlWebinar-Video.html Read more on this topic in Christian’s guest posts: Pt.1 https://www.egnyte.com/blog/2020/08/the-problem-of-content-sprawl/ Pt.2 https://www.egnyte.com/blog/2020/08/managing-content-sprawl-in-microsoft-365/

×