Frequently asked questions on the terms of use for JISC eCollections licensed content that is available from the JISC MediaHub website (to users from subscribing UK colleges and universities).

1. Introduction
Browse frequently asked questions on the
copyright and terms of use for videos, images,
sounds and metadata from JISC MediaHub,
including:
– Online use
– Modifying content
– Print use
– Public use
– Library use
– Cite and acknowledge content
This guide deals with JISC eCollections licensed
content. These records are marked with a
triangle icon in JISC MediaHub.

2. JISC eCollections
content
• The JISC eCollections licensed
films, images, sounds and data are
marked with a triangle icon.
• These resources are copyright
cleared for use in education, but
there are still restrictions on your
use of the content.
• If your college or university has
subscribed to the JISC MediaHub
service, you are an Authorised User
and can download JISC eCollections
content.
The guidance here does not apply to content held on websites external to JISC
MediaHub, marked with a red arrow.
You must check the relevant external website for the copyright and terms of use.

3. Glossary
Authorised user Publisher
Any student, staff or researcher from an institution that The person or organisation that has agreed to make their
subscribes to JISC MediaHub, with a username and material available in JISC MediaHub.
password to access their college or university’s online
services.
JISC MediaHub Repository
A multimedia content service, for which UK colleges and A central place where resources are stored. Here we use
universities pay to subscribe. repository to mean a storage place for teaching materials.
JISC eCollections content Secure Network
Videos, images, sounds and metadata that are covered by A network that is only accessible by authorised users from
the JISC eCollections licence. These records are marked colleges/universities that subscribe to JISC MediaHub.
with the JISC MediaHub triangle icon.
Metadata VLE
Refers to data describing a record, for example the Virtual Learning Environment, for example Moodle.
metadata describing a video record will include fields such
as; description, title, duration, collection and director.

4. Menu
JISC eCollections content – Copyright and terms of use FAQS
Click any link to go to that category of questions:
• Online use
• Modifying content
• Print use
• Public use
• Library use
• Cite and acknowledge content
Copyright: South polar chart and menu card
with Shackleton's hand-drawn map, Royal
Geographical Society (1913-1917.

5. Online use
Online use
• Can I download a video, image, sound, or
metadata from JISC MediaHub?
• Can I include JISC eCollections content in my
assignment, thesis or dissertation?
• Can I add JISC eCollections content to Moodle or
other VLEs?
• Can I upload a JISC eCollections video to
YouTube?
• Can I display videos, images or sound files on
Facebook?
• Can I include JISC eCollections content in a
showreel?
• Can I include JISC eCollections content in my
Copyright: Internet addicts receive treatment in learning and teaching materials?
Beijing, Getty Images (2005).
• Can I add my learning and teaching materials to
Jorum?
• Can I add my learning and teaching materials to
our college’s repository of teaching materials?

6. Online use
Can I download a video, image, sound, or
metadata from JISC MediaHub?
Yes.
If you are an Authorised User you can
download JISC eCollections content and
save it on your computer. You can also
download any other content that is held at
JISC MediaHub.
Copyright: Grotto in a berg, Terra Nova in distance,
Royal Geographic Society (1911).

7. Online use
Can I include JISC eCollections content in
my assignment, thesis or dissertation?
Yes.
Remember you must add a copyright statement
to acknowledge the source of the material.
Copyright: Pop Art – Warhol’s art 20 years on, Getty
Images (2007).

8. Online use
Can I add JISC eCollections content
to Moodle or other VLEs?
Yes.
Provided it is a Secure Network,
which only Authorised Users from
your college or university can
access.
Remember you must add a copyright
statement to acknowledge the source of
the material. Copyright: Local children marching for CDR, Getty Images (1985).

9. Online use
Can I upload a JISC eCollections video to
YouTube?
No.
You can’t display or distribute any JISC
eCollections content on the internet
unless it is on a Secure Network.
Copyright: Global interest in Susan Boyle's audition
performances for 'Britain's Got Talent‘, Getty Images (2009).

10. Online use
Can I display videos, images or sound files
on Facebook?
No.
You can’t display or distribute any JISC
eCollections content on the internet
unless it is on a Secure Network.
You CAN share links to JISC MediaHub
records.

