1. HR Automation –
Your Strategic Step Forward
Nitin Bailey
Global Groupware Solutions Ltd.
13 January, 2012

2. Core HR Activities
13% Payroll Related Activities
7%
19%
Benefits & HR Administration
4%
7% Recruitment & Selction
Training & Development
18% 12% Leave of Absence
Management
Regulatory & Compliance
6%
7% 7%
Employee Relation
Risk Mangement
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

3. HR Processes in an Organisation
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

4. Are You Operating at Maximum Efficiency?
• Slow response to transaction times
• Data – accuracy, help in decision
making, projections, and MIS
• Missing out on the big picture
• Operating on gut feel
• Not being able to analyse at real time
• Having to rely on other departments for data
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

5. When Is the Right Time to Use an HRMS?
• Doesn’t depend on your current size
• Faster transactions, and efficient processes
• Grow your organisation faster
• Operate HR as your strategic partner
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

6. Opportunity Costs of Not Using an HR Software
• Short line of vision
• Wastage of time due to repetition of work
• Low employee productivity
• Multiple databases prone to errors
• Non availability of real time information
• Reactive organisation instead of being proactive
• Unauthorised access to HR data
• Problems today will only increase tomorrow
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

7. Why are organisations not automating?
• Not knowing that the solution exists
• Not finding the perfect solution
• Fear of employee redundancy
• Fear of loosing control
• Perception of high cost
• Multitude of home grown solutions
• Fear of technology
• Procrastination
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

8. Common Problems Faced You’re Not Automated
• Slow response to transactions
• Inadequacy of data to support decisions
• Authenticity of data is in doubt
• Multiple unsynchronised databases
• Inability to give accurate projections, or spot trends
• MIS generation gives shivers
• Operating on gut feel
• Confidential information can be accessed
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

9. Clear Benefits of HR Automation
Organisation
Individual
HR Team
Employee
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

10. Benefits of HR Automation - Organisation
• Smaller and efficient
teams
• High employee
Efficiency satisfaction
• Human error free
• Paperless and more
organised
• Quick insights – better
planning
Organisation Insights • Instant real time MIS
• Become a proactive
organisation
• Clear line of vision
• Transparency
• Cost saving and budget
Control • Process driven – people
independent
• Complete data security
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

11. Benefits of HR Automation - HR
• Lean HR teams
• Aids communication
• Quick transactions
Efficiency • Aid in recruitment, better
manage talent
• Help managers take
informed decisions
Human • ID super stars and non-
performers better
Resources Insights • Right talent for right job
• Spot trends that make
Team sense
• Aggregate information all
in one place
Control • Help HR plan talent
requirements better
• Control processes better
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

12. Benefits of HR Automation - Employee
• Easy, fast HR transactions
• Empowered through self
service and single working
Efficiency window
• Boost
performance, morale
Individual Insights
• Take informed decisions
• Managers can plan better
• Plan your career path and
Employee growth
• Delegation of duty
• Always in control
Control anytime, anywhere
• See where your requests
are in real time
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

13. How Does Automation Help In Maximising Efficiency?
All data in one
place
More time for
Find talent
strategies and
internally
growth plans
Mundane
Informed
processes
decisions
executed in mins
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

14. How can technology enable HR?
• Become repository of information everyone looks forward to
• Forecasts backed by data, feed other systems
• Become key contributor to drive up revenue
• Be the first to congratulate top performers
• Gear up and meet challenges of the fast paced market place
• Contain and predict attrition rate
• Plan talent requirements way in advance
• Put a cap on time consuming processes
• Step up your game and be the driver
• Be the smarter, in control, efficient, and strategic partner to
growth
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

15. Why act
NOW?
©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

16. ©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.

17. Thank you!
Write to me at nitin.bailey@employwise.com
Access our webinars and other HR resources at:
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©2011 Global Groupware Solutions Limited
©2010 Global Groupware Solutions Ltd.