How to set up your project environment to address millennials and gen Z using social project management. Demo on setting up trello, slack, zapier, iftt and Evernote.

1. Social Project Manager
Methods and Tools
Syed Nazir Razik
May 28, 2016
Hotel Shelter, PMI Chennai

2. Board Member & Vice President
Vice President ,
Aerospace Industry Association
of Tamil Nadu
Social Media Strategist
Agile Mentor for ACP & Beyond

3. Agenda
What is Social Project Management
5 W’s and 1 H
Millennials, Collaborative environment and Servant Leadership
Social Project Management basics
Methods to set collaboration
Tools to Empower a Social Project Manager
Trello, Ganttify, Evernote, Slack, Zapier, IFTT to start with
Steps forward …
Recommended Read

4. Kaizen approach (5W+1H)

5. As we speak ….

6. Social Project Management
• Social project management is a
non-traditional way of organizing
projects and performing Project
management
• Philosophical shift from command
and control to seamless collaboration
• Focus is more towards open and
continuous communication
• Facilitated by collaborative software
that works on concepts of Web 2.0
(Social media)

7. Need for (Why) Social Project Management
Common perceptions on Project Managers
1. Too Structured and always holding team
members accountable
2. Frequent and long meetings and then
complaining that work is not done
3. Always justifying their existence
4. PM's don't communicate openly
5. Lacks trust on teams
6. Not setting expectations and defining metrics
of measurement

9. Growth of Millennials

10. Characteristics across Generation

11. Influencing factors of Millennials @ Team

13. Growth of Not Engaged Millennial workforce
• Traditionalist
• Baby Boomers
• Gen X
• Gen Y or Millennials

14. Elements of Social Project Management
(Pareto 80/20 Rule)

15. A Social Project Manager is ..
 Focussed on a great project start, right resources, right direction
and right momentum (Bad Project kick-off = Bad end)
 Focuses on setting fail proof communication (80% of your activity)
and building team confidence (Confidence breeds success)
 Set stakeholder expectations and metrics of measurement
 Builds dashboards to measure Progress and provide feedback
 Anticipate Change (People, business, technical, external)
 Empower your team to work through the middle
 Set up clarity on deliverables.
Source: https://www.projecttimes.com/articles/3-
keys-to-a-successful-project-kickoff.html

16. Advantages ..
Language of a good manager:
1. What do you think?
2. How can I help?
3. I trust you
4. I am proud of you
5. I was wrong, I am sorry
6. Thank you
1. Increased sense of collaboration
and Collective learning.
Leverage wisdom of crowds.
2. Transparency leads to greater
engagement. Engaged team
accelerates growth.
3. Team ownership builds the
element of trust and individual
sense of accountability.
4. All this cumulate to building high
performance teams

17. Social Project Manager Toolbox
Social Project Management is not about expecting spectacular
results for Mediocre efforts
System requirements: Web Browser and Android / Iphone support

18. Credits: Derek Breen (Youtube)

19. Integrating Trello with Gantt Charts

21. $ 3.8 Billion Current Valuation

23. Steps Forward
Capacity building on Social Project
management entails following steps
 Create project based collaboration
systems.
 Facilitate seamless team
communication that can proceed
beyond project boundaries
 Encouraging active online team
interaction and updates on project
schedule.
 Increase project visibility

24. Recommendation and Credits
Employee Engagement Report 2015

25. Thank You !
U can reach me
Twitter @joesat @pmichennai
Mail : syed@pmi-chennai.org