11. Online use
Can I include JISC eCollections content in a
showreel?
Yes.
You can include content in showreels,
resumes and competition entries, within
an educational setting.
Remember you must add a copyright statement
to acknowledge the source of the material.
Copyright: Reuters 30s/40s/50s/60s
NOTE: If you are uncertain if your planned use of JISC Showreel, Reuters (1998)
eCollections content is permitted, contact
edina@ed.ac.uk. We can try and contact the
publisher on your behalf to request permission.

12. Online use
Can I include JISC eCollections content in
my learning and teaching materials?
Yes.
Remember you must add a copyright statement
to acknowledge the source of the material.
Copyright: Coloured Beehives 1, GovEd
Communications (2009).

13. Online use
Can I add my learning and teaching
materials that include JISC eCollections
content to Jorum, a free repository of
teaching materials?:
http://www.jorum.ac.uk/
Yes.
Access to, and use of, the teaching
materials will be covered by Jorum terms
and conditions.
Copyright: Rural women demonstrate the functioning
of a milk cooperative, Getty Images (2000).

14. Online use
Can I add my learning and teaching
materials that include JISC eCollections
content to our college’s repository of
teaching materials?
Yes,
• Provided that the repository is on a
Secure Network.
• The access to, and use of, the teaching
materials will be governed by the
terms of use of the repository.
Copyright: Will you share a small burden with your
neighbour, Imperial War Museum (1940).

15. Modifying content
Modifying content
• Can I crop images or shorten videos?
• Can I include a video from JISC MediaHub in a
montage of videos from different sources?
• Can I edit sound files?
• Can I edit any metadata that I download from
JISC MediaHub?
Copyright: From a mummy case. Thebes, Royal
Geographical Society (1835).

16. Modifying content
Can I crop images or shorten videos?
No.
No alteration, adaption or modifications
to JISC eCollections content is permitted.
NOTE: if you feel the adaptation of JISC MediaHub
content is essential to your research, teaching or
studies, contact edina@ed.ac.uk. We can try and
contact the publisher on your behalf to request
permission.
Copyright: The Captive, Imperial War
Museum (1918).

17. Modifying content
Can I include a video from JISC
MediaHub in a montage of videos from
different sources?
No.
No alteration, adaption or modifications
to JISC eCollections content is permitted.
NOTE: if you feel the adaptation of JISC MediaHub
content is essential to your research, teaching or
studies, contact edina@ed.ac.uk. We can try and
contact the publisher on your behalf to request
permission.
Copyright: Montage of postcards from
Mey area, North Highland College (1915).

18. Modifying content
Can I edit sound files?
• Yes. For sound files from The
Culverhouse Classical Music
Collection.
• No. For sound files from any other
JISC MediaHub publisher.
NOTE: if you feel the adaptation of JISC MediaHub
content is essential to your research, teaching or Copyright: Norman Jay's Sound system, PYMCA
studies, contact edina@ed.ac.uk. We can try and (1984).
contact the publisher on your behalf to request
permission.

19. Modifying content
You can edit sound files from The Culverhouse Classical Music
Collection files:
• Users are permitted to extract sections for delivery in VLEs
or on disc.
• Using their preferred software, users are permitted to
repurpose the wav files, including stretching or
compressing the music, looping user-defined sections, and
altering the pitch as well as using any future software
developments.
• The files can also be used to accompany film clips,
although please note that permission should be obtained
from the film owners beforehand.
• Culverhouse Classical Music Collection comprises over 50
hours of copyright-free classical music, covering much of
the core repertoire plus rarer pieces from the 17th to the
20th centuries. It is licensed from Brian Culverhouse, who,
after 20 years at EMI, has been an independent record
producer for 30 years, working with many famous
performers.
Copyright: Violin restoration,
Getty Images (2008)

20. Modifying content
Can I edit any metadata that I download
from JISC MediaHub?
Yes.
Modification of metadata is permitted,
provided that you do not:
• remove or alter the author's names,
owners names and Content Provider
copyright notices. Or other means of
identification, attribution or disclaimers
as they appear in data that is accessed
via the JISC MediaHub Service;
• use any data retrieved from the JISC
MediaHub Service for any commercial
purpose whatsoever;
• systematically gather metadata records Copyright: Toshiba's latest technology operating a
from the JISC MediaHub Service user remote personal computer (PC) through a mobile
interface for the purpose of phone, Getty Images (2005).
distribution via another online resource
base or publicly accessible web site.

