An infographic from Metalogix (formerly Axceler) with data from the 2012 SharePoint Governance Maturity Benchmark.

1. SPS2001
Which SharePoint environments are currently running
within your organization?
1.1%
SPS2003
8.7%
WSS 2.0
MOSS2007
50.9%
WSS 3.0
14.0%
SP2010 Standard
or Enterprise
Foundation 2010
I don’t know
Multiple Versions of SharePoint
Under Management Complicate
Change Management
43.8% of respondents have 2 or more
versions of SharePoint, while a full
13.9% have three or more.
3.4%
72.1%
9.8%
Larger Companies
View SharePoint As A
Strategic, Enterprise-Wide
Platform 12% More Than
Their Smaller Peers
SP 2010
WSS 3.0
SPS2001
2.3%
Standard or
Enterprise
How does your organization view
Microsoft SharePoint? (Pick the one that matches most closely)
36.6%
25.3%
15.1%
14.7%
8.3%
Applications
platform
Even so, a strong majority
(67.2%) stated that governance is
critical to their deployments.
Web
Portal
Content
management
system
Document
repository
Complete
collaboration
framework
0.0%
Other
While 67.2% feel that SharePoint
Governance is extremely or very important –
only 26% have a very or extremely well
defined Governance strategy.
67
.2% 26%
Well-defined
Important
37.7%
How well is SharePoint governance
defined (plans, roles, procedures)
within your organization today?
27.2%
22.6%
Extremely
9.1%
Very
3.4%
Extremely
Very
Neutral
Not Very
How well are your lines of authority/
decision-making defined?
7.2%
33.8%
Neutral
Not At All
27.3%
Not Very
At your organization,
Microsoft SharePoint is…
23.0%
Not At All
8.6%
Response percent
How is governance viewed by
your organization today?
17%
17.7%
0.4%
Not understood
64.9%
Small team document
sharing tool
Strategic, enterprise-wide platform
Division-wide
collaboration solution
Viewed as a one-time
checklist
Other
Extremely
17.0%
SPEED
LIMIT
17
13.5%
Viewed as a necessary
activity, but not
enthusiastically embraced
Very
50.2%
How important
is SharePoint
governance
to your
organization
today?
18.3%
Neutral
22.6%
SPEED
LIMIT
50
Not Very
9.1%
Not At All
1.1%
Viewed enthusiastically,
mostly understood
SPEED
LIMIT
SPEED
LIMIT
1
SPEED
LIMIT
22
9
40.8%
17.2%
Viewed as a critical
component of daily/weekly
SharePoint management
10.1%
Only 30% of all companies
align their governance plans
with an end user adoption
strategy well or extremely well.
~3X
Those using 3rd party
tools are almost 3x as
likely as those without
tools to run regular
audits.
30%
En
dU
se
r
Strategy
What are your top challenges governing SharePoint? (please select all that apply)
tion
op
Ad
Gove
rnan
ce
Audits
Response Percent
Visibility across your farm(s)
21.5%
Managing Security / Permissions
60.8%
Managing site settings / properties
33.6%
Not enough time to manage it
43.8%
SharePoint analysis / reporting
Moving to the latest version (migration)
33.6%
Managing content and storage
51.3%
Managing SharePoint groups
33.6%
Working with distributed site administrators
34.0%
Moving / Copying sites around the farm
21.9%
ULTRA
Companies using 3rd party tools are more
than twice as likely as those not using
management tools to have a written plan.
How do you view your
role as it pertains to
planning your organization's
governance strategies in
relation to SharePoint?
Primary accountability,
governance champion
Aware of governance
activities, provide input
Not accountable for
governance planning
DETOUR
39.2%
GAS
Those with 3rd party tools are most
likely to have documented plans at 53%.
2X+
54.7%
21.6%
5.8%
Tools Drive Governance
Enforcement & Strategy
Execution —
How far along is your organization in your
SharePoint governance efforts?
Only 29.6% of those not using
a tool have an operational
change manager model in
place vs. 69.7% for those who
use 3rd party tool, and 55.6%
who use PowerShell.
Not even started
Just starting to plan
Planning almost complete
Plan complete and starting implementation
Plan and implementation complete,
optimizing now
10.2%
41.1%
16.6%
17.4%
14.7%
69.7%
55.6%
Do you have an operational
change management model
in place?
29.6%
Not Using Tool
Using 3rd Party Tool
Using PowerShell
Collaboration Tools Disconnected from Business Goals
SharePoint Governance Maturity Benchmark Finds Organizations Embracing Collaboration, but Deploying with Minimal Governance
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