The document outlines strategies for libraries to engage community partners in disaster planning. It discusses identifying responsibilities within the library and with external partners, conducting training, developing emergency plans and tools, protecting special collections, applying for funding, and fostering ongoing awareness and preparedness. The library hosting the event, Musselman Library, serves as an example of these practices through its emergency preparedness committee and outreach to local cultural institutions and first responders.

1. Playing with Fire: Engaging Community Partners in Library Disaster Planning Mary Evangeliste Director of User Services and Outreach Amy Ward Cataloging Librarian PaLA October 19, 2009 Musselman Library

3. Building issues

4. Collection Management

5. Flooding

6. Mold

7. Fire safety

8. Do you have:

9. An on site facilities person

10. Liaison to facilities department

11. Do you have a committee organized for these issues?

12. Is it an individual’s responsibility?Musselman Library

14. Do you know how to find the information you need?

15. What are the organizations in your area?

16. Do you know where to find templates?

17. What published materials could help?

18. Have you written a plan before?

19. Is it time to update your plan?Musselman Library

20. External Training Opportunities Musselman Library

22. Do you have regular evacuations exercises?

23. Are good exit signs posted?

24. Does your staff know where to gather after evacuating the building?

25. Do you have regular building walk-throughs?

26. What are some other internal training opportunities?Musselman Library

27. Internal Training at Musselman Library Evacuation Plan – Musselman Library Witness to Emergency Activate alarm Quick grab items : Notify Dept. of Public Safety x6911 Exit the building- looking around and notifying people in your exit path to exit. Go South to Penn Hall -Regroup near Penn hall Fire Extinguisher : First Aid Kit : Pull Alarm : Musselman Library

28. Internal Training at Musselman Library Musselman Library

29. Internal Training at Musselman Library Musselman Library

31. What expertise can they share with you?

32. What documents do they maintain?

33. Floor plans

34. Emergency preparedness plans

35. Maps

36. History of emergency response to your organization

37. What are their emergency preparedness training plans

38. Fire extinguisher

39. Shelter-in place

40. What do they already have in motion that you can piggy-back on?

41. What first responders could you invite to your library?

42. What is the benefit to them?

43. What is the benefit to you?Musselman Library

44. Partnerships at Musselman Library Gettysburg CollegeDepartment of Public Safety Risk Analysis Musselman Library August 2008 I’m Ron Parr and I’m here to tell ya… Musselman Library

45. Partnerships at Musselman Library Musselman Library

46. Partnerships at Musselman Library Musselman Library

48. How can you communicate this to your staff?

49. How do you communicate this to first responders?

50. Be explicit – for example, Fireman want to kick the door down, we need them to be gentle

51. Among your staff, how do you develop a sense of shared:

52. Understanding

53. Ownership

54. ResponsibilityMusselman Library

55. Collections at Musselman Library Musselman Library

56. Collections at Musselman Library Musselman Library

58. How will people use these tools?

59. How can they be personalized?

60. How can you make them easy to use?

61. How often should they be updated?Musselman Library

62. Tools and Signage at Musselman Library Evacuation Plan – Musselman Library Witness to Emergency Activate alarm Quick grab items : Notify Dept. of Public Safety x6911 Exit the building- looking around and notifying people in your exit path to exit. Go South to Penn Hall -Regroup near Penn hall Fire Extinguisher : First Aid Kit : Pull Alarm : Musselman Library

63. Tools and Signage at Musselman Library Musselman Library

64. Tools and Signage at Musselman Library Musselman Library

66. Local, state, or national grants?

67. Campus or community money?

68. Are you ready to write a grant?

69. Who has the grant writing experience in your organization?

70. Who can help you write the grant in your community?

71. Gather as much institutional knowledge that you can to use to write the grant, for example:

72. Collection size

73. Common facts

74. Donor info

75. Who can you partner with for funding?Musselman Library

76. Funding Partnerships Musselman Library

78. Can you create activities for your audience?

79. Bring a fire truck to building for children’s event

80. Other activity ideas?

81. Can you create marketing materials for program?

82. Who is your target audience?

83. What would you create?

84. What about an interactive contest?

85. Can you coordinate regular pushes of information?

86. Are there off site events to go to?Musselman Library

87. Awareness at Musselman Library Musselman Library

88. Awareness at Musselman Library Musselman Library

89. Awareness at Musselman Library Musselman Library

90. Awareness at Musselman Library Musselman Library

91. Awareness at Musselman Library Musselman Library

93. Who are the like institutions in your local area?

94. How can you benefit from talking to like institutions?

95. Shared training

96. Shared resources

97. Shared funding

98. Shared programming

99. Other benefits?Musselman Library

100. Cultural Partnerships at Musselman Library We cordially invite you to participate inCommunity Partnerships in Emergency Preparednessat Musselman Library, Gettysburg College Thursday, May 21st from 9:30 am to 12:00 pmInstead of us all spending countless hours writing an emergency preparedness plan, creating training programs, and buying supplies in our own institutions, why don’t we all get together to share plans, resource and training ideas. This is our objective for the morning.If you have an emergency plan, bring it! If you are just getting started, bring yourself. If you have training programs, bring ‘em! If you are just getting started, bring yourself.Meet us at the Library for breakfast and collaboration on emergency preparedness, followed by a tour of the building. Feel free to invite anyone in your organization who is working on emergency preparedness. Hosted by the Musselman Library Emergency Preparedness Committee Musselman Library

101. Cultural Partnerships at Musselman Library Musselman Library

103. Other questions?

104. Put a band-aid on it.Musselman Library