21. Print use
Print use
• Can I print still images from films, images
or data?
• Can I use an image, still image from a
video and/or metadata in my assignment,
dissertation or thesis?
• Can I use an image, still image from a
video and/or metadata in my printed
teaching materials?
• Can I use an image in my college’s student
magazine?
• Can I use an image for my college’s
Christmas card?
• Can I use an image in my college or
university recruitment website and
leaflets?
Copyright: Printers and design, Design
Archives (1971).

22. Print use
Can I print still images from films?
Yes.
You can print JISC eCollections
content.
Remember you must add a copyright
statement to acknowledge the source of
the material.
Copyright: February 1917, Educational and Television Films
Ltd (1917).

23. Print use
Can I use an image, still image
from a video and/or metadata in
my printed assignment,
dissertation or thesis?
Yes.
Remember you must add a copyright
statement to acknowledge the source
of the material.
Copyright: Ethnographic map of Europe, Royal Geographical
Society (1846)

24. Print use
Can I use an image, still
image from a video and/or
metadata in my printed
teaching materials?
Yes.
Remember you must add a
copyright statement to
acknowledge the source of the
material.
Copyright: WAAF Instrument Mechanics at Work,
Imperial War Museum (1941).

25. Print use
Can I use an image in my college’s
student magazine?
Yes.
Provided the magazine is not-for-profit
and is only circulated within your college.
Remember you must add a copyright
statement to acknowledge the source of the
material.
Copyright: Russian Magazine Ogonek Special Anti-
Chechnya Issue, Getty Images (2000)

26. Print use
Can I use an image for my college’s
Christmas card?
No.
This would represent a commercial use.
JISC eCollections content can only be
used for educational use.
Copyright: Decorating the Christmas Tree,
December 1944, Imperial War Museum (1944)

27. Print use
Can I use an image in my college or
university recruitment website and
leaflets?
No.
JISC eCollections content can only be used
for educational, not commercial, purposes.
Copyright: Men of Essex, Imperial War Museum (1942)

28. Public use
Can I display JISC eCollections content
during a presentation or seminar?
Yes.
You can publicly display or perform JISC
eCollections content as part of
presentations at seminars or workshops.
Remember you must add a copyright
statement to acknowledge the source of the Copyright: Herbert Ponting lecturing on Japan using
material. lantern slides, Royal Geographical Society (1911).

29. Library use
Library use
• Can I make temporary local copies of JISC
eCollections content?
• Can I display JISC eCollections content on our
library website to promote JISC MediaHub?
• Can I use JISC MediaHub metadata in our library
system?
Copyright: The Library under repair at Thaton
Burma, Royal Geographical Society (c1900.

30. Library use
Can I make temporary local copies of
JISC eCollections content?
Yes.
You can create a local cache of JISC
eCollections content to ensure
efficient use by Authorised Users at
your college/university.
Copyright: A Naval Cave of Aladdin : Mines stored at
Grangemouth, Imperial War Museum (1918)

31. Library use
Can I display JISC eCollections content on
our library website to promote JISC
MediaHub?
Yes.
You can also display JISC eCollections
content to train users of JISC MediaHub.
Copyright: Atomic physics teaching aid by Teltron
Ltd. , Design Archives (1971).

32. Acknowledge and cite
Acknowledge and cite
• How do I cite the videos, images and sound
files that I include in teaching materials or
coursework?
• How do I word an acknowledgement of the
source of JISC eCollections content?
Copyright: Thousands of pirated software
products are crushed, Getty Images (1999).
.

33. Acknowledge and cite
How do I cite the videos, images and sound
files that I include in teaching materials or
coursework?
Always check the requirements of your
referencing system.
Example citations -
In text:
• In the film Night Mail (1936), the verse
used was written by WH Auden.
Copyright: Night Mail, Royal Mail Film Classics
(1936).
In list of references:
• Night Mail, Royal Mail Film Classics,
1936, online video, accessed 2 July
2012,
http://jiscmediahub.ac.uk/record/displ
ay/007-00002922

34. Acknowledge and cite
How do I word an acknowledgement of
the source of JISC eCollections
content?
Wherever you use content, you must
include an acknowledgement, or
copyright, statement.
There is no standard format. We suggest
Copyright: Night Mail, Royal Mail Film Classics
including the Title, Publisher and date of (1936).
the content. For example:
Copyright: Night Mail, Royal Mail Film
Classics (1